Yes! You can use AI to fill out Adult Travel Document Application for Stateless and Protected Persons in Canada (16 years of age or over) (PPTC 190)
PPTC 190 is the official Immigration, Refugees and Citizenship Canada (IRCC) Passport Program form used by eligible stateless persons and protected persons in Canada (age 16+) to apply for a Canadian travel document. It supports issuance of either a Refugee Travel Document (for protected persons) or a Certificate of Identity (for certain permanent residents who are stateless or cannot obtain a national passport). The form is important because it establishes your identity and entitlement through immigration status evidence, identity documents, photos, and a guarantor’s certification. Incomplete, inaccurate, or misleading information can lead to refusal, revocation, or a period of refusal of travel document services.
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Form specifications
| Form name: | Adult Travel Document Application for Stateless and Protected Persons in Canada (16 years of age or over) (PPTC 190) |
| Number of pages: | 8 |
| Language: | English |
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How to Fill Out PPTC 190 Online for Free in 2026
Are you looking to fill out a PPTC 190 form online quickly and accurately? Instafill.ai offers the #1 AI-powered PDF filling software of 2026, allowing you to complete your PPTC 190 form in just 37 seconds or less.
Follow these steps to fill out your PPTC 190 form online using Instafill.ai:
- 1 Select the document type you need (Refugee Travel Document or Certificate of Identity) and review eligibility, travel limitations, fees, and photo/translation requirements in the instructions.
- 2 Complete Section 1 (Personal Information): enter your requested name, UCI, birth details, sex marker, contact information, addresses, and sign/date the applicant declaration.
- 3 Complete Section 3 (Proof of Immigration Status in Canada): choose one valid status document, record its number and issue/expiry dates, and upload a clear photocopy.
- 4 Provide travel and identity history: complete Sections 4–6 (previous Canadian travel document details, citizenship/travel documentation history, and at least one government-issued identity document), ensuring copies are signed/dated by the guarantor if required.
- 5 Add background details: complete Sections 7–9 (addresses and occupation for the last 2 years, two non-relative references, and optional emergency contact), signing where indicated.
- 6 Have an eligible guarantor complete and sign Section 2, certify one passport photo, and sign/date any required document copies; if you do not have an eligible guarantor, prepare the alternative statutory declaration (PPTC 326).
- 7 Pay the fee online, assemble the application package (form, photos, receipt, supporting documents, any required translations and translator declaration forms), then submit by mail or courier to the designated Passport Program address.
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Frequently Asked Questions About Form PPTC 190
This form is used to apply for a Canadian travel document for adults (age 16 or over) who are stateless or protected persons in Canada. It is for requesting either a Refugee Travel Document or a Certificate of Identity.
Use PPTC 190 if you are 16 years of age or over and are a stateless person or a protected person in Canada. If the applicant is under 16, you must use form PPTC 192 (Child Travel Document Application).
A Refugee Travel Document is for people in Canada with protected person status (including Convention refugees and persons in need of protection). A Certificate of Identity is for permanent residents who are not protected persons and who are stateless or unable to obtain a national passport.
No. Canadian refugee travel documents and Canadian certificates of identity are not valid for travel to the bearer’s country of citizenship.
You must include a photocopy of one valid status document listed in Section 3 (e.g., permanent resident card, temporary resident permit, verification of status, IRB notice of decision, or positive PRRA results letter). You must also write the document number and issue/expiry dates on the form.
You must provide at least one valid government-issued ID that supports your identity (typically showing name, date of birth, photo, and signature). The identity document(s) in Section 6 must not be the same document you used as proof of immigration status in Section 3.
Yes, you need a guarantor who is a Canadian citizen or permanent resident living in Canada and who has known you personally for at least 6 months. The guarantor must also be in an eligible occupation listed in the instructions (e.g., doctor, lawyer, police officer, pharmacist, principal, professional engineer).
The four fields in bold in Section 2 must be completed by the guarantor: the number of months they have known you, their signature, the date, and the location (signed at). The guarantor must also certify and sign the back of one photo and may need to sign/date copies of your identity documents.
You must complete form PPTC 326 (Statutory Declaration in Lieu of Guarantor for a Travel Document). It must be sworn before someone authorized to administer an oath or solemn affirmation, and this may delay processing.
You must submit two identical, unaltered passport photos taken within the last 6 months by a commercial photographer. One photo must have the studio information and date taken on the back, plus the guarantor’s statement certifying likeness and the guarantor’s signature.
