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Yes! You can use AI to fill out 2026 Pro Hac Vice Admission in New Jersey (PHV-26)

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2026 Pro Hac Vice Admission in New Jersey (PHV-26), page 1
Basic · 37/100Form Complexity Index

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What this form asks for

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Form PHV-26, Pro Hac Vice Admission in New Jersey, is an application for attorneys not licensed in New Jersey to gain temporary permission to appear in a specific court case within the state. It requires details about the applying attorney, their sponsoring New Jersey counsel, and payment of an annual assessment to the New Jersey Lawyers’ Fund for Client Protection. Today, this form can be filled out quickly and accurately using AI-powered services like Instafill.ai, which can also convert non-fillable PDF versions into interactive fillable forms.
Fillable fields37
Pages1
Form Complexity IndexBasic, 37/100

The AI checks your answers before you download

12 checks built for this form, so a wrong date or a missing answer is caught before anyone else sees it.

Ensures Pro Hac Vice Attorney's Full Name is Provided

This validation checks that the 'nameFirst' and 'nameLast' fields for the Pro Hac Vice attorney are not empty. This information is fundamental for identifying the applicant and is required for all official records and correspondence. Failure to provide a full name will prevent the form from being submitted and will result in an error message prompting the user to complete the required fields.

Validates Pro Hac Vice Attorney's Date of Birth Format

This validation ensures that the 'attyDob' field is entered in a valid date format, such as MM/DD/YYYY. A standardized format is crucial for accurate record-keeping and for performing age-related logical checks. An invalid format will trigger an error, asking the user to correct the entry before proceeding.

Validates 'Year Admitted' is a Valid Four-Digit Year

This check verifies that the 'attyYe' field contains a valid four-digit year (e.g., 2005). This is essential for verifying the attorney's experience and standing in their home bar. Submitting a non-year value or an incorrectly formatted year will result in a validation failure and block submission until corrected.

Ensures 'Year Admitted' is Logically Consistent with Date of Birth

This validation cross-references the 'attyYe' (Year Admitted) with the 'attyDob' (Date of Birth) to ensure the attorney was at least 18 years old when admitted. This logical check prevents data entry errors and ensures the submitted information is plausible. If the admission year is not a reasonable number of years after the birth date, an error will be displayed, requiring the user to review and correct the dates.

Requires Specification of First Admitted Jurisdiction

This check ensures that the 'attyJuris' field ('Jurisdiction Where First Admitted') is not left blank. This information is critical for the New Jersey Lawyers’ Fund to verify the attorney's primary bar admission and good standing. An empty field will halt the submission process and prompt the user to provide this mandatory information.

Validates Email Address Format for Both Attorneys

This rule verifies that the email addresses entered in 'attyEmail' and 'saEmail' follow the standard '[email protected]' format. Correct email addresses are essential for all electronic communication, including status updates and payment confirmations. An invalid format will prevent submission and display an error message indicating the email address is not valid.

And 6 more checks
  • Validates Phone Number Format
  • Ensures Main ZIP Code is a 5-Digit Number
  • Ensures Sponsoring NJ Attorney's Full Name is Provided
  • Requires Firm Name for Sponsoring NJ Attorney
  • Validates State Field is a 2-Letter Abbreviation
  • Prevents Pro Hac Vice Attorney from Sponsoring Themselves

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How to Fill Out PHV-26 Online for Free in 2026

What the AI walks you through.

  1. Navigate to Instafill.ai and upload or select the New Jersey Pro Hac Vice Admission form (PHV-26).
  2. Provide the required information for the Pro Hac Vice Attorney, including full name, date of birth, bar admission jurisdiction and year, and firm contact details.
  3. Enter the complete details for the Sponsoring New Jersey Attorney, such as their name, firm, and contact information.
  4. Indicate if you have ever been admitted in New Jersey under other categories like In-House Counsel or as a Multi-Jurisdictional Practitioner.
  5. Review all the information automatically populated by the AI to ensure accuracy and completeness.
  6. Download the completed form. Print and mail it with the required payment and a copy of the signed court order to the New Jersey Lawyers’ Fund for Client Protection.

Common Mistakes in Completing PHV-26

The ones the AI is built to catch.

