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Yes! You can use AI to fill out Form 292, MLS® Data Information Form - Condo/Co-op/Co-ownership/Time Share – Lease/Sub-Lease

Don't type 1185 fields by hand. Tell our AI about yourself, or upload the listing or an old lease, and it fills every field in seconds. You check it, then download, print or sign.

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Form 292, MLS® Data Information Form - Condo/Co-op/Co-ownership/Time Share – Lease/Sub-Lease, page 1
Very Complex · 92/100Form Complexity Index

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Tell the AI about youAnswer a few questions in plain words, or upload the listing or an old lease. That is all the typing there is.
AI fills every field in secondsIt puts each answer in the right box on every page, tables and checkboxes included.
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What this form asks for

The AI fills all of it, from your answers or your documents.

Form 292, the MLS® Data Information Form for Condo/Co-op/Co-ownership/Time Share Leases, is a detailed document used by real estate professionals to input property information into the Multiple Listing Service (MLS). Its purpose is to standardize and capture comprehensive data about a property for lease, including its physical characteristics, amenities, lease terms, and showing instructions, ensuring accuracy and consistency across listings. Today, this form can be filled out quickly and accurately using AI-powered services like Instafill.ai, which can also convert non-fillable PDF versions into interactive fillable forms.
Fillable fields1185
Pages11
Sections169
Tables and lists8
Questions that depend on earlier answers318
Form Complexity IndexVery Complex, 92/100

The AI checks your answers before you download

14 checks built for this form, so a wrong date or a missing answer is caught before anyone else sees it.

Ensures Lease Expiry Date is after Commencement Date

This validation checks that the 'Expiry Date' is chronologically after the 'Contract Commencement Date'. A lease cannot expire before it begins. This is critical for creating a legally valid and logical contract timeline. If validation fails, the user will be prompted to correct one or both of the dates.

Mandatory Possession Information

The form requires that either a specific 'Possession Date' is provided or details are entered into the 'Possession Remarks' field. This validation ensures that at least one of these two fields is completed. This is important for clarifying when the tenant can take possession of the property. A failure will prevent form submission until one of the fields is filled.

Conditional Waterfront Details Requirement

This check is triggered if the 'Waterfront' field is marked 'Yes'. It verifies that mandatory dependent fields, such as 'Water View', 'Access to Property', and 'Shoreline', are completed. This ensures that listings advertised as waterfront properties contain the necessary detailed information for potential clients. If these fields are empty, the user will be required to provide the information before proceeding.

Parking Space Total Consistency

This validation ensures that the value in 'Total Parking Spaces' is equal to the sum of 'Garage Parking Spaces' and 'Drive Parking Spaces'. This maintains data integrity and prevents confusion about the actual number of available parking spots. If the numbers do not add up, an error message will ask the user to reconcile the values.

Year Built and Approximate Age Correlation

This check verifies that the entered 'Year Built' aligns with the selected 'Approximate Age' range. For example, if the current year is 2025 and the 'Year Built' is 2022, the 'Approximate Age' must be '0-5'. This prevents contradictory information on the listing. A mismatch will trigger a warning asking the user to confirm or correct the entries.

Fireplace Count Mandatory if Applicable

If the 'Fireplace / Stove' field is checked 'Yes', this validation ensures that the '# OF FIREPLACES' field contains a number greater than zero. This provides essential detail when a fireplace is advertised as a feature. If the count is missing or zero, the user will be prompted to enter a valid number.

And 8 more checks
  • Valid URL Format for Web Links
  • Lease Price and Maintenance Fee Numeric Format
  • Foundation Detail Conditional Mandate
  • Exclusive Selection for 'Included in Lease Cost'
  • Total Square Footage Consistency
  • Broker Open House Time Sequence
  • Water Body Type Dependency
  • Garage Details Requirement

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How to Fill Out Form 292 Online for Free in 2026

What the AI walks you through.