Yes—if you have a non-expired Canadian refugee travel document or certificate of identity (even in another name), you must enclose it. If it was lost, stolen, damaged, or inaccessible and not yet expired, you must also complete form PPTC 203 and note that replacement fees may apply.
Yes. If you have any valid foreign travel document or national passport (or one in which your name appears), you must enclose the original. If you no longer have it, you must explain why in Section 5 and provide details; if IRCC seized it, include the Notice of Seizure (IMM 5265).
If you have not applied, you must provide a detailed explanation in Section 5. If you were refused, include the refusal letter (and a translation if it’s not in English or French) or explain why you cannot provide it and list the steps you took.
You must submit it by mail to: POD PPT-COI, PO BOX 8100 STN A, SYDNEY NS B1P 0M2, or by courier to: Humanitarian and Identity Operations Branch – PPT-COI, 3050 Wilson Ave, New Waterford NS B1H 5V8. Do not send it to other Passport Program service locations.
The fee is CAN$120 for a Refugee Travel Document and CAN$260 for a Certificate of Identity (each includes a CAN$25 consular services fee). You must pay online in Canadian funds and include a copy of the receipt; a separate non-refundable CAN$45 administrative fee applies to replacing a lost or stolen valid document.
Compliance PPTC 190
Validation Checks by Instafill.ai
1
Applicant age eligibility (16+ at time of application)
Validates that the applicant’s date of birth indicates they are at least 16 years old on the application signature date (or submission date, depending on system rules). This is required because this form is explicitly for applicants 16 years of age or over; under-16 applicants must use a different form. If the applicant is under 16, the submission should be rejected with instructions to use the child application form.
2
Date field format and validity (YYYY-MM-DD / YYYY-MM / unknown)
Checks that all date fields follow the required format: YYYY-MM-DD for full dates (e.g., DOB, issue/expiry dates, signatures, travel dates) and YYYY-MM for address history periods, and that the values represent real calendar dates. For “Anticipated date of travel,” the system must also allow the explicit “Unknown” option and prevent partial/invalid combinations (e.g., month without day if not permitted). If any date is malformed or impossible (e.g., 2025-02-30), the application should be flagged for correction before processing.
3
Required personal information completeness (Section 1 core fields)
Ensures mandatory applicant fields are present: surname, given name(s), UCI (if required by program rules), place of birth (city and country/territory), date of birth, sex selection, current home address, and email address (explicitly marked required). Completeness is critical for identity determination and for contacting the applicant to resolve issues. If any required field is missing, the submission should be blocked or routed to an “incomplete application” queue with a clear list of missing items.
4
UCI format validation (8 or 10 digits)
Validates that the UCI/Client ID contains only digits and is exactly 8 or 10 digits long, as specified in the instructions. This prevents mismatches and failed lookups against IRCC records. If the UCI is present but not in the correct format, the system should reject the value and request correction (or allow blank only if the business rules permit).
5
Name character set and capitalization/printability rules
Checks that name fields (requested surname/given names, former surnames, parent surname at birth, references, guarantor) contain acceptable characters (letters plus limited punctuation such as hyphen/apostrophe) and are not filled with numerals or symbols. The form instructs applicants to type/print in capital letters; systems should normalize case for storage while ensuring the entered content is legible and not obviously invalid (e.g., 'AAAA', '1234'). If invalid characters or clearly non-name content is detected, the application should be flagged for manual review or returned for correction.
6
Former surnames requirement when different from requested surname
Validates that the “All former surnames” field is completed when the applicant indicates or provides evidence of prior names (e.g., identity documents in Section 6 show a different surname) or when the requested surname differs from immigration status name (if captured in the system). Declaring former surnames is important for identity verification and record linkage. If a mismatch is detected and former surnames are blank, the submission should be flagged and the applicant asked to provide former surnames or supporting name-change documentation.
7
Sex selection is exactly one of F/M/X and consistent with status document when required
Ensures the sex field has exactly one selection (F, M, or X) and is not left blank. The instructions note additional requirements if the sex requested does not match the immigration status document; if the system captures the status document sex, it should detect mismatches and require the additional supporting steps/notes per program policy. If sex is missing or multiple values are selected, the application should be rejected as incomplete; if inconsistent, it should be flagged for additional documentation.
