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Yes! You can use AI to fill out Monthly Report of Probate Part and Surrogate Court Cases - Effective July 1, 2008

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Monthly Report of Probate Part and Surrogate Court Cases - Effective July 1, 2008, page 1
Basic · 43/100Form Complexity Index

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What this form asks for

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This form is a statistical report submitted monthly to the Administrative Office of the Courts in New Jersey. It documents the number of cases pending, filed, and disposed of within the Superior Court's Chancery Division, Probate Part, and the Surrogate's Court. The report helps the judiciary monitor caseloads, aging of cases, and various court activities to ensure efficient administration of justice. Today, this form can be filled out quickly and accurately using AI-powered services like Instafill.ai, which can also convert non-fillable PDF versions into interactive fillable forms.
Fillable fields47
Pages1
Form Complexity IndexBasic, 43/100

The AI checks your answers before you download

12 checks built for this form, so a wrong date or a missing answer is caught before anyone else sees it.

Report Period Completeness

Validates that the 'Month' and 'Year' fields are both filled in to specify the reporting period. This is essential for chronological filing, historical data analysis, and comparing performance over time. A report without a specified period is ambiguous and cannot be correctly processed or archived.

County Name Presence

Ensures the 'County' field is not left blank. The county is the primary identifier for the reporting entity, and this information is critical for the Administrative Office of the Courts to aggregate data correctly by jurisdiction. A submission without a county name is unusable and would be rejected.

Core Caseload Consistency Check

Performs a critical logical validation to ensure the case flow numbers are consistent: (Cases pending at beginning) + (Total cases filed) - (Total cases disposed) must equal (Total cases pending at end). This check, highlighted on the form itself, is the most important for verifying the overall accuracy of the caseload data. A failure indicates a fundamental error in counting that must be investigated and corrected.

Total Filed Cases Summation

Verifies that the 'TOTAL PROBATE PART CASES FILED' field is the correct sum of the individual case types listed in items 2a through 2e. This check maintains the mathematical integrity of the report and prevents simple addition errors from skewing statistics on new filings. If the total is incorrect, the report is considered inaccurate and must be corrected.

Total Disposed Cases Summation

Validates that the 'TOTAL PROBATE PART CASES DISPOSED' field equals the sum of disposition types in items 3a through 3f. This ensures the data on case closures is arithmetically correct, which is vital for tracking court efficiency and workload. An incorrect total would lead to flawed analysis of judicial performance.

Total Pending Cases Summation

Confirms that the 'TOTAL PROBATE PART CASES PENDING' at the end of the month (Item 4) is the correct sum of the aging history sub-items (4a-4d). This check ensures the breakdown of pending cases by age is consistent with the reported total. Discrepancies here would indicate a miscalculation in case aging, impacting resource allocation decisions.

And 6 more checks
  • Beginning Pending Cases Recount Logic
  • Non-Negative Integer Format for Case Counts
  • Preparer Contact Information Completeness
  • Telephone Number Format
  • Reviewer Identification Completeness
  • Total Surrogate's Court Matters Summation

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How to Fill Out CN 11233 Online for Free in 2026

What the AI walks you through.

  1. Navigate to Instafill.ai and upload or select the Monthly Report of Probate Part and Surrogate Court Cases form.
  2. Use the AI assistant to enter the specific county, month, and year for the report at the top of the form.
  3. Input the case statistics for the Superior Court, Chancery Division, Probate Part, including pending cases, new filings by type, dispositions, and the aging history of pending cases.
  4. Fill in the data for 'Other Probate Part Matters' and the detailed breakdown of 'Surrogate’s Court Probate Matters'.
  5. Complete the section on 'Other Surrogate’s Court Activities', such as accounting audits and SITF orders.
  6. Enter the name and telephone number of the person preparing the report, and indicate who reviewed it, before adding the required signature.
  7. Leverage Instafill.ai's AI review feature to double-check all calculations and data entries for accuracy before downloading the completed report for submission.

Common Mistakes in Completing CN 11233

The ones the AI is built to catch.

