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Yes! You can use AI to fill out Form 291, MLS® Data Information Form Condo/Co-op/Co-ownership/Time Share – Sale

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Form 291, MLS® Data Information Form Condo/Co-op/Co-ownership/Time Share – Sale, page 1
Very Complex · 97/100Form Complexity Index

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What this form asks for

The AI fills all of it, from your answers or your documents.

Form 291, the MLS® Data Information Form for Condo/Co-op/Co-ownership/Time Share sales, is a detailed document used by real estate professionals to gather all necessary information for listing a property on the Multiple Listing Service (MLS). It covers extensive details including property identification, physical characteristics, amenities, financial information, and showing instructions. Compiling this information accurately is crucial for marketing the property effectively. Today, this form can be filled out quickly and accurately using AI-powered services like Instafill.ai, which can also convert non-fillable PDF versions into interactive fillable forms.
Fillable fields1155
Pages11
Sections174
Tables and lists11
Questions that depend on earlier answers548
Form Complexity IndexVery Complex, 97/100

The AI checks your answers before you download

14 checks built for this form, so a wrong date or a missing answer is caught before anyone else sees it.

Conditional Possession Information Requirement

This validation ensures that at least one of the 'Possession Date' or 'Possession Remarks' fields is completed. The form explicitly states this requirement is mandatory. If neither field is filled upon submission, the system should display an error message prompting the user to provide either a specific date or explanatory remarks regarding possession, ensuring critical closing information is not omitted.

Logical Date Sequencing for Contract

This check verifies that the 'Expiry Date' is chronologically after the 'Contract Commencement Date'. It is logically impossible for a contract to expire before it begins. This validation prevents data entry errors that would create invalid contract timelines, and if the rule is violated, an error will be triggered to have the user correct one of the dates.

Parking Space Count Consistency

This validation ensures the value in 'Total Parking Spaces' is greater than or equal to the sum of 'Drive Parking Spaces' and 'Garage Parking Spaces'. This maintains logical consistency and prevents contradictory data. If the total is less than the sum of its parts, the form will flag an error, requiring the user to reconcile the parking space numbers.

Garage Details Logical Dependency

This check enforces consistency for garage-related fields. If the 'Garage' checkbox is set to 'No', the 'Garage Parking Spaces' field must be 0 (or empty) and the 'Garage Type' field must be 'None' (or empty). This prevents users from providing details about a garage that they have stated does not exist, reducing confusion and improving data quality.

Year Built and Approximate Age Correlation

This validation cross-references the 'Year Built' field with the selected 'Approximate Age' range. For example, if a user enters '2020' as the 'Year Built', the system will verify that the '0-5' years range is selected for 'Approximate Age'. This prevents discrepancies between specific and categorical data, ensuring the property's age is represented consistently. A mismatch would require the user to correct either the year or the age range.

Waterfront Conditional Mandatory Fields

This check activates when the 'Waterfront' field is marked 'Yes'. It then verifies that all dependent mandatory fields, marked with a '*', such as 'Shoreline', 'Water View', and 'Waterfront Features', are completed. This rule ensures that listings advertised as waterfront properties contain the necessary detailed information required by potential buyers. Failure to complete these fields will block submission until the required information is provided.

And 8 more checks
  • Property Type Based Mandatory Field Validation
  • Checkbox Group Maximum Selection Limit
  • Fireplace Details Consistency Check
  • Valid URL Format for Web Links
  • Canadian Postal Code Format Validation
  • Survey Year Entry Condition and Validity
  • Broker Open House Time Sequence
  • Room Count vs. Detailed Room Entries

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How to Fill Out Form 291 Online for Free in 2026

What the AI walks you through.

  1. Navigate to Instafill.ai and upload or select the 'MLS® Data Information Form - Form 291'.
  2. Use the AI assistant to automatically populate initial property details like address, PIN, and assessment roll number from public records.
  3. Systematically complete each section, such as 'Location', 'Property Type', 'Exterior', and 'Interior', by checking the appropriate boxes and filling in specific details like amenities, room dimensions, and property features.
  4. Enter all financial data, including the list price, tax information, maintenance fees, and details about any items under contract or for lease.
  5. Fill out the descriptive sections, including 'Remarks for Clients', 'Realtor Only Remarks', and lists of inclusions and exclusions.
  6. Review all 11 pages of the form to ensure every mandatory field is completed and all information is accurate.
  7. Electronically sign the document, have the seller initial where required, and download the completed form for submission to the MLS.

Common Mistakes in Completing Form 291

The ones the AI is built to catch.

