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The University of the State of New York, The State Education Department, Office of the Professions, Division of Professional Licensing Services, Nurse Form 3F, Verification of Foreign Professional Licensure/Certification, page 1
Moderate · 60/100Form Complexity Index

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What this form asks for

The AI fills all of it, from your answers or your documents.

Nurse Form 3F is used to verify foreign professional licensure or certification when applying for a New York State nursing license, particularly if CGFNS did not obtain full documentation or is not being used. This form is crucial for the State Education Department to confirm your qualifications. Today, this form can be filled out quickly and accurately using AI-powered services like Instafill.ai, which can also convert non-fillable PDF versions into interactive fillable forms.
Fillable fields68
Pages2
Sections23
Questions that depend on earlier answers31
Form Complexity IndexModerate, 60/100

The AI checks your answers before you download

16 checks built for this form, so a wrong date or a missing answer is caught before anyone else sees it.

Application Type Selection

Ensures that either 'Registered Professional Nurse' or 'Licensed Practical Nurse' is selected. This is a mandatory field to determine the applicant's intended licensure. Failure to select one will prevent the form from being processed.

SSN Format Validation

Validates that if a Social Security Number is provided, it is entered as exactly nine digits without dashes. This ensures data consistency and accurate record matching. Incorrect formatting may lead to the SSN being unreadable or mismatched with existing records.

Birth Date Format Validation

Validates that the Birth Date is entered in a valid Month/Day/Year format. The month must be between 1-12, the day between 1-31, and the year must be a four-digit number. Incorrect date formats can lead to errors in age verification and record keeping.

Applicant Name Consistency

Ensures that the applicant's name provided in Section I, item 4 (Last, First, Middle) is entered exactly as it appears on their Application for Licensure (Form 1). This is critical for accurate identification and matching of records. Discrepancies could lead to processing delays or rejection.

Mailing Address Completeness

Validates that essential components of the mailing address (Line 1, City, State/Region, ZIP/Postal Code, Country/Province) are provided. A complete mailing address is necessary for communication with the applicant. Incomplete addresses will result in mail being undeliverable.

Licensing/Registration Authority Name Required

Ensures that the 'Name of licensing/registration authority' (item 6) is provided. This field is crucial for directing the form to the correct authority for verification. Without this information, the form cannot be processed by the intended recipient.

And 10 more checks
  • Name on License/Certificate Match
  • Professional Title Spelling Consistency
  • School of Nursing Name and Address Completeness
  • Date Certificate/Diploma Awarded Format
  • Applicant Signature and Date
  • Licensing/Registration Authority Certification Signature and Date
  • License/Registration Number and Date Format
  • Nursing Program Approval Status
  • Basis of Licensure Selection
  • Disciplinary Action Disclosure

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How to Fill Out Nurse Form 3F Online for Free in 2026

What the AI walks you through.

  1. Navigate to Instafill.ai and upload or select the Nurse Form 3F.
  2. Complete Section I (Applicant Information) by entering your personal details, name as it appears on your Application for Licensure (Form 1), and mailing address.
  3. Provide information about your foreign licensure or certification, including the name of the licensing authority and details about your license or certificate.
  4. Input information about your nursing education, including the school name, diploma title, and award date.
  5. Review and electronically sign Section I, granting permission for the licensing authority to complete Section II.
  6. Submit the completed Section I to the designated foreign licensing/registration authority for them to complete Section II and return it directly to the New York State Education Department.
  7. Ensure the foreign licensing authority returns the completed form directly to the New York State Education Department as per the instructions.

Common Mistakes in Completing Nurse Form 3F

The ones the AI is built to catch.

Incorrectly Entering Name on Application for Licensure
Applicants may enter their name in Section I, Item 4 differently than it appears on their Application for Licensure (Form 1). This discrepancy can cause delays or rejection of the verification. It is crucial to ensure the name is an exact match, including middle names or initials. AI-powered form filling tools can help by pre-filling this information accurately if it's stored, or by prompting users to double-check against the source document.
Failure to Submit Directly to Licensing Authority
The instructions clearly state that the form must be sent directly from the applicant to the licensing/registration authority for completion of Section II, and then returned by that authority to the NYS Education Department. Submitting the form yourself or through another agency will result in it not being accepted. Always follow the specified submission pathway to avoid rejection.
Omitting or Incorrectly Formatting Social Security Number (SSN)
Applicants may either leave the SSN field blank when they do have one, or enter it with dashes or spaces instead of the required nine-digit format. If you have an SSN, it must be entered as a continuous string of digits. If you do not have one, it should be left blank. Using an AI tool can ensure the correct format or prompt for omission if no SSN is available.
Inconsistent Name Usage Across Sections
Item 7 asks for the name as it appears on the license/certificate, which might differ from the name on the Application for Licensure (Item 4) if a name change has occurred. Failing to provide the name exactly as it appears on the license/certificate in Item 7 can lead to verification issues. It's important to use the specific name associated with each document as requested.
Incorrectly Completing Section II by the Applicant
Section II is designated for the licensing/registration authority to complete. Applicants mistakenly filling out or signing Section II will cause the form to be rejected. Applicants should only complete Section I and ensure the licensing authority handles Section II.
Missing or Incomplete School of Nursing Information
When providing details about the school of nursing (Item 9), applicants might omit the address, certificate/diploma title, or the date the diploma was awarded. Incomplete or inaccurate school information can hinder the verification process. Ensure all fields related to the school of nursing are filled out completely and accurately.
Improper Handling of Disciplinary Information
In Section II, Item 4, if disciplinary action has been taken or charges are pending, applicants (or rather, the verifying authority) must attach a complete explanation and supporting documentation. Failure to provide this detailed explanation when required can lead to application denial. Always ensure all relevant disciplinary information is fully disclosed and documented.
Incorrectly Reporting Program Approval Dates
In Section II, Item 3.B, the initial approval date of the school's nursing program is requested. If the program was not approved, or if this date is entered incorrectly, it can cause issues with verifying the educational qualifications. Ensure the correct approval dates are provided by the licensing authority.
Mailing Address Errors
Mistakes in the mailing address (Item 5), such as incorrect street names, missing apartment numbers, or incorrect ZIP codes, can prevent the Department from sending necessary correspondence. It's vital to provide a complete and accurate mailing address, and to promptly notify the Department of any changes. AI tools can help validate address formats.
Failure to Provide Native Language Spelling of Professional Title
Item 7 and Section II, Item 2 require the professional title in both its native language spelling and English-language spelling. Omitting the native language spelling when applicable can lead to confusion and delays in verification. Ensure both spellings are provided accurately as they appear on the license.
Incorrectly Checking Program Approval Boxes
In Section II, Item 3.A, there are multiple checkboxes regarding program approval (attendance, graduation, program length). Incorrectly checking these boxes, especially if the program was not approved, can lead to misrepresentation of qualifications. Carefully review the program's approval status and check the appropriate boxes.