8
Address completeness and postal/ZIP code format (Canada vs non-Canada)
Validates that current home address includes number, street, city, province/territory/state, and postal/ZIP code, and that the postal/ZIP code matches the country context (e.g., Canadian postal code pattern A1A 1A1 when province/territory is Canadian). For address history and references, ensures country is provided and postal/ZIP code is present and plausible for that country (at minimum non-empty and within length constraints). If address components are missing or postal codes are invalid for the selected country, the application should be returned for correction to avoid delivery and verification failures.
9
Email and telephone number format validation
Checks that the applicant email (required) is syntactically valid (e.g., local@domain) and that telephone numbers for applicant, guarantor, references, and emergency contact (if provided) contain valid digits and allowable separators, with appropriate length (e.g., 10 digits for North America or E.164-compatible validation if international). Reliable contact details are essential for resolving issues and for reference/guarantor verification. If the required email is missing/invalid or phone numbers are clearly invalid, the submission should be blocked or flagged for correction.
10
Applicant signature and signature date presence and recency (within last 12 months)
Validates that the applicant has signed within the signature box and provided a signature date in YYYY-MM-DD, and that the signature date is not in the future. The checklist states the application must be completed and signed within the last twelve months; the system should compare the signature date to the received/submission date. If unsigned, undated, future-dated, or older than 12 months, the application should be rejected as not meeting submission requirements.
11
Guarantor mandatory fields completed by guarantor (bold fields) and known-for duration >= 6 months
Ensures the guarantor section includes the guarantor signature, date, signed-at location (city and province/territory), and the “I have known the applicant for (number of months)” field, and that the months value is numeric and at least 6. This is critical because guarantor attestation is a core identity control and the form explicitly requires a minimum relationship duration. If any mandatory guarantor fields are missing or months < 6, the application should be rejected or routed to request a new guarantor/statutory declaration in lieu of guarantor.
12
Proof of immigration status document details and expiry logic
Validates that exactly one acceptable immigration status document type is selected/provided and that the immigration status document number and date of issue are present and properly formatted. If an expiry date is applicable, it must be provided and must be on/after the issue date; if the document is required to be valid, expiry must be in the future on the submission date. If document details are missing, inconsistent, or indicate an expired/invalid status document, the application should be flagged as ineligible/incomplete pending updated proof.
13
Previous Canadian travel document logic (Yes/No branching and required details)
If the applicant answers “Yes” to having a previous Canadian travel document, validates that the document number and date of issue are provided and correctly formatted, and that any required enclosure/related declaration is indicated when applicable (e.g., lost/stolen/inaccessible requires PPTC 203 per instructions). This prevents duplicate valid documents and ensures proper handling of replacements. If “Yes” is selected but details are missing, the submission should be rejected as incomplete; if replacement conditions are implied but PPTC 203 is not included, the case should be flagged for follow-up.
14
Foreign travel document possession and explanation requirement
Validates the Section 5 question about having any valid travel document/passport from any country other than Canada: if “Yes,” the system should require confirmation that the original is enclosed; if “No longer in possession,” an explanation must be provided. This is important for entitlement assessment and to prevent misuse of multiple travel documents. If the applicant indicates a foreign document exists but provides neither enclosure confirmation nor a reason for non-possession, the application should be flagged as incomplete.
15
Travel history entries consistency (date left <= date returned; country/reason required)
For each declared trip since entry to Canada, validates that country and reason are provided and that the date left is not after the date returned. It also checks that trip dates are not in the future relative to the application signature date (unless program rules allow future planned travel to be listed separately). If any trip entry is missing required fields or has illogical dates, the application should be returned for correction or flagged for manual review.
16
Identity documents section requirements (at least one ID; not same as immigration status; expiry and name present)
Ensures at least one identity document is listed in Section 6, with type, document number, and the applicant name as it appears on the document; if an expiry date applies, it must be validly formatted and not earlier than the issue/validity context (and ideally not expired at submission, per policy). It also enforces the rule that identity documents must not be the same document used as proof of immigration status in Section 3. If no identity document is provided, or if the only ID duplicates the status document, the application should be rejected as not meeting identity support requirements.
17
References eligibility and uniqueness (2 non-relatives, not guarantor, 18+, known >= 6 months)
Validates that exactly two references are provided, each with required contact details (name, address, at least one phone or email per operational rules), and that neither reference is the guarantor and neither is a relative (as declared by relationship field). It also checks that “has known me for” is numeric and at least 6 months, and that the two references are not duplicates of each other (same name/contact). If references fail eligibility or are incomplete, the application should be flagged and the applicant required to provide acceptable references.
