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Yes! You can use AI to fill out Form APP-025, Notice of Motion and Motion to Use a Settled Statement (Limited Civil Case)

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Form APP-025, Notice of Motion and Motion to Use a Settled Statement (Limited Civil Case), page 1
Moderate · 59/100Form Complexity Index

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What this form asks for

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Form APP-025 is a legal document filed in a California court to formally request permission to use a 'settled statement' in an appeal for a limited civil case. This statement is a condensed summary of the oral proceedings, serving as an alternative to a full, and often costly, reporter's transcript. This motion is crucial when a transcript is unavailable, prohibitively expensive, or when using a summary would save substantial costs without burdening the court. Today, this form can be filled out quickly and accurately using AI-powered services like Instafill.ai, which can also convert non-fillable PDF versions into interactive fillable forms.
Fillable fields82
Pages2
Sections18
Tables and lists1
Questions that depend on earlier answers6
Form Complexity IndexModerate, 59/100

The AI checks your answers before you download

15 checks built for this form, so a wrong date or a missing answer is caught before anyone else sees it.

Superior Court Case Number Presence and Format

This check ensures that the 'Superior Court Case Number' field is not empty and conforms to a standard court case number format. This number is a primary identifier for the legal case and is essential for correct filing and retrieval. A failure in this validation would prevent the form from being associated with the correct case file, leading to processing delays or rejection.

State Bar Number Format Validation

This validation verifies that the 'State Bar Number' is a valid, numeric identifier. It is crucial for identifying and verifying the credentials of the attorney submitting the form. An invalid number could lead to the rejection of the filing or an inability to contact the responsible legal counsel.

State Abbreviation Validation

This check ensures that the 'State' field in the address blocks contains a valid two-letter U.S. state or territory abbreviation. Using a standardized abbreviation is critical for mail delivery and data consistency across legal systems. An invalid entry could result in returned mail and communication breakdowns.

ZIP Code Format Validation

This validation ensures the 'ZIP Code' field contains either a 5-digit or 9-digit (ZIP+4) numerical code. A valid ZIP code is essential for the accurate and timely delivery of legal notices and correspondence by the postal service. Incorrect formats will cause delivery failures and delay legal proceedings.

Logical Date Chronology

This check verifies that the dates on the form are in a logical sequence, such as the 'Hearing Date' being after the 'Appeal Filing Date', and the 'Date of Signature' being on or after all proceeding dates. This prevents illogical or impossible timelines from being submitted, which would call the document's validity into question. A failure indicates a data entry error that must be corrected before submission.

Conditional 'Other Specify Recipient' Requirement

This validation ensures that if the 'Other (specify)' checkbox in the 'Notice Recipient' section is checked, the corresponding 'Other Specify Recipient' text field is filled out. This is important to properly identify all parties receiving the notice. If the checkbox is ticked but the field is empty, the recipient is unknown, and the notice is incomplete.

And 9 more checks
  • Conditional Hearing Address Requirement
  • Mutually Exclusive Transcript Status Selection
  • Conditional Explanation for Cost Saving
  • Conditional Explanation for Untranscribable Proceedings
  • Primary Case Party Completeness
  • Email Address Format Validation
  • Signature Date Validity
  • Attorney Representation Logic
  • Motion Reason Requirement

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How to Fill Out APP-025 Online for Free in 2026

What the AI walks you through.

  1. Navigate to Instafill.ai and upload or select Form APP-025.
  2. Use the AI assistant to accurately fill in the attorney/party information, court details, and case numbers for both the Superior Court and Court of Appeal.
  3. Identify all parties to the case, including the plaintiff/petitioner and defendant/respondent.
  4. Detail the specific court proceedings you propose to include in the settled statement, providing dates, departments, and descriptions.
  5. Check the box corresponding to your reason for requesting a settled statement (e.g., cost savings, unavailable transcript) and provide a thorough written explanation.
  6. Enter the hearing information for the motion, if a date has been set.
  7. Review the completed form for accuracy, then sign, date, and save the document for filing with the court and service on other parties.

