Yes! You can use AI to fill out St. Paul’s Hospital Application for Employment (職位申請表) – SPHF-HRD-035
SPHF-HRD-035 is a confidential job application form for St. Paulās Hospital (Hong Kong) that standardizes the information Human Resources needs to assess a candidateās suitability for a specific position and department. It captures identity and contact details, academic and professional credentials (with certificate copies), chronological work history, remuneration expectations, referees, and key declarations (e.g., prior employment with the hospital and criminal conviction status). Completing it accurately is important because the information is used for selection decisions and may affect employment outcomes if false or material information is withheld. Today, this form can be filled out quickly and accurately using AI-powered services like Instafill.ai, which can also convert non-fillable PDF versions into interactive fillable forms.
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Form specifications
| Form name: | St. Paul’s Hospital Application for Employment (職位申請表) – SPHF-HRD-035 |
| Number of pages: | 2 |
| Language: | English |
| Categories: | healthcare forms, hospital forms, employment forms, St. Paul's Hospital forms, job application forms |
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Follow these steps to fill out your SPHF-HRD-035 form online using Instafill.ai:
- 1 Go to Instafill.ai and upload the SPHF-HRD-035 form (or select it from the form library) to start an AI-guided fill session.
- 2 Enter the position details (Position Applied and Department) and review any applicant notes/instructions shown in the form.
- 3 Complete Personal Particulars: English and Chinese name, HKID/passport number, date of birth, phone, email, and correspondence address.
- 4 Fill in Academic Attainment entries in chronological order (dates, institution, FT/PT, qualification) and upload/attach copies of academic certificates as required.
- 5 Add Professional Qualifications (year, issuing authority, qualification) and upload/attach supporting certificates or licenses.
- 6 Enter Work Experience in chronological order (employment dates, organization, position, FT/PT, reason for leaving), then provide additional information, vacancy source, expected salary, and availability date.
- 7 Provide referees’ details, complete the declarations (previous employment at SPH and criminal conviction), e-sign the form, set the signature date, and export/submit the completed package with attachments to Human Resources as instructed.
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Frequently Asked Questions About Form SPHF-HRD-035
This is St. Paulās Hospitalās Application for Employment form used to collect your personal details, education, qualifications, work experience, and declarations so HR can assess your suitability for the position you applied for.
Anyone applying for a job at St. Paulās Hospital (and potentially its subsidiaries/associate companies) should complete this form, even if you have already submitted a CV.
Mail the completed form with required document copies to: Human Resources Department, St. Paulās Hospital, 2 Eastern Hospital Road, Causeway Bay, Hong Kong (é¦ęøÆé
é¼ē£ę±é¢é2ččäæē„æé«é¢äŗŗåč³ęŗéØę¶).
You should attach copies of your academic certificates and professional qualification certificates as requested in the Academic Attainment and Professional Qualifications sections.
The form is bilingual and asks for both English and Chinese names; complete all items in block letters (clear print). Use the same spelling as your official documents for identification fields.
Enter the exact job title you are applying for and the department/unit (e.g., Nursing, Radiology, Administration). If youāre applying for multiple roles, you may need separate forms or clearly specify details in an attachment.
List your studies in chronological order and enter the start month/year and end month/year. If you are still attending, you can leave the āToā fields blank or write āPresent,ā and note the expected completion if helpful.
List each certification/license, the issuing authority, and the year obtained (e.g., nursing registration, specialty certificates). Attach copies of the relevant certificates as the form requests.
Enter roles in chronological order with dates (MM/YY), employer, position, FT/PT, and reason for leaving. If you need more space, add a separate sheet and attach it to the application.
FT means full-time and PT means part-time. Use āFTā or āPTā consistently for each study program and job role.
Enter your expected salary amount in HK$ and the earliest date you can start work. If you are flexible, you can note a range or add clarification in āOther Additional Informationā (if allowed by your situation).
