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Yes! You can use AI to fill out Standard Form 180, Request Pertaining to Military Records

Don't type 72 fields by hand. Tell our AI about yourself, or upload a document you already have, and it fills every field in seconds. You check it, then download, print or sign.

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Standard Form 180, Request Pertaining to Military Records, page 1
Moderate · 54/100Form Complexity Index

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What this form asks for

The AI fills all of it, from your answers or your documents.

The Standard Form 180 (SF 180) is a crucial document used to request information from a veteran's military records, including their Official Military Personnel File (OMPF), DD Form 214, and medical records. It is essential for veterans, their next-of-kin, or authorized representatives to access records for benefits applications, medical history, employment verification, or genealogical research. Today, this form can be filled out quickly and accurately using AI-powered services like Instafill.ai, which can also convert non-fillable PDF versions into interactive fillable forms.
Fillable fields72
Pages2
Sections11
Tables and lists1
Questions that depend on earlier answers10
Form Complexity IndexModerate, 54/100

The AI checks your answers before you download

14 checks built for this form, so a wrong date or a missing answer is caught before anyone else sees it.

Validates Social Security Number Format

This check ensures that the Social Security Number entered in Section I, item 2, follows the standard 9-digit format, with or without hyphens (e.g., XXX-XX-XXXX or XXXXXXXXX). The SSN is a primary identifier for locating military records, and an incorrectly formatted number can lead to search failures. If the format is invalid, the user should be prompted to correct the entry before submission.

Ensures Date of Death is Provided for Deceased Veterans

This validation checks that if the 'YES' box is checked for 'Is this person deceased?' (Section I, item 7), then the 'Date of death' field is not empty. Providing the date of death is mandatory as stated on the form and is critical for verifying status and locating the correct records, especially for determining if they are archival. Failure to provide this date will delay or prevent the processing of the request.

Verifies Consistency Between Requester Relationship and Veteran's Deceased Status

This check ensures logical consistency between the requester's stated relationship and the veteran's status. If the requester checks 'I am the DECEASED VETERAN’S NEXT-OF-KIN' in Section III, the system verifies that 'YES' is also selected for 'Is this person deceased?' in Section I. This prevents contradictory information and ensures the correct processing path and documentation requirements (i.e., proof of death) are applied.

Validates Chronology of Service Dates

For each service period listed in Section I, item 5 (Active, Reserve, National Guard), this check verifies that the 'DATE RELEASED' is on or after the 'DATE ENTERED'. An end date that precedes a start date is a logical impossibility and indicates a data entry error. Correcting this ensures the service history is accurate, which is essential for a successful records search.

Requires Inpatient Facility and Year if Requested

This validation enforces a conditional requirement in Section II, item 1. If the 'Medical Records' box is checked and the sub-option to request inpatient records is also selected, the 'facility' name and 'last treated in (year)' fields must be filled. The form explicitly marks these as required, and without this information, the specific inpatient records cannot be located.

Ensures Year is Provided for DD Form 214 Request

This check confirms that if the 'DD Form 214 or equivalent' box is checked in Section II, the corresponding 'Year(s) in which form(s) issued' field is completed. The year of separation helps staff quickly locate the correct DD-214, especially for veterans with multiple service periods. An incomplete request may result in delays or the wrong document being sent.

And 8 more checks
  • Requires Explanation for 'Other' Purpose
  • Flags Required Documentation for Guardians and Next-of-Kin
  • Validates Signature Requirement for Non-Archival Records
  • Verifies Completeness of Return Mailing Address
  • Validates ZIP Code Format
  • Ensures Officer/Enlisted Selections are Mutually Exclusive
  • Validates Date of Birth is Before All Other Dates
  • Requires Explanation for 'Other' Relationship

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How to Fill Out SF 180 Online for Free in 2026

What the AI walks you through.

  1. Navigate to Instafill.ai and upload or select the SF 180, Request Pertaining to Military Records.
  2. Use the AI assistant to accurately fill out Section I with the veteran's identifying information, such as name used during service, Social Security Number, and date of birth.
  3. Provide details of the veteran's service history in Section I, including branch of service, dates of service, and component (Active, Reserve, National Guard).
  4. In Section II, check the boxes for the specific documents you are requesting (e.g., DD Form 214, OMPF, Medical Records) and state the purpose of your request.
  5. Complete Section III by providing the requester's name, relationship to the veteran, and the return mailing address for the documents.
  6. Review all the information for accuracy, then digitally sign and date the authorization signature line in Section III to certify the request.
  7. Download the completed form and consult Page 2 of the SF 180 to determine the correct mailing address for submission based on the veteran's branch and service dates.