Common Mistakes in Completing APP-025

The ones the AI is built to catch.

Incorrect or Swapped Case Numbers
Users often confuse the 'Superior Court Case Number' with the 'Court of Appeal Case Number' or introduce typos. This happens due to carelessness or misunderstanding which number applies to which court. An incorrect case number is a critical error that can lead to the filing being rejected, misfiled, or significantly delayed, as it is the primary identifier for the entire legal matter. To avoid this, double-check the numbers against official court documents before entry. AI-powered tools like Instafill.ai can help by validating formats and saving previously used case information for accuracy.
Incomplete Attorney or Party Information
Parties representing themselves (pro se) may mistakenly fill out attorney-specific fields or, conversely, attorneys may forget to include their State Bar Number. This confusion leads to an incomplete or improperly filled-out contact section, which can delay communication from the court and opposing counsel. Always ensure the correct section is filled out completely; if you are not an attorney, leave firm name and bar number blank. If you are an attorney, your bar number is mandatory.
Ambiguous Court Address Details
People frequently confuse the court's physical street address with its mailing address or fail to specify the correct branch name. This can result in documents being mailed to the wrong location or filers appearing at the wrong courthouse. The consequences include missed deadlines and rejected filings. Before filling, verify the specific branch name, street address, and mailing address on the official court website for that county. Using a tool like Instafill.ai can help auto-populate correct court information based on the case county.
Failing to Provide Required Explanations
The form contains several conditional fields where checking a box (e.g., 'Substantial Cost Saving') requires a detailed explanation in a subsequent text box. A common mistake is to check the box but leave the explanation field blank. This renders the selection invalid and will likely result in the court denying the request for lack of justification. Always review the form to ensure that any box you check has its corresponding explanation filled out completely and persuasively.
Inconsistent Naming of Parties
A filer might enter a party's name as 'Jonathan Petitioner' in one section and 'John Petitioner' in another. These inconsistencies create ambiguity and can cause problems with record-keeping and serving notices, potentially leading to legal challenges over proper notice. It is crucial to use the full, official legal name for all parties consistently throughout the entire document as it appears on other court records. Form-filling software can help maintain consistency by auto-filling names across multiple fields after the first entry.
Vague Proceeding Descriptions
In the 'PROCEEDINGS' sections, users often enter generic terms like 'hearing' or 'status conference' in the description field. This lack of specificity makes it difficult for the court and court reporters to identify the exact proceeding for which a transcript or settled statement is needed. This can lead to delays or the creation of an incorrect record. Be specific and describe the proceeding clearly, for example, 'Hearing on motion to compel discovery' or 'Day 1 of jury trial testimony'.
Incorrect Hearing Location Information
When detailing the hearing address, people often incorrectly check 'Same as noted above' when the hearing is at a different branch, or they check 'Other (specify)' but forget to enter the new address. This simple mistake can cause parties and attorneys to go to the wrong courthouse, resulting in missed appearances and potential sanctions. Carefully verify the hearing location from the official notice and ensure the correct box is checked and the address is provided if necessary.
Missing Court Reporter Information
Filers often leave the 'Reporter's Name' field blank, especially for past proceedings, because they do not have the information readily available. However, this name is critical for ordering an official transcript, and its absence forces court clerks to spend extra time searching records, causing significant delays. It is best to find the reporter's name from the minutes of the hearing or by contacting the clerk of the department where the proceeding was held before filling out the form.
Forgetting to Date the Signature
Submitting a signed but undated form is a frequent and easily avoidable error. The date of signature is legally significant, as it establishes when the attestations on the form were made and can be crucial for determining timeliness. An undated form may be considered incomplete or invalid by the court clerk, leading to its rejection. AI tools like Instafill.ai can automatically insert the current date in the correct format, preventing this oversight. If the form is a non-fillable PDF, Instafill.ai can convert it to a fillable version to enable such features.
Confusing Department and Room Numbers
The form asks for both a 'Department Number' and a 'Room Number' for hearings and proceedings. Filers often enter the same number in both fields or leave one blank, assuming they are interchangeable. While they are sometimes the same, they can be different, and providing incorrect information can lead to confusion and delays on the day of the hearing. Always check the hearing notice for both the specific department and room number and enter them accurately in their respective fields.