Provide two referees who can comment on your work or academic performance (commonly a supervisor/manager or academic tutor). Include their name, organization, position, relationship to you, and contact number.
Check āYesā under the declaration and fill in the previous position and the from/to dates. If you were never employed there, check āNoā and leave the prior employment details blank.
You must truthfully indicate whether you have been convicted of a criminal offence in a court of law. A āYesā does not necessarily mean automatic rejection, but providing false information can lead to dismissal even after hiring.
Yesātools like Instafill.ai can use AI to auto-fill form fields accurately from your information and save time. If the PDF is flat/non-fillable, Instafill.ai can convert it into an interactive fillable form and then help you complete it online.
Compliance SPHF-HRD-035
Validation Checks by Instafill.ai
1
Position Applied and Department are present and not placeholder text
Validates that both the Job Title (Position Applied) and Department fields are completed with meaningful values (not blank, not 'N/A', not generic text like 'see CV'). This is important because routing and eligibility screening depend on the exact position and department. If validation fails, the submission should be rejected or returned to the applicant to complete these fields before processing.
2
English name fields contain valid characters and are not swapped
Checks that Surname (English) and Given Name(s) (English) are populated and contain only expected characters (letters, spaces, hyphens, apostrophes) and do not include numbers or symbols. Also flags likely swaps (e.g., surname field containing multiple given names while given-name field contains a single family name) using simple heuristics. If validation fails, the system should prompt the applicant to correct the name fields to match official documents to avoid payroll/ID mismatches.
3
Chinese name format validation (if provided)
Validates that Name in Chinese, when entered, contains Chinese characters and is not entered in English/romanization. This helps ensure the field is usable for local HR records and identity matching. If validation fails, the system should request correction or allow the applicant to leave it blank if not applicable, depending on policy.
4
HKID / Passport number format and exclusivity check
Validates that the HKID/Passport field matches an acceptable pattern: HKID typically like 'A123456(7)' (with optional parentheses) or a passport number pattern (alphanumeric, length constraints). It should also prevent obviously invalid values (too short, all zeros, or containing disallowed characters). If validation fails, the submission should be blocked because identity verification and background checks rely on a valid identifier.
5
Date of Birth is a valid date and indicates plausible age
Ensures Date of Birth is a real calendar date in the required dd/mm/yyyy format and is not in the future. Adds a plausibility rule (e.g., applicant age between 14 and 80) to catch data entry errors like wrong year. If validation fails, the system should request correction because DOB is used for identity checks and employment eligibility.
6
Daytime contact number format and reachability constraints
Checks that the Daytime Contact No. contains only digits plus optional leading '+' and separators, and meets minimum/maximum length rules (e.g., 8 digits for HK local numbers, or 8ā15 digits internationally). This is important to ensure HR can contact the applicant for interviews and clarifications. If validation fails, the system should prompt for a corrected phone number and prevent submission if phone is required.
7
Email address format validation and normalization
Validates that the E-mail Address follows standard email syntax (local@domain), has a valid domain structure, and does not contain spaces or invalid characters. Optionally normalizes case and trims whitespace to reduce bounce risk. If validation fails, the applicant should be asked to correct the email because it is the primary channel for recruitment communications.
8
Correspondence address completeness check
Ensures the Correspondence Address is not empty and contains sufficient detail (e.g., at least a minimum character count and multiple components such as street/building and city/region). This matters for sending written offers, contract documents, or verification letters. If validation fails, the system should request a more complete address or require structured address fields if available.
9
Academic attainment rows: date component validity and allowed 'Present' usage
Validates that each Academic Attainment row uses valid months (01ā12) and valid years (two- or four-digit per system rules), and that 'Present' is only allowed in the 'To' fields (not 'From'). It also checks that if any field in a row is filled, the institution and qualification fields are also provided to make the entry meaningful. If validation fails, the system should highlight the specific row and require correction to maintain consistent education history.
