Yes! You can use AI to fill out Wniosek o wydanie dowodu osobistego (DO/W/1)

The form explicitly states that the birth surname must be provided by both men and women. Many male applicants mistakenly assume this field is equivalent to a maiden name and leave it blank. This omission results in an incomplete application that will be rejected by the clerk, causing delays until the form is corrected. To avoid this, all applicants must enter the surname they were given at birth, even if it is identical to their current surname.

The form requires a signature within a specific box, noting that it 'must not touch or cross the frame' ('nie może dotykać ani przecinać ramki'). This signature is digitally scanned for the e-ID. Applicants often sign too large, causing the signature to touch the border, which can lead to scanning errors and rejection of the application, forcing a resubmission. It is crucial to sign carefully, keeping the entire signature contained within the provided box.

The PESEL number is the primary identifier, and any error will lead to immediate rejection. Common mistakes include typographical errors, entering fewer or more than 11 digits, or adding spaces and hyphens. Such errors cause a data mismatch with the central registry, halting the process. Always double-check the PESEL number against an official document for accuracy. AI-powered tools like Instafill.ai can help prevent this by validating the number's length and format as you type.

The form contains instructions like 'WYPEŁNIAJ WIELKIMI LITERAMI' (FILL IN USING CAPITAL LETTERS) to ensure legibility and accurate data entry. Applicants frequently overlook this and use standard lowercase or mixed-case handwriting. This can lead to misinterpretation by the processing clerk and may require the applicant to fill out the form again on-site. Using an intelligent form filler like Instafill.ai can automatically format text to uppercase where required, ensuring compliance.

Applicants often enter a phone number or email address but forget to check the corresponding consent boxes in the section below, or vice-versa. For the data to be added to the official contact registry, both the information and the explicit consent checkbox for that specific information must be selected. This inconsistency leads to the data not being registered, defeating the purpose of providing it. Ensure that for every piece of contact information you wish to register, the corresponding consent box is also ticked.

The address section provides two separate fields for the Polish postal code, which follows a 'XX-XXX' structure. A frequent error is entering all five digits into the first box or dividing them incorrectly. This mistake can cause processing errors or future issues with correspondence. The first two digits must be entered in the first field, and the last three digits in the second. Since this form is often a non-fillable PDF, tools like Instafill.ai can convert it into an interactive version with correctly structured fields to guide proper entry.

Section 3 requires the applicant to select the reason for getting a new ID. People sometimes select multiple options when only one primary reason is needed (e.g., both 'expiration' and 'change of data'), or they choose an inaccurate reason. This ambiguity can slow down the submission process as the clerk may need to ask for clarification. Carefully review all options and select the single, most accurate reason for your application.

The form includes a section clearly marked 'Adnotacje urzędowe (wypełnia urzędnik),' which is exclusively for the clerk's use. Some applicants, in an attempt to be thorough, mistakenly write in this area. This can invalidate the form and require the entire application to be filled out again on a new, clean copy. Always leave any sections marked for official use completely blank.

The form specifies the date format as 'dd-mm-rrrr' for both the date of birth and the signature date. Applicants, especially those familiar with other conventions (like the American mm-dd-yyyy), often enter the date in the wrong order. This formatting error can cause data entry failures and requires correction. Always use two digits for the day, two for the month, and four for the year as indicated. AI form fillers can automatically enforce the correct format, preventing such errors.

The final declaration in Section 6 requires the applicant to write the location (Miejscowość) and date of signing. These small but mandatory fields are easily overlooked, rendering the legal declaration incomplete. An application missing this information cannot be processed and will be returned for completion, delaying the issuance of the new ID. Always perform a final review of the entire form before submission, paying close attention to the signature area.