  1. Navigate to Instafill.ai and upload or select the MLS® Data Information Form 292.
  2. Allow the AI to scan and process the form, identifying all the fields for property details, lease terms, and agent information.
  3. Systematically fill in the required information section by section, starting with Initial Information, Amounts/Dates, and property location details, using the AI-guided interface.
  4. Proceed to the detailed sections, providing specifics on Exterior features, Interior features, Waterfront/Rural details, and Building Amenities by checking the appropriate boxes and filling in text fields.
  5. Complete the Comments, Realtor Only Remarks, and Listing Brokerage information sections, ensuring all contact and commission details are accurate.
  6. Review all 11 pages of the completed form for accuracy and completeness, paying special attention to mandatory fields and seller initials on each page.
  7. Electronically sign the document where required and download the finalized, ready-to-submit Form 292.

Common Mistakes in Completing Form 292

The ones the AI is built to catch.

Ignoring Conditional Mandatory Fields
This mistake occurs when a user checks an option like 'Yes' for 'Waterfront' but fails to complete the subsequent fields that become mandatory as a result, such as 'Shoreline' or 'Access to Property'. Users often focus on the primary question and overlook the fine-print dependencies. This leads to an incomplete listing that may be rejected by the system or lack critical information for potential tenants, delaying the entire leasing process.
Inconsistent Square Footage Reporting
The form asks for an 'Approximate Square Footage' range (e.g., 1200-1399 sqft) and also for specific 'Above Grade' and 'Below Grade' finished square footage values. A common error is selecting a range that contradicts the sum of the specific values entered. This creates confusing and untrustworthy data, which can mislead prospective tenants and cause disputes later on.
Missing Mandatory Possession Information
The form explicitly states that either the 'Possession Date' or 'Possession Remarks' field is mandatory. Users frequently overlook this instruction and leave both fields blank, especially if the possession date is flexible. This results in an incomplete submission and creates uncertainty for potential renters, who consider move-in dates a critical factor in their search.
Ambiguous Descriptions in 'Inclusions' and 'Exclusions'
Users often provide vague descriptions like 'appliances included' instead of specifying the exact items, brands, or models. Similarly, they may forget to list fixtures that will be removed, such as a specific chandelier or custom drapery. This ambiguity is a leading cause of disputes between landlords and tenants at the time of possession, potentially leading to legal complications.
Incorrectly Filling the 'Rooms / Details' Grid
This detailed grid is prone to errors, such as entering dimensions in feet instead of the required metres, or misaligning room descriptions with the wrong level. Users may also use informal room names instead of the standardized options provided at the end of the form. These mistakes result in inaccurate property data, which can cause the listing to be filtered out of relevant searches and misrepresent the layout to clients.
Exceeding Maximum Selections in Checkbox Groups
Several sections, such as 'Included in Lease Cost (Max 10)' and 'Exterior Features (Max 10)', limit the number of options that can be selected. It's common for users to check all applicable features without counting, thereby exceeding the limit. This can cause the system to either reject the form or arbitrarily save only a portion of the selected features, resulting in an inaccurate and less appealing listing.
Using Incorrect Date Formatting
The form requires dates to be in MM/DD/YYYY format, but users often enter them in other ways (e.g., D/M/YY, or 'Jan 1, 2025'). This can cause data validation errors, system rejection, or the entry of incorrect dates into the MLS. To avoid this, always use the specified format with leading zeros. AI-powered tools like Instafill.ai can automatically format dates correctly, preventing these errors.
Forgetting to Initial Every Page
The requirement to add seller initials at the bottom of nearly every page is a repetitive task that is easily forgotten. Missing even one set of initials can raise legal questions about whether the seller reviewed and approved that page's content. This forces the brokerage to follow up for missing signatures, delaying the activation of the listing.
Confusing Street Direction Prefix and Suffix
The form provides separate checkboxes for 'STREET DIRECTION PREFIX' (e.g., 'N' for N Main St) and 'STREET DIRECTION' (e.g., 'E' for Main St E). Users frequently confuse these or fill in the wrong one, leading to an incorrect address in the system. This makes the property difficult to locate on maps, causing frustration for agents and potential tenants trying to find it for a showing.
Truncated Text Due to Character Limits
Many free-text fields have specified character limits (e.g., 'Property Management Company (60 characters)'). Users often write or paste detailed information without regard for these limits, causing important details to be cut off mid-sentence. This not only looks unprofessional but can also omit crucial information. To prevent this, write concisely or use a character counter before entering text. If the form is a flat PDF, a tool like Instafill.ai can convert it to a fillable version and help manage these constraints.