Frequently Asked Questions About Nurse Form 3F

 

Is it really free for 7 days?
Yes. You pay $0 today. Cancel before Nov 13 and you are never charged. Keep it, and it is $19.99 a month for 5 fills of your Nurse Form 3F.
Can I fill other forms too?
This plan is for your Nurse Form 3F: your own AI agent fills it as often as 5 times a month. To fill other forms and upload your own, choose a Professional plan from your account.
How do I cancel?
From your account, in two clicks, any time. No email, no call.
How does the AI fill out Nurse Form 3F?
You answer a few questions in plain words, or upload a document you already have. The AI reads what you give it and puts each answer into the right field of Nurse Form 3F, on every page, in seconds. It checks the answers against the form's own rules, and you review and change anything before you download, print or sign.
What happens to my information?
It is encrypted in transit and at rest, and it is never used to train AI.
How complex is Nurse Form 3F to fill out?
Nurse Form 3F has a Form Complexity Index of 60 out of 100, in the moderate tier: 68 fillable fields across 2 pages. Instafill.ai's AI fills it in under a minute, with every field there for you to review before you download.
What is the purpose of Nurse Form 3F?
Nurse Form 3F is used to verify foreign professional licensure or certification for individuals applying for a New York State nursing license, especially if CGFNS did not obtain full documentation or is not being utilized.
Who needs to fill out Nurse Form 3F?
You need to fill out this form if you hold or have ever held a professional license or certificate outside the U.S. or its territories and were advised that CGFNS did not obtain full documentation for your New York State nursing license review, or if you are not using CGFNS services.
What information do I need to complete Section I of this form?
In Section I, you will need to provide your application type (RN or LPN), Social Security Number (if applicable), birth date, your name exactly as it appears on your Application for Licensure (Form 1), your mailing address, and the name of the licensing authority to which the form is being sent.
Can I submit Nurse Form 3F myself?
No, this form will not be accepted if submitted by the applicant. You must send the entire form to the appropriate licensing/registration authority for completion of Section II.
What information does the licensing/registration authority need to provide in Section II?
The licensing/registration authority must verify your name, professional title, license/registration number, and date of licensure. They also need to confirm details about your nursing program's approval and the basis of your licensure.
What should I do if my name on my license is different from my name on my application?
If you took a licensing examination using a different name, you should enter that name in item 8 of Section I. Ensure your name on the application (Form 1) and the name provided to the licensing authority are consistent.
What if I don't have a U.S. Social Security Number?
If you do not have a U.S. Social Security Number, you can leave the Social Security Number field blank in Section I.
How long does it take to process Nurse Form 3F?
The processing time for this form depends on the licensing/registration authority that needs to complete Section II and the New York State Education Department. It is recommended to submit the form well in advance of any deadlines.
Can I fill out this form online?
Yes, you can fill out this form online using services like Instafill.ai. These AI-powered tools can help accurately auto-fill form fields, saving you time and reducing errors.
What if the PDF of Nurse Form 3F is not fillable?
If the PDF is not fillable, you can use a service like Instafill.ai to convert the flat, non-fillable PDF into an interactive, fillable form. This allows you to easily enter your information digitally.
Where should the completed form be sent?
After the licensing/registration authority completes Section II, they must return both pages of the form in a sealed official envelope directly to the New York State Education Department, Office of the Professions, Division of Professional Licensing Services, Nurse Unit, at the address provided on the form, or submit it via email to [email protected].
What if my nursing program was not approved by the licensing authority?
If your nursing program was not approved by the licensing authority at the time of your attendance or graduation, the authority must provide an explanation in item 3.A. and potentially in item 3.B. of Section II.
What should be done if there has been disciplinary action against my license?
If any disciplinary action has been taken against your license, or if disciplinary charges are pending, the licensing/registration authority must indicate 'Yes' in item 4 of Section II and attach a complete explanation with supporting documentation.
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