Frequently Asked Questions About SF 180

 

Is it really free for 7 days?
Yes. You pay $0 today. Cancel before Nov 5 and you are never charged. Keep it, and it is $19.99 a month for 5 fills of your SF 180.
Can I fill other forms too?
This plan is for your SF 180: your own AI agent fills it as often as 5 times a month. To fill other forms and upload your own, choose a Professional plan from your account.
How do I cancel?
From your account, in two clicks, any time. No email, no call.
How does the AI fill out SF 180?
You answer a few questions in plain words, or upload a document you already have. The AI reads what you give it and puts each answer into the right field of SF 180, on every page, in seconds. It checks the answers against the form's own rules, and you review and change anything before you download, print or sign.
What happens to my information?
It is encrypted in transit and at rest, and it is never used to train AI.
How complex is SF 180 to fill out?
SF 180 has a Form Complexity Index of 54 out of 100, in the moderate tier: 72 fillable fields across 2 pages. Instafill.ai's AI fills it in under a minute, with every field there for you to review before you download.
What is the purpose of the SF 180 form?
The Standard Form 180 (SF 180) is used to request information and documents from military personnel records, such as a DD Form 214, medical records, or the Official Military Personnel File (OMPF).
Who can request military records using this form?
The service member or veteran, the deceased veteran's next-of-kin (with proof of death), or a legal guardian or authorized representative (with supporting documents) can request records. The public can request archival records.
What is the difference between an 'archival' and a 'non-archival' record?
Records for military members who were discharged, retired, or died 62 or more years ago are considered 'archival' and are publicly available. Newer records are 'non-archival' and are subject to privacy restrictions, requiring authorization for release.
Where do I send the completed SF 180 form?
Do not send the form to the address on the instruction sheet. You must use the chart on page 2 to find the correct mailing address based on the veteran's branch of service, status, and dates of separation.
What should I do if I don't have all the information requested in Section I?
You should provide as much information as possible to help locate the record. If you cannot obtain the information for a specific item, write 'NA' for 'not available'.
How do I request records for a deceased veteran?
As the next-of-kin, you must check the 'DECEASED VETERAN'S NEXT-OF-KIN' box in Section III and submit proof of death, such as a copy of the death certificate or a published obituary, along with the form.
What is a DD Form 214, and should I get a deleted or undeleted copy?
The DD Form 214 is a certificate of release or discharge from active duty, used to verify service for benefits. An undeleted copy is typically required for benefits, while a deleted copy blacks out sensitive information like the reason for separation.
Is there a fee for requesting military records?
There is usually no charge for most services provided to veterans or their next-of-kin. However, a fee may be charged for copies of archival records, and you will receive an invoice if payment is required.
Who needs to sign the authorization in Section III?
For non-archival records (less than 62 years since discharge), the veteran, next-of-kin, or authorized representative must sign the form. A signature is not required to request archival records.
Can I submit the SF 180 request online?
Yes, the form indicates that you can submit requests online using the eVetRecs system on the National Archives website at archives.gov/veterans.
Can AI tools help me fill out the SF 180 form?
Yes, services like Instafill.ai use AI to accurately auto-fill form fields, which saves time and helps ensure the information is entered correctly.
What can I do if the SF 180 PDF I downloaded is not fillable?
You can use a service like Instafill.ai, which can convert flat, non-fillable PDFs into interactive forms that you can easily complete and sign online.
How do I fill out this form online using Instafill.ai?
Simply upload the SF 180 to the Instafill.ai platform. The AI will identify the fields, and you can then type your information directly into the interactive form, sign it electronically, and download the completed document.
What kind of medical records can I request with this form?
You can request Service Treatment Records (STR), which include outpatient health and dental records. If you need inpatient or hospitalization records, you must specify the facility name and the year you were last treated.
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Other forms like this one

Military forms: Form WH-384, Military Family Leave, Standard Form 180 (SF 180), Request Pertaining to Military Records (REV. 3/2024), Consent to Stepparent Adoption by Parent in Military

military record forms: Standard Form 180 (SF 180), Request Pertaining to Military Records (REV. 3/2024)

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