Incorrect or Incomplete Property Identification Numbers (PIN/ARN)
Users often mistype the long Assessment Roll Number (ARN) or Parcel Identification Number (PIN), or they pull them from an outdated source. These numbers are critical for legally identifying the property for tax and title purposes. An incorrect number can lead to significant delays in the listing process, transaction failures, or legal complications post-sale. To avoid this, double-check these numbers against official documents like a tax bill or property survey. AI-powered tools like Instafill.ai can help by cross-referencing public databases to validate these numbers automatically.
Ignoring Conditional Mandatory Fields
The form has many fields that become mandatory only if a specific preceding option is selected, such as the entire 'Waterfront / Rural' section after checking 'Yes' for 'Waterfront'. People frequently check the initial box but then overlook the subsequent required details. This results in an incomplete and misleading property profile that may be rejected by the MLS system. Carefully review all conditional requirements marked with symbols (e.g., *, **, ***) and ensure all dependent fields are completed.
Confusing Possession Date and Possession Remarks
The form explicitly states that 'ONE OF POSSESSION DATE OR POSSESSION REMARKS IS MANDATORY'. A common error is to either leave both blank or fill in both, creating ambiguity. Leaving both blank will result in an incomplete submission. Filling both can create conflicting information about when the new owner can take possession. You must provide either a specific MM/DD/YYYY date or a clear textual description (e.g., '30 days after closing') in the remarks field, but not both.
Inaccurate Room Dimension and Detail Entry
The 'Rooms / Details' grid is complex and prone to errors, such as entering dimensions in feet instead of the required metres, or using incorrect level codes. This misrepresents the property's size and layout, which can mislead buyers and potentially lead to disputes. To prevent this, carefully measure rooms in metres and use the official Level and Room codes provided at the end of the form. Since this form is a non-fillable PDF, a tool like Instafill.ai can convert it into a fillable version with built-in validation to ensure dimensions and codes are entered correctly.
Misclassifying Inclusions, Exclusions, and Rental Items
Sellers often confuse the 'Inclusions', 'Exclusions', and 'Rental Items/Under Contract' fields, for example, by listing a rented water heater as an 'Inclusion'. This creates false expectations for buyers and can lead to serious legal disputes and financial liability after closing. It is crucial to clearly differentiate between items that are part of the sale, items that are explicitly not part of the sale, and items that will remain on the property under a rental or lease agreement that the buyer must assume. Also, remember to fill in the 'Under Contract Monthly Costs' if applicable.
Exceeding Maximum Selections for Features
Many checkbox sections, such as 'Property Features / Area Influences (Max 6)' or 'Exterior (Max 2)', have a strict limit on the number of selections allowed. In an effort to make a property look more appealing, users may check more boxes than permitted. This can cause the form to be rejected by the system or lead to the MLS truncating the list, resulting in an inaccurate or incomplete listing. Always adhere to the specified maximum number of selections for each category.
Inconsistent or Unsourced Square Footage Data
The form asks for square footage in multiple ways (a range, specific above/below grade numbers) and requires a source for the data (e.g., MPAC, Builder, Estimated). A frequent mistake is providing conflicting numbers or failing to select a source. This undermines the credibility of the listing and can be a point of contention, as square footage is a key factor for buyers. Ensure all square footage figures are consistent and always cite the source to maintain accuracy and transparency.
Forgetting Required Seller Initials on Each Page
This multi-page form requires the seller's initials in the bottom corner of nearly every page to acknowledge the information provided. It is a simple but very common oversight to miss one or more of these initial boxes. Missing initials can render the listing agreement incomplete or invalid until corrected, causing delays in getting the property on the market. A thorough final review of every page is necessary to ensure all initial boxes are signed.
Ambiguous Parking and Locker Details
The sections for parking and lockers contain numerous specific fields for type (Owned, Exclusive, Rental), level, and spot number. Users often provide vague or incomplete information, such as checking 'Owned' but not providing the specific spot number. This ambiguity can cause confusion and problems during the sale, as parking and storage are valuable assets. Ensure all relevant details for each parking space and locker are filled out completely and accurately.
Exceeding Character Limits in Text Fields
Several free-text fields like 'Possession Remarks' (75 characters) and 'Directions' (250 characters) have strict character limits. Users often write detailed descriptions without regard for these limits, causing their text to be abruptly cut off when entered into the MLS system. This results in incomplete sentences and confusing information for other agents and potential buyers. Be concise and ensure your text fits within the specified character count. AI form-filling tools like Instafill.ai can warn you when you are about to exceed these limits.

