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Yes! You can use AI to fill out Form I-9, Employment Eligibility Verification (08/01/23) - Duplicate

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Form I-9, Employment Eligibility Verification (08/01/23) - Duplicate, page 1
Complex · 69/100Form Complexity Index

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What this form asks for

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Form I-9, Employment Eligibility Verification, is a mandatory form for employers to verify the identity and employment authorization of their employees. It is crucial for ensuring that all employees are legally allowed to work in the U.S.
Fillable fields130
Pages4
Sections31
Tables and lists3
Questions that depend on earlier answers13
Form Complexity IndexComplex, 69/100

The AI checks your answers before you download

15 checks built for this form, so a wrong date or a missing answer is caught before anyone else sees it.

Section 1 Completion on First Day

Ensures that Section 1 of the Employment Eligibility Verification (Form I-9) is completed by the employee on their first day of employment. This includes verification of the employee's legal name, address, date of birth, and attestation of citizenship or immigration status. The Social Security number field is also checked for completion if the employer participates in E-Verify.

Original Document Verification

Confirms that the employee presents original, acceptable, and unexpired documentation within three business days of starting employment to establish identity and employment authorization. The software checks for either one document from List A or a combination of documents from List B and List C.

Section 2 Employer Completion

Verifies that the employer completes Section 2 within three business days of the employee's start date. This includes examining the documents presented and recording the document title, issuing authority, document number, and expiration date, if applicable.

Preparer/Translator Certification

Checks if the Preparer and/or Translator Certification section is completed when a preparer or translator assists the employee. It ensures that all required fields are filled out in this section.

Reverification and Rehire Documentation

Ensures that for rehires or reverification, Supplement B is used and properly attached to the employee's Form I-9. It checks for the completion of this supplement when applicable.

Form Retention Period Compliance

Confirms that the employer retains completed forms for three years after the date of hire or one year after employment ends, whichever is later. The software does not perform the retention but reminds the user of this requirement.

And 9 more checks
  • Prohibition of Form Mailing
  • E-Verify Social Security Number Requirement
  • Employer Certification Signature
  • Handbook and I-9 Central Guidance Review
  • Social Security Number Voluntariness
  • Document Expiration Date Recording
  • Section 3 Reverification
  • Document Photocopying
  • Anti-Discrimination Notice

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How to Fill Out Form I-9 Online for Free in 2026

What the AI walks you through.

  1. Visit instafill.ai site and select Form I-9.
  2. Enter employee's personal information.
  3. Select citizenship or immigration status.
  4. Employer reviews and verifies documents.
  5. Sign and date the form electronically.
  6. Check for accuracy and submit form.

Common Mistakes in Completing Form I-9

The ones the AI is built to catch.

Incomplete Section 1 by Employee
Employees often forget to complete Section 1 on their first day of employment, which is crucial for verifying their eligibility to work. To avoid this mistake, employers should remind new hires to provide their legal name, address, date of birth, and citizenship or immigration status. Additionally, ensure they understand that providing their Social Security number is voluntary unless the employer participates in E-Verify.
Late Document Presentation
A common error is when employees fail to present acceptable and unexpired documentation within three business days of starting employment. Employers should clearly communicate the importance of this deadline and the types of documents that are acceptable, which can be found in List A, or a combination of List B and List C documents.
Employer's Delay in Section 2 Completion
Employers sometimes miss completing Section 2 within the required three business days of the employee's start date. To prevent this, employers should prioritize the examination of the documents presented and record the necessary information promptly. It's important to note the document title, issuing authority, number, and expiration date, if applicable.
Omitting Preparer/Translator Section
When a preparer or translator is used, their certification is often overlooked. It is essential to ensure that any individual who assists with the form completes the Preparer and/or Translator Certification to maintain compliance with the verification process.
Incorrect Handling of Rehires/Reverification
Employers sometimes mishandle the process for rehires or reverification. Remember to use Supplement B, Reverification and Rehire, and attach it to the employee's original Form I-9. This step is crucial for maintaining accurate and updated records.
Improper Form Retention
A frequent oversight is the improper retention of completed forms. Employers must retain forms for three years after the date of hire or one year after employment ends, whichever is later. Establishing a consistent record-keeping system can help avoid this mistake.
Mailing Forms to USCIS or ICE
Employers sometimes mistakenly mail the completed forms to USCIS or ICE. It is important to remember that these forms should not be mailed but instead kept available for inspection by authorized government officials.
Neglecting E-Verify Requirements
If participating in E-Verify, employers must ensure the employee's Social Security number is provided in Section 1, and they should only accept List B documents with a photograph. Training staff on E-Verify requirements can help prevent this error.
Unsigned Certification in Sections 2 and 3
Employers or their authorized representatives occasionally forget to sign and date the certification in Sections 2 and 3. This attestation is a legal requirement, confirming the examination of documents and the employee's authorization to work in the U.S.
Not Utilizing Available Resources
Employers often overlook the resources available to them, such as the Handbook for Employers (M-274) and USCIS' I-9 Central website. These resources provide valuable guidance on completing Form I-9 and can greatly reduce the likelihood of errors.

