Yes! You can use AI to fill out ICPC 100B, Interstate Compact on the Placement of Children Report on Child’s Placement Status

Users often confuse the 'TO' (Receiving State/Agency) and 'FROM' (Sending State/Agency) fields at the top of the form. This typically happens when the person filling out the form misunderstands the direction of communication, thinking 'FROM' means their own name rather than the originating agency. This error can cause the report to be misrouted or rejected, leading to significant processing delays and failure to properly log the child's placement status. To avoid this, always confirm that 'FROM' identifies the agency in the state that placed the child and 'TO' identifies the agency in the state where the child is currently located.

In Section II, filers must report either an 'Initial Placement' or a 'Placement Change,' but not both. A frequent mistake is to either leave the section entirely blank or check both boxes simultaneously, creating confusion about the report's purpose. This ambiguity forces the receiving agency to seek clarification, delaying updates to the child's official record. To prevent this, ensure you select only one of the two options and fill in the corresponding date to clearly define the event being reported.

Section III contains several termination reasons, such as 'Adoption Finalized' or 'Legal Custody Returned to Parent(s)', that require an accompanying legal document. A critical error is checking the 'Court Order Attached' box without including the document, or vice-versa. This omission renders the termination legally incomplete and will cause the receiving state to reject the form until the proper documentation is provided, delaying case closure. Always double-check that any box indicating an attachment is checked and that the corresponding document is included with the submission.

When selecting 'Legal Custody Given to Relative' or 'Legal Custody Given to Other' in Section III, it is mandatory to fill out the name and relationship of the new custodian. Filers often check the main box but leave these crucial detail fields blank, assuming the information is known elsewhere. Without this information, the receiving state cannot verify the identity of the new legal guardian, which halts the termination process. To prevent this, treat the 'Name' and 'Relationship' fields as required whenever you select a custody change option.

Although the form instructs users to 'please type,' it is often printed and filled out by hand, resulting in illegible entries for names, addresses, and dates. Unclear handwriting can lead to critical data entry errors, such as misspelling a child's name or recording an incorrect address, which has serious consequences for tracking and services. To prevent this, always type directly into the form. If you only have a non-fillable PDF, AI-powered tools like Instafill.ai can convert it into a fillable version to ensure all entries are clear and legible.

The form requires multiple dates (Birthdate, Placement Date, Termination Date) but does not specify a required format like MM/DD/YYYY. Users may enter dates in various ways (e.g., 'Jan 5, 2023' or '5/1/23'), which can be ambiguous and lead to data entry errors or legal confusion about when events officially occurred. To avoid this, consistently use the full MM/DD/YYYY format and double-check all dates for accuracy. Using a form-filling tool like Instafill.ai can help by automatically standardizing date formats across the document.

A form submitted without the required signatures and dates in Section IV is invalid. This often happens when the form is passed between the person supplying the information and the Compact Administrator, and one party forgets to sign or date their entry. An unsigned form cannot be processed and will be rejected, delaying critical updates to the child's case. Always perform a final review to ensure both the 'Person/Agency' and 'Compact Administrator' signature and date fields are complete before submission.

The form header explicitly states 'One form per child.' In cases involving siblings placed together, caseworkers sometimes mistakenly try to list all children on a single form to save time. This is incorrect and will lead to the form's immediate rejection, as each child requires a separate, individual ICPC record for legal and tracking purposes. A new, distinct form must be completed for each child involved in an interstate placement, even if they share the same case number and placement resource.

In Section III, the 'Other (Specify)' option is intended for unique termination situations not covered by the standard checkboxes. A common mistake is to use this field for a reason that is already listed, such as writing 'Child emancipated' instead of checking the 'Child Reached Majority/Legally Emancipated' box. This creates unnecessary work for the reviewer and can lead to misclassification of the termination reason. Before using 'Other,' carefully review all available checkboxes to ensure a more specific option does not already apply.

In Section I, the 'Name of Resource' field is meant for the placement provider, such as a foster parent's name or a group home's name. Filers sometimes mistakenly re-enter the biological parent's name or leave it blank if the placement is with a relative. This creates ambiguity about where the child is actually living. It is crucial to enter the full, correct name of the person or facility at the placement address to ensure accurate records for the child's location and care.