Common Mistakes in Completing PPTC 190
Applicants often fill the form in mixed case, pencil, or light-coloured ink because they treat it like an online form or a casual paper form. This can make key fields hard to read or scan, increasing the chance of data-entry errors and processing delays. To avoid this, type the form if possible, or print clearly in CAPITAL LETTERS using black or dark blue ink only.
A very common issue is requesting a surname/given name that differs from the proof of immigration status (e.g., using a married name, preferred spelling, or different order) without including the required supporting documents. This can lead to the travel document being issued in the “wrong” name (based on IRCC records) or the application being delayed/refused pending proof. Use the exact name shown on your immigration status document unless you include the specific evidence listed (marriage/common-law certificate, legal name change order, adoption order, or approved IMM 1436 amendment).
People frequently omit birth surnames, previous married surnames, or alternate spellings, or they list them in the wrong place. Missing former surnames can trigger identity verification issues and requests for clarification, slowing processing. Declare every former surname that differs from the requested surname and separate multiple names with commas as instructed.
Applicants often enter the wrong number (e.g., a document number instead of UCI) or include spaces/hyphens, or they leave it empty because they don’t know where to find it. An incorrect or missing UCI can make it harder to match your application to IRCC records, causing delays or follow-up requests. Copy the 8- or 10-digit UCI exactly as it appears on your immigration document.
This form uses strict formats (YYYY-MM-DD for many fields; YYYY-MM for address history), but applicants often write DD/MM/YYYY, use words (e.g., “Jan”), or leave out day/month. Wrong formats can be misread and may cause the application to be returned or corrected by officers, delaying issuance. Always follow the exact format shown beside each field and use leading zeros where needed (e.g., 2026-01-07).
Many applicants list only their current address, forget “From/To” months, or leave gaps/overlaps in the two-year timeline. Gaps can raise questions during identity and residency verification and often result in requests for additional information. List every address for the last two years with continuous coverage and use the required YYYY-MM format for the start and end dates.
Common problems include using an ineligible guarantor (not a Canadian citizen/PR in Canada, not in an approved occupation list), not meeting the “known for at least 6 months” rule, or the applicant filling in the guarantor-only bold fields. These errors can invalidate the guarantor declaration and lead to rejection or a request for a new guarantor (significant delay). Confirm the guarantor meets all criteria, ensure the guarantor personally completes the four bold fields (months known, signature, date, location), and do not assist them with their duties.
Applicants often reuse the immigration status document as identity support even though the form explicitly says it must be different, or they submit only one side of an ID card. Another frequent issue is submitting copies that are not signed and dated by the guarantor to confirm the original was seen. Provide at least one valid government-issued ID that meets the requirements, include copies of both sides, and have the guarantor sign and date the copies (or submit originals if allowed).
People often answer “Yes” to having a previous Canadian travel document but forget to include the document, or they had one lost/stolen/damaged and don’t include form PPTC 203. This can stop processing because the program must resolve the status of any prior document before issuing a new one, and replacement fees may apply. Enclose any non-expired Canadian travel document issued in the last five years, and if it was lost/stolen/damaged/inaccessible, include PPTC 203 and be prepared to pay the administrative fee if applicable.
In section 5, applicants frequently check “Yes” or “No” without providing the required details (e.g., not enclosing the original valid foreign passport, not explaining why it’s not in their possession, or not attaching a refusal letter/steps taken). Incomplete answers can lead to follow-up requests and may affect eligibility assessment for a certificate of identity or refugee travel document. If you have a valid foreign travel document, enclose the original; if you don’t, provide a clear written explanation (and include refusal letters, seizure notices, or a detailed timeline of steps taken when required).
Applicants often list a spouse, sibling, parent, or the guarantor as a reference, or choose someone under 18, or someone who has not known them for six months. This can force the Passport Program to request new references, delaying processing. Choose two non-relatives who are not your guarantor, are 18+, have known you at least six months, and provide complete contact details because they may be contacted.
A frequent cause of rejection is submitting photos that match PR card specs instead of travel document specs, using home-printed photos, digital alterations, or photos older than six months. Another common mistake is missing the required studio address/date on the back, using stick-on labels, or not having the guarantor write the certification statement and sign one photo. Use a commercial photographer, ensure the exact dimensions (50 mm x 70 mm) and face size requirements are met, and confirm the back-of-photo information and guarantor certification are completed exactly as instructed.
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