Incorrect Payment Payee or Amount
Applicants often make checks payable to the wrong entity, such as the 'State of New Jersey,' instead of the required 'New Jersey Lawyers’ Fund for Client Protection.' This, or sending an incorrect amount, leads to the payment being rejected and a significant delay in the admission process. Always verify the payee and the current fee amount ($267.00 for 2026) directly from the form's instructions before writing the check.
Bundling Payments for Multiple Attorneys
The form explicitly states to 'submit one check for each attorney.' Firms submitting a single check to cover fees for multiple attorneys will have their payment returned, delaying the admission for all attorneys included. To avoid this, a separate check must be prepared for each individual attorney's pro hac vice application.
Forgetting to Include the Signed Court Order
The application is considered incomplete without a copy of the signed court order granting the pro hac vice motion. Applicants frequently mail the payment and form but forget this crucial document, causing their application to be put on hold. Create a submission checklist to ensure the form, payment, and signed court order are all included in the mailing.
Incorrectly Formatting Attorney Names
The form specifies the name format as 'Last First Middle Title,' but people often default to 'First Last' out of habit. This can cause data entry errors and mismatches in the Fund's database, potentially complicating future renewals or lookups. Carefully follow the specified field order to ensure records are created accurately.
Omitting First Bar Admission Details
The 'Jurisdiction Where First Admitted' and 'Year Admitted' fields are critical for verifying an attorney's good standing but are sometimes left blank. This omission prevents the Fund from processing the application, as they cannot validate the attorney's credentials. This information must be provided accurately for the application to be considered complete.
Misstating Prior New Jersey Admission Status
Out-of-state attorneys may incorrectly check or leave blank the boxes regarding prior NJ admissions (e.g., In-House Counsel, Multi-Jurisdictional Practitioner). An attorney might forget a previous, different type of registration, leading to inaccurate records. It is crucial to carefully review and disclose any past or present admission status in New Jersey to maintain compliance.
Leaving Sponsoring NJ Attorney Section Blank
Some applicants mistakenly believe the 'Sponsoring New Jersey Attorney' section is optional or can be filled in later, and submit the form without it. Pro hac vice admission requires a sponsoring local counsel, making this section mandatory for the application to be valid. Submitting the form without complete sponsoring attorney details will result in an automatic rejection.
Entering Typographical Errors in Email Addresses
A simple typo in the email address field for either the pro hac vice or sponsoring attorney is a frequent and costly mistake. This error prevents the delivery of critical notifications regarding application status, payment confirmation, and annual renewal reminders. To prevent this, carefully proofread the email address before submission; AI-powered tools like Instafill.ai can also help by validating email formats.
Using a P.O. Box for the Firm's Physical Address
Applicants sometimes list a P.O. Box as their firm's address, but legal and administrative forms typically require a physical street address for service of process and official correspondence. Using a P.O. Box can lead to returned mail or legal complications if official notices cannot be delivered properly. Always provide a complete physical street address for the firm.
Submitting an Illegible or Poorly Filled-Out Form
When a form is only available as a non-fillable PDF, applicants must print and fill it out by hand, often resulting in illegible handwriting. This can lead to data entry errors by the receiving clerk, causing incorrect names, addresses, or contact information in the system. To avoid this, use a tool like Instafill.ai, which can convert flat PDFs into digitally fillable forms, ensuring all entries are clear and legible.

Frequently Asked Questions About PHV-26

 

Is it really free for 7 days?
Yes. You pay $0 today. Cancel before Nov 5 and you are never charged. Keep it, and it is $19.99 a month for 5 fills of your PHV-26.
Can I fill other forms too?
This plan is for your PHV-26: your own AI agent fills it as often as 5 times a month. To fill other forms and upload your own, choose a Professional plan from your account.
How do I cancel?
From your account, in two clicks, any time. No email, no call.
How does the AI fill out PHV-26?
You answer a few questions in plain words, or upload a document you already have. The AI reads what you give it and puts each answer into the right field of PHV-26, on every page, in seconds. It checks the answers against the form's own rules, and you review and change anything before you download, print or sign.
What happens to my information?
It is encrypted in transit and at rest, and it is never used to train AI.
How complex is PHV-26 to fill out?
PHV-26 has a Form Complexity Index of 37 out of 100, in the basic tier: 37 fillable fields across 1 page. Instafill.ai's AI fills it in under a minute, with every field there for you to review before you download.
What is the purpose of the Pro Hac Vice Admission form (PHV-26)?
This form is used by out-of-state attorneys to pay the required annual assessment for practicing on a specific case in New Jersey, a process known as pro hac vice admission.
Who needs to fill out this form?
An out-of-state attorney who has been granted permission by a New Jersey court to appear in a specific case must complete this form. Information for a sponsoring New Jersey attorney is also required.
How much is the fee for 2026, and who do I pay?
The fee for the 2026 calendar year is $267.00. You must submit a check payable to the 'New Jersey Lawyers’ Fund for Client Protection'.
I am handling multiple cases in New Jersey this year. Do I need to pay the fee for each case?
No, the fee is assessed only once per calendar year per attorney. For additional cases within the same year, you should update your case list online, but no extra payment is needed.
What happens if my case continues into the next year?
If your case extends into a new calendar year, a new fee for that year will be assessed and must be paid to continue your appearance.
My admission order was entered late in the year. Is the fee prorated?
No, the fees are not prorated. Full payment of $267.00 is required for the calendar year in which the admission order is entered, regardless of the date.
What documents must I submit with this form?
Along with the completed form and the $267.00 payment, you must also include a copy of the signed court order that grants your pro hac vice admission.
Where should I send the completed form and payment?
Mail the form, your check, and the court order to: New Jersey Lawyers’ Fund for Client Protection, P.O. Box 961, Trenton, NJ 08625-0961.
What information is needed for the 'Sponsoring New Jersey Attorney' section?
You must provide the full name, firm name, address, phone number, and email for the licensed New Jersey attorney who is sponsoring your admission for the case.
Who can I contact if I have questions about the form?
If you have questions, you can call the New Jersey Lawyers’ Fund’s Pro Hac Vice Unit at 609-815-3030, and select Option 1.
Can I use an AI tool to help me fill out this form?
Yes, services like Instafill.ai use AI to accurately auto-fill form fields with your saved information, which can save you significant time and help avoid errors.
How can I fill out the PHV-26 form online?
You can use Instafill.ai to easily complete this form online. Simply upload the PDF, and the tool will make the fields interactive so you can type your information, then save or print the completed document.
The PDF version of this form I found is not fillable. What can I do?
If you have a non-fillable or 'flat' PDF, you can upload it to a service like Instafill.ai. It can convert the document into an interactive, fillable form that you can complete on your computer.
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