Frequently Asked Questions About Form I-9

 

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Yes. You pay $0 today. Cancel before Nov 19 and you are never charged. Keep it, and it is $19.99 a month for 5 fills of your Form I-9.
Can I fill other forms too?
This plan is for your Form I-9: your own AI agent fills it as often as 5 times a month. To fill other forms and upload your own, choose a Professional plan from your account.
How do I cancel?
From your account, in two clicks, any time. No email, no call.
How does the AI fill out Form I-9?
You answer a few questions in plain words, or upload your resume. The AI reads what you give it and puts each answer into the right field of Form I-9, on every page, in seconds. It checks the answers against the form's own rules, and you review and change anything before you download, print or sign.
What happens to my information?
It is encrypted in transit and at rest, and it is never used to train AI.
How complex is Form I-9 to fill out?
Form I-9 has a Form Complexity Index of 69 out of 100, in the complex tier: 130 fillable fields across 4 pages. Instafill.ai's AI fills it in under a minute, with every field there for you to review before you download.
What is Form I-9 used for?
Form I-9, Employment Eligibility Verification, is used by employers to verify the identity and employment authorization of individuals hired for employment in the United States.
When must an employee complete Section 1 of Form I-9?
Employees must complete and sign Section 1 of Form I-9 no later than the first day of employment, but not before accepting a job offer.
What documents are acceptable for Form I-9 verification?
Employees may present one selection from List A (which establishes both identity and employment authorization) or a combination of one selection from List B (which establishes identity) and one selection from List C (which establishes employment authorization).
By when must employers complete Section 2 of Form I-9?
Employers or their authorized representative must complete and sign Section 2 within three business days after the employee's first day of employment.
Can employers specify which documents employees must present for verification?
No, employers cannot specify which documents employees must present. Employees can choose which acceptable documentation to present from the Lists of Acceptable Documents.
What is the anti-discrimination notice on Form I-9?
The anti-discrimination notice states that treating employees differently based on citizenship, immigration status, or national origin in relation to Form I-9 may be illegal.
What should be done if a preparer and/or translator assists an employee in completing Section 1?
If a preparer and/or translator assists an employee in completing Section 1, that person must complete the Preparer and/or Translator Certification on Page 3 of Form I-9.
What is the purpose of Supplement B, Reverification and Rehire?
Supplement B is used for reverification of employment authorization when an employee's documentation expires, for rehiring an employee within three years of the date the original Form I-9 was completed, or for documenting a legal name change.
What happens if an employee's documentation contains an expiration date?
All documents containing an expiration date must be unexpired when presented for Form I-9 verification, unless the issuing authority has extended the document's validity.
What is the expiration date of the current edition of Form I-9?
The current edition of Form I-9 expires on July 31, 2026.
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