Frequently Asked Questions About APP-025

 

Is it really free for 7 days?
Yes. You pay $0 today. Cancel before Nov 19 and you are never charged. Keep it, and it is $19.99 a month for 5 fills of your APP-025.
Can I fill other forms too?
This plan is for your APP-025: your own AI agent fills it as often as 5 times a month. To fill other forms and upload your own, choose a Professional plan from your account.
How do I cancel?
From your account, in two clicks, any time. No email, no call.
How does the AI fill out APP-025?
You answer a few questions in plain words, or upload a document you already have. The AI reads what you give it and puts each answer into the right field of APP-025, on every page, in seconds. It checks the answers against the form's own rules, and you review and change anything before you download, print or sign.
What happens to my information?
It is encrypted in transit and at rest, and it is never used to train AI.
How complex is APP-025 to fill out?
APP-025 has a Form Complexity Index of 59 out of 100, in the moderate tier: 82 fillable fields across 2 pages. Instafill.ai's AI fills it in under a minute, with every field there for you to review before you download.
What is the purpose of this form?
This form is used to notify parties of a court hearing and to request the court's permission to use a 'settled statement' instead of a full reporter's transcript for an appeal.
Who needs to fill out this form?
This form should be completed by the appellant, who is the party filing the appeal, or by their attorney.
What is a 'settled statement'?
A settled statement is a summarized, written description of the oral proceedings in court that is approved by the judge. It is used in an appeal when a full, word-for-word reporter's transcript is unavailable or not feasible.
What case numbers are required on this form?
You must provide the Superior Court case number. You should also enter the Court of Appeal case number if one has been assigned and is known to you.
How do I describe the court proceedings I want to include?
For each proceeding, you must provide the date, department, a brief description like 'taking of testimony,' and the court reporter's name if you know it. The form has space to list four proceedings.
What if I need to list more than four court proceedings?
Check the box for 'Additional Proceedings' and attach a separate page listing the details for the extra proceedings in the same format.
What are the acceptable reasons for requesting a settled statement?
The form allows three reasons: it will create a substantial cost saving, the oral proceedings cannot be transcribed, or you are unable to pay for the transcript. You must check the relevant box and provide a detailed explanation.
What information do I need if I'm claiming I'm unable to pay for the transcript?
You must provide a detailed explanation confirming you do not have a fee waiver, are unable to afford the transcript, and that funds are not available from the Transcript Reimbursement Fund.
Do I need to fill out the 'Hearing Court Address' if it's the same as the court address at the top?
No, if the hearing is at the same court address listed at the top of the form, you can simply check the box for 'Same as noted above'.
Is it mandatory to provide the court reporter's name for each proceeding?
You should enter the court reporter's name if it is known to you. This information is helpful for the court to locate the correct records.
Can I use AI to help me fill out this form?
Yes, services like Instafill.ai use AI to accurately auto-fill form fields with your saved information, which saves time and helps reduce errors.
How can I fill this form out online using Instafill.ai?
Upload the form to the Instafill.ai platform. The AI will make the fields interactive, allowing you to type your answers or use the auto-fill feature to populate your information instantly.
What should I do if my PDF of this form is not fillable?
You can use a tool like Instafill.ai, which can convert non-fillable PDFs into interactive, fillable forms online. This allows you to easily type your information directly into the fields before printing.
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