10
Academic attainment chronology and non-overlap consistency
Checks that within each Academic Attainment row, the 'From' date is not after the 'To' date (unless 'To' is blank/Present), and that the overall list is in chronological order as requested by the form. Optionally flags overlapping study periods that are likely accidental (while allowing legitimate overlaps if explicitly confirmed). If validation fails, the system should request reordering or date correction to avoid misinterpretation during screening.
11
FT/PT field validation for education and work entries
Validates that FT/PT fields accept only allowed values (e.g., 'FT', 'PT', 'Full-time', 'Part-time') and rejects ambiguous entries. This is important for assessing workload and experience equivalency. If validation fails, the system should prompt the applicant to select a valid option from a controlled list.
12
Professional qualifications: year range and issuer/qualification completeness
Ensures each Professional Qualification row has a valid year (not in the future and not unreasonably old, e.g., earlier than 1900) and that Issuing Authority and Qualification title are present when a row is used. This prevents incomplete credentials that cannot be verified. If validation fails, the system should require missing details or remove the partial row before submission.
13
Work experience rows: date validity, ordering, and required fields per used row
Validates that work experience months are 01ā12 (or 'Present' only in 'To' fields where allowed), years are valid, and 'From' is not after 'To'. For any row with dates entered, Organization/Company and Position must be present, and Reason for Leaving should be required when an end date is provided. If validation fails, the system should block submission or request row-level corrections to ensure the employment history is interpretable.
14
Expected salary is numeric HK$ and within reasonable bounds
Checks that Expected Salary is a numeric value (no currency symbols beyond optional 'HK$' prefix, no text like 'negotiable' unless explicitly allowed) and falls within configured bounds (e.g., >0 and below a high ceiling to catch extra zeros). This is important for compensation screening and budgeting. If validation fails, the system should request a corrected numeric amount or provide an allowed 'Negotiable' option if policy permits.
15
Date of availability format and logical relation to signature date
Validates Date of Availability is a real date in dd/mm/yyyy format and is not unreasonably far in the past. Also checks it is on/after the Signature Date (or at least not earlier than the application signing date) unless the applicant indicates immediate availability. If validation fails, the system should prompt for correction because start-date planning depends on accurate availability.
16
Vacancy source selection consistency (Online Recruitment/Others require specification)
Ensures at least one 'How did you learn of this vacancy?' checkbox is selected, and if 'Online Recruitment' is selected then the site name/URL is provided; if 'Others' is selected then the 'specify source' field is provided. This is important for recruitment channel tracking and compliance reporting. If validation fails, the system should request the missing selection or required details before accepting the form.
17
Declaration fields: mutually exclusive Yes/No selections and conditional details
Validates that for 'Previously employed by St. Paulās Hospital' exactly one of Yes/No is selected, and if Yes is selected then Position and From/To dates are completed with valid dates. Also validates that for the criminal conviction declaration exactly one of 'have' or 'have not' is selected (including preventing both English/Chinese duplicates being checked inconsistently). If validation fails, the system should block submission because these declarations affect eligibility checks and downstream HR actions.
18
Signature and signature date presence and date validity
Ensures the Signature field is present (typed name, digital signature, or captured signature per system design) and the Signature Date is a valid dd/mm/yyyy date not in the future. This is important because the declaration statements require applicant attestation and may be legally relied upon. If validation fails, the system should not accept the application as complete and should request the missing/invalid attestation.
Common Mistakes in Completing SPHF-HRD-035
Applicants often write a generic role (e.g., āNurseā) or the wrong unit instead of the exact āPosition Appliedā and āDepartmentā shown on the advertisement. This can cause HR to route the application to the wrong hiring team or treat it as incomplete/unclear, delaying screening. Copy the job title and department exactly as posted (including specialty/grade if stated). AI-powered tools like Instafill.ai can standardize titles and reduce mismatches by validating against the source text you provide.