Frequently Asked Questions About Form 292

 

Is it really free for 7 days?
Yes. You pay $0 today. Cancel before Nov 5 and you are never charged. Keep it, and it is $19.99 a month for 5 fills of your Form 292.
Can I fill other forms too?
This plan is for your Form 292: your own AI agent fills it as often as 5 times a month. To fill other forms and upload your own, choose a Professional plan from your account.
How do I cancel?
From your account, in two clicks, any time. No email, no call.
How does the AI fill out Form 292?
You answer a few questions in plain words, or upload the listing or an old lease. The AI reads what you give it and puts each answer into the right field of Form 292, on every page, in seconds. It checks the answers against the form's own rules, and you review and change anything before you download, print or sign.
What happens to my information?
It is encrypted in transit and at rest, and it is never used to train AI.
How complex is Form 292 to fill out?
Form 292 has a Form Complexity Index of 92 out of 100, in the very complex tier: 1185 fillable fields across 11 pages. Instafill.ai's AI fills it in under a minute, with every field there for you to review before you download.
What is the purpose of Form 292, the MLS® Data Information Form?
This form is used by real estate professionals to collect detailed information about a condo, co-op, or timeshare property that is being listed for lease or sub-lease on the Multiple Listing Service (MLS).
Who is responsible for filling out this form?
The listing salesperson or their brokerage is responsible for completing this form. The property owner (Landlord/Seller) must initial many of the pages to verify that the information provided is accurate.
What is the difference between a mandatory field (♦) and an optional field (◊)?
Mandatory fields (♦) must be completed for the listing to be accepted on the MLS. Optional fields (◊) are not required, but filling them out provides more detail and can make the listing more appealing to potential tenants.
What does 'MANDATORY IF AVAILABLE' mean for a field like Postal Code?
This means you are required to fill in the information if it exists and you can reasonably obtain it. For a standard property address, a postal code is always available and therefore must be entered.
I'm listing a waterfront property. What extra information is needed?
If you check 'Yes' for the waterfront field on page 1, you must complete the detailed 'Waterfront / Rural' section on page 4. This includes mandatory details about the body of water, shoreline, access, and waterfront features.
What is the difference between 'Remarks for Clients' and 'Realtor Only Remarks'?
'Remarks for Clients' is public information that appears on the MLS listing for potential tenants to see. 'Realtor Only Remarks' are private notes for other real estate agents, often containing showing instructions or offer details.
Do I need to provide both a Possession Date and Possession Remarks?
No, the form states that one of the two is mandatory. You can either enter a specific date or use the remarks field to describe the possession terms, such as 'Flexible' or 'Immediate'.
The property has a unique feature not listed in the checkboxes. What should I do?
Most sections include an 'Other' checkbox. You can select this and provide more details in a corresponding comments field or in the general 'Remarks for Clients' section to describe the unique feature.
What information goes in the 'Inclusions' and 'Exclusions' sections?
Use the 'Inclusions' section to list all items that come with the lease, such as appliances or window coverings. Use the 'Exclusions' section to list any items that the landlord will be removing and are not part of the lease.
This form is very long and detailed. Can an AI tool help me fill it out?
Yes, services like Instafill.ai use AI to accurately auto-fill form fields from your data. This can save a significant amount of time and help reduce errors on complex forms like this one.
How can I fill out Form 292 online using Instafill.ai?
Simply upload the Form 292 PDF to Instafill.ai, and the platform will make it interactive. You can then use its AI-powered tools to quickly populate the fields with your property's information before downloading or sharing the completed document.
What should I do if my copy of Form 292 is a non-fillable PDF?
You can use a service like Instafill.ai, which is designed to convert flat, non-fillable PDFs into interactive, fillable forms. This allows you to easily type in your information and check boxes digitally without needing to print the form.
What is the difference between 'Parking Type' and 'Parking/Drive' on page 3?
'Parking Type' describes the legal status of the spot (e.g., Owned, Exclusive, Rental). 'Parking/Drive' describes its physical location and characteristics (e.g., Underground, Surface, Tandem).
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Other forms like this one

ownership information forms: REQUEST FOR OWNERSHIP INFORMATION—ERM-14 FORM, Form 291, MLS® Data Information Form Condo/Co-op/Co-ownership/Time Share – Sale

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