Frequently Asked Questions About Form 291

 

Is it really free for 7 days?
Yes. You pay $0 today. Cancel before Nov 4 and you are never charged. Keep it, and it is $19.99 a month for 5 fills of your Form 291.
Can I fill other forms too?
This plan is for your Form 291: your own AI agent fills it as often as 5 times a month. To fill other forms and upload your own, choose a Professional plan from your account.
How do I cancel?
From your account, in two clicks, any time. No email, no call.
How does the AI fill out Form 291?
You answer a few questions in plain words, or upload a document you already have. The AI reads what you give it and puts each answer into the right field of Form 291, on every page, in seconds. It checks the answers against the form's own rules, and you review and change anything before you download, print or sign.
What happens to my information?
It is encrypted in transit and at rest, and it is never used to train AI.
How complex is Form 291 to fill out?
Form 291 has a Form Complexity Index of 97 out of 100, in the very complex tier: 1155 fillable fields across 11 pages. Instafill.ai's AI fills it in under a minute, with every field there for you to review before you download.
What is the purpose of the MLS® Data Information Form 291?
This form is used by real estate professionals to gather detailed information about a condo, co-op, co-ownership, or timeshare property for sale. The data collected is used to create the official MLS® listing that potential buyers and their agents will see.
Who is responsible for filling out this form?
The listing agent or brokerage typically fills out this form in collaboration with the property seller. The seller provides the necessary information and must initial and sign the form to acknowledge its accuracy.
I see asterisks and other symbols on the form. What do they mean?
These symbols indicate whether a field is mandatory. For example, a solid dot (♦) indicates a mandatory field for all property types, while other symbols denote fields that are required only under specific conditions, such as for waterfront properties.
What are the PIN and ARN, and why are they required?
The PIN (Property Identification Number) and ARN (Assessment Roll Number) are unique identifiers for the property used for legal and tax purposes. They are mandatory to ensure the correct property is being listed and to pull accurate assessment and tax information.
Do I need to fill out the 'Waterfront / Rural' section for a city condo?
No, you only need to complete the detailed 'Waterfront / Rural' section if you checked 'Yes' for the 'Waterfront' field in the location section. For a standard city condo without waterfront features, this section can be skipped.
What is the difference between 'Inclusions,' 'Exclusions,' and 'Rental Items/Under Contract'?
'Inclusions' are items included in the sale price, like appliances. 'Exclusions' are items the seller is taking with them. 'Rental Items/Under Contract' lists items that are not owned outright and have an ongoing payment, such as a hot water tank rental.
The form says 'ONE OF POSSESSION DATE OR POSSESSION REMARKS IS MANDATORY'. What does this mean?
You must provide either a specific date when the new owner can take possession of the property or provide remarks explaining the possession terms. For example, you could enter a date or write 'Flexible' or 'Tenant requires 60 days notice' in the remarks field.
Why does the seller need to initial so many pages?
The seller's initials on each page serve as confirmation that they have reviewed and approved the information provided for that section. This is a crucial step to ensure the accuracy of the listing and protect all parties involved in the transaction.
What do the 'Distribute to Internet' and 'Display Address on Internet' options mean?
These fields control how your listing appears online. Checking 'Yes' allows the listing and its address to be published on public websites, maximizing exposure, while checking 'No' can be used for more private or exclusive sales.
Can I use AI to help me fill out this long and detailed form?
Yes, AI-powered services like Instafill.ai can significantly speed up the process. These tools can accurately auto-fill many fields, such as property details and owner information, saving you time and reducing the risk of manual errors.
How can I use Instafill.ai to complete Form 291 online?
Simply upload the Form 291 PDF to the Instafill.ai platform. The AI will analyze the form, identify the fields, and allow you to fill them in interactively, often with auto-fill suggestions to make the process faster and more accurate.
What if my copy of Form 291 is a non-fillable PDF that I can't type into?
You can use a service like Instafill.ai to solve this problem. Instafill.ai can convert flat, non-fillable PDFs into interactive, fillable forms, allowing you to easily type in your information, check boxes, and complete the form digitally.
How should I fill out the 'Rooms / Details' table?
For each significant room, specify its level (e.g., Main), name (e.g., Kitchen), dimensions in metres, and up to three descriptive features from the provided list. This detailed information helps create a comprehensive and searchable listing for buyers.
What information goes in the 'Realtor Only Remarks' section?
This section is for confidential information intended only for other real estate agents, not the general public. It often includes showing instructions, offer presentation details, or other notes relevant to cooperating brokerages.
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Other forms like this one

ownership information forms: REQUEST FOR OWNERSHIP INFORMATION—ERM-14 FORM, Form 292, MLS® Data Information Form - Condo/Co-op/Co-ownership/Time Share – Lease/Sub-Lease

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