Because the form separates Surname and Given Name(s), applicants sometimes enter their full name in one box or reverse the order (especially if they normally write āChan Tai Manā without commas). This can lead to identity mismatches with HKID/passport, reference checks, and later onboarding records. Enter the family name exactly as on your official document in the Surname field and all forenames in Given Name(s). Instafill.ai can map names into the correct fields and flag likely reversals.
A common error is omitting brackets/check digit for HKID, adding spaces, or entering an expired/incorrect passport number. Since HKID/Passport No. is a key identifier, mistakes can trigger follow-ups, slow verification, or cause the application to be rejected as unverifiable. Copy the number exactly as printed on the document (including any parentheses/check digit) and avoid extra characters. Instafill.ai can validate common HKID/passport patterns and formatting before submission.
Applicants frequently use mm/dd/yyyy (US format), write only month/year, or mix numeric and text dates across sections. This can create ambiguity about age eligibility, employment timelines, and start date, leading to HR clarification requests. Use the formās stated format dd/mm/yyyy consistently for Date of Birth, Date of Availability, and Signature Date. Instafill.ai can auto-format dates correctly and warn when a date looks swapped (e.g., 12/31/2025).
The academic and work history tables show MM and YY, but applicants often enter YYYY in some rows and YY in others, or write month names (e.g., āSepā) where two-digit months are expected. Inconsistent formatting makes timelines harder to read and can cause data entry errors when HR transcribes the information. Pick one approach that matches the form (typically two-digit month and two-digit year) and apply it consistently across all rows. Instafill.ai can normalize month/year formats across the entire form.
Despite the instruction āin chronological order,ā many applicants list the most recent first or mix entries, especially when copying from a CV. This can confuse reviewers, create apparent gaps, and slow down screening. Follow the formās intended order (confirm whether it expects earliest-to-latest or vice versa by the layout) and keep dates sequential without overlaps. Instafill.ai can reorder entries or prompt you when the sequence appears inconsistent.
Applicants often skip the FT/PT column or write ambiguous terms like āregular,ā āintern,ā or ātempā without indicating full-time/part-time. This reduces clarity about workload and eligibility (some roles require full-time experience or full-time study). Enter āFTā or āPTā (or clearly āFull-time/Part-timeā) for every academic and work entry, and add internship/contract details in notes if needed. Instafill.ai can enforce allowed values and prevent blanks in required mode fields.
The form explicitly requests copies of academic/professional certificates and includes a photo area, but applicants frequently forget to attach documents or assume a CV is enough. Missing documents can delay verification or result in the application being treated as incomplete. Prepare a checklist: certificate copies for each listed qualification, professional credentials, and a photo if required by the process. Instafill.ai can remind you of required attachments and generate a submission checklist aligned to the fields you completed.
Applicants sometimes write a range (ā20ā25kā), add non-HKD currency, or fail to clarify whether the figure is monthly or annual. This can cause misalignment with the hospitalās pay structure and trigger back-and-forth questions. Enter a clear numeric amount in HK$ and, if the form doesnāt specify monthly/annual, add a short note in āOther Additional Informationā (e.g., āHK$28,000 per monthā). Instafill.ai can format currency consistently and flag ranges or ambiguous entries.
A frequent issue is listing referees but omitting phone numbers, providing outdated numbers, or naming someone who hasnāt agreed to be contacted. This can stall reference checks and reflect poorly on professionalism. Provide full referee details (name, organization, position, relationship, and a reachable contact number with country/area code) and confirm consent in advance. Instafill.ai can validate phone number formats and prompt for missing referee fields.
Applicants often forget to tick either Yes or No for prior employment at St. Paulās Hospital and criminal conviction status, or they sign but forget the date (or vice versa). An incomplete declaration can make the submission invalid or require resubmission, delaying consideration. Ensure exactly one option is selected for each declaration item, and complete both signature and signature date in dd/mm/yyyy format. Instafill.ai can detect unticked mutually exclusive options and prevent submission until signature/date fields are complete.
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