Calculation Mismatch in Pending Cases
This error occurs when the 'TOTAL PROBATE PART CASES PENDING' in Item 4 does not equal the starting pending cases (Item 1) plus new cases filed (Item 2 Total) minus cases disposed (Item 3 Total). This is a critical reconciliation failure that invalidates the report's integrity and often requires a full resubmission. To avoid this, double-check all calculations before submission; AI-powered tools like Instafill.ai can automatically perform these calculations and flag discrepancies to ensure accuracy.
Inconsistent Starting Case Count
Filers often report a number for 'Cases pending at beginning of month' (Item 1) that does not match the 'TOTAL PROBATE PART CASES PENDING' from the previous month's report. This happens due to manual data entry errors or failing to reference the prior report, breaking the month-over-month continuity. Always verify this number against the last submitted report to maintain accurate longitudinal data.
Incomplete Recount Justification
When the starting case count differs from the previous month's ending count, users check 'DIFFERENT' in Item 1 but forget to provide the 'RECOUNT' number and the required explanation on a separate sheet. This omission leaves a critical data discrepancy unexplained, leading to inquiries from the Administrative Office. To prevent this, ensure that any recount is fully documented with the new number and a detailed explanation attached to the submission.
Arithmetic Errors in Section Totals
Simple addition mistakes are common when calculating the 'TOTAL' for case filings (Item 2), dispositions (Item 3), aging history (Item 4), and other matters. These errors can happen due to manual calculation or rushing, and they undermine the reliability of the entire report. Using a calculator or a spreadsheet is a good practice, and advanced form-filling software can eliminate this risk by auto-summing the fields.
Misclassifying Case Types
Users frequently place cases into the wrong category, most often putting a specific case type like 'Incapacitated Guardianship' into the generic 'Other Probate Part Cases' line. This misclassification skews the detailed statistics needed for resource allocation and judicial planning. To avoid this, carefully review the definitions for each category (a, b, c, etc.) before entering numbers, ensuring each case is correctly categorized.
Missing Header Information
Submissions are often received without the 'County' and the specific 'Month' and 'Year' filled in at the top of the form. This basic omission makes the report anonymous and impossible to process, causing delays as the receiving office must contact the sender for clarification. Always complete the header section first to ensure the report is properly identified and logged.
Incomplete Authorization Section
The report is frequently submitted without the signature of the 'Surrogate or Designee' or the initials of the reviewer ('AJ /TCA/or ATCA'). This oversight renders the document unofficial and invalid for record-keeping purposes. Before sending, always ensure all required signature and review fields in the footer are completed to certify the report's authenticity.
Using Blanks Instead of Zeros
For categories with no activity during the month, filers may leave the line blank instead of entering a '0'. This creates ambiguity, as a blank field could mean the data is missing or that the count is zero. This forces the recipient to seek clarification, slowing down processing. The correct procedure is to explicitly enter '0' for any category with no cases to report.
Illegible Handwriting or Misaligned Text
Because this form is a non-fillable PDF, it is often printed and filled out by hand, resulting in illegible numbers that lead to data entry errors by the court office. Alternatively, using basic PDF editors can cause text to be misaligned with the input lines. To solve this, tools like Instafill.ai can convert flat PDFs into interactive, fillable forms, ensuring all entries are typed, legible, and perfectly aligned.
Incorrect Case Aging Calculation
In Item 4, cases are often placed in the wrong aging bracket due to miscalculation, especially for cases on the cusp (e.g., a case that is exactly 12 months old). This skews the data on case backlogs and processing times, which is critical for court management. To avoid this, use a precise method to calculate the age of each pending case from its filing date to the end of the reporting month.

Frequently Asked Questions About CN 11233

 

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How complex is CN 11233 to fill out?
CN 11233 has a Form Complexity Index of 43 out of 100, in the basic tier: 47 fillable fields across 1 page. Instafill.ai's AI fills it in under a minute, with every field there for you to review before you download.
What is the purpose of the 'Monthly Report of Probate Part and Surrogate Court Cases' form?
This form is used by County Probate Part and Surrogate's Courts in New Jersey to report monthly case statistics to the Administrative Office of the Courts. It tracks case filings, dispositions, and pending caseloads for oversight purposes.
Who is responsible for completing and submitting this report?
Court personnel within the County's Surrogate's Office or Superior Court, Chancery Division, Probate Part are responsible for preparing this report. It must be reviewed and signed by the Surrogate or a designated court administrator.
When and where should this report be submitted?
The report must be forwarded by the fourth day of the month following the reporting period. It should be sent to the Civil Practice Division, Administrative Office of the Courts, in Trenton, New Jersey, or faxed to the number provided on the form.
In Section 1, what does it mean if I have to report a 'RECOUNT'?
A recount is necessary if your starting number of pending cases for the month is different from the ending number you reported for the previous month. You must provide an explanation for this discrepancy on a separate sheet.
How do I calculate the 'TOTAL PROBATE PART CASES PENDING' at the end of the month?
The total pending cases is calculated by taking the cases pending at the start of the month, adding the total cases filed (Section 2), and subtracting the total cases disposed of (Section 3). This calculated total should match the sum of the aging history in Section 4.
What should I do if the total in Section 4 (Aging History) doesn't match my calculated pending cases?
The form includes a note to check your data if these numbers differ. You must reconcile your figures for cases pending at the start, new filings, and dispositions to ensure the final pending count is accurate before submitting.
What is the difference between the cases listed in Section I and Section VI?
Section I pertains to cases handled in the Superior Court, Chancery Division, Probate Part, which often involve more complex or contested matters. Section VI covers more routine probate matters handled directly by the Surrogate's Court, such as probating wills and general administration.
What does 'SITF' stand for in Sections 5 and 7?
SITF stands for the Surrogate's Intermingled Trust Fund. These sections are for reporting activities related to applications, hearings, and withdrawals from this specific fund.
Who needs to sign the report before submission?
The report must be signed by the Surrogate or their designee. It also requires the name of the person who prepared it and the name of the reviewing official (AJ, TCA, or ATCA).
Can I use an AI tool to help me fill out this form?
Yes, services like Instafill.ai use AI to accurately auto-fill form fields, which can save time and reduce errors when completing repetitive monthly reports.
How can I fill out this form online if I only have a PDF copy?
You can use a service like Instafill.ai to upload the PDF. It will convert the document into an interactive, fillable form that you can complete, save, and print online.
The PDF version of this form I have is not fillable. What can I do?
If you have a non-fillable or 'flat' PDF, tools like Instafill.ai can convert it into an interactive, fillable form. This allows you to type your information directly into the fields instead of printing and filling it out by hand.
What is a 'Rule 1:13 Dismissal' listed under dispositions in Section 3?
A Rule 1:13 Dismissal refers to the dismissal of a case for lack of prosecution under New Jersey Court Rule 1:13-7. This typically happens when no action has been taken in a case for a specified period.
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