Stamp Signatures
Places a captured signature onto a form at a spot you choose, and carries it onto every copy of that form that gets filled afterwards.
Overview
Signing is where an otherwise automated document run falls back to paper. Everything up to that point happens on screen: the forms are filled, the exhibits are attached, the package is assembled. Then somebody prints it, signs it with a pen, scans it back at whatever resolution the office copier is set to, and re-uploads a fatter, blurrier version of the file they just made.
The repetition is what makes that expensive. A signature is not new information — it is the same mark, from the same person, on the same form, job after job. Capturing it once and having it come out on every copy of that form is the difference between a signing step and a signing chore.
The signature is captured once — drawn in the browser or uploaded as an image of a handwritten one — and placed on the form by dragging a box where it belongs. It is fitted inside that box at its own proportions and saved with the form, and every copy of that form filled from then on comes out already signed. The unsigned form is kept as it was, so the signature can be moved, replaced or removed later and the clean form is always recoverable.
What It Does
| Capability | What it means for you |
|---|---|
| You choose the spot | Drag a box on the page where the signature belongs, or drop a default box and nudge it into position with the keyboard |
| Fitted, not stretched | The signature is sized to fit inside the box you drew, at its own proportions, and centred in it |
| Placed once, reused | The placement is saved with the form, so every copy of that form filled afterwards comes out already signed |
| Movable afterwards | A saved signature can be dragged, resized, swapped for a new capture, or removed |
| Original kept clean | The unsigned form is never overwritten, and removing the signature gives it back |
| Stays with your copy | Signing a shared form first makes a copy owned by your workspace, and a further copy taken from a signed form is stripped of the signature |
When This Runs
Nothing chooses this step. It runs when a person places a signature on a form, from that form's own view: capture the signature, draw the box, confirm. Cancelling at any point before the confirmation writes nothing.
After that it stops being a step and becomes a property of the form. Filling reads the signed version of a form whenever there is one, so the signature is already on the page before any field values are written onto it.
Two things clear a saved signature: removing it, and rebuilding the form's fields.
Inputs and Outputs
Takes: the form, the captured signature image, and the page and rectangle to put it on.
Returns: the signed form. The unsigned original is left alone — the signed version is composed from it afresh every time a signature is added, moved, replaced or removed.
Nothing on the page is re-rendered. The signature is drawn onto the page as it stands, so a scanned background keeps its original resolution.
Example
A workspace uses the same report form on every job, and the same person signs it every time.
She opens the form, draws her signature on the canvas once, and drags a box onto the signature line on the last page. It is fitted inside that box and saved with the form.
Every job after that is filled against the signed form, so the report comes out of the fill already signed. Nobody prints it and nobody scans it.
When her signature block changes, she swaps the saved one for a new capture in place, and the next fill picks up the new one.
Across a month of reports, that is a month of printing and scanning that never happened.
Limits
- This is a placed signature image, not a certificate-based digital signature. It carries no cryptographic identity binding and no tamper-evident seal. Recipients who specifically require a PKI digital signature — some court systems and government portals do — need that, and this is not it.
- It is not a signing ceremony. There is no identity verification, no consent capture, no audit trail of who placed the signature or when. Where a workflow needs evidence of intent from a third party, that belongs to a dedicated e-signature process, not to a stamping step.
- Where it goes is a human decision. Nothing examines the form and works out where a signature belongs. Someone draws the box; if the box is in the wrong place, so is the signature, until someone moves it.
- One signature per placement. Each placement puts one image at one rectangle on one page of one form. Several signatures can sit on the same form, each placed separately, but there is no single action that signs a set of forms or every signature line on one form.
- Image quality carries through. A phone photo of a signature on a grey page places as a grey rectangle. A clean, high-contrast capture places well. The image goes down as given, not repainted.
- Rebuilding a form's fields clears its signatures. If the field layout is regenerated, saved signatures are dropped and have to be placed again.
- No verification of what was signed. The signature goes where it is told to go. Nothing reads the document and decides whether the content is correct — that is still a human's job, and it is the reason the review step exists.
FAQ
Is a stamped signature legally binding?
In most US contexts, electronic signatures are recognised under the ESIGN Act and UETA when there is clear intent to sign. That said, a placed signature image is not a certificate-based digital signature, and some documents — wills, certain court filings, some jurisdiction-specific instruments — still require a wet signature or a PKI signature. Check with counsel for your document type rather than assuming.
Can it sign every form in a package at once?
No. Each signature is placed on one form, at one spot, one at a time. What does carry is within a form: once a form has a saved signature, every copy of it that gets filled comes out signed, so the effort is once per form rather than once per job.
What happens if two different people need to sign?
Each person places their own signature. One form can carry several, added independently, and each one can be moved, replaced or removed on its own. Nobody's signature is placed on their behalf.
What kind of signature image works best?
High contrast on a clean background — dark ink, white or transparent behind it. A photo taken of a signature on lined or grey paper will place with that background visible, because the image is positioned and scaled as given rather than repainted.
Can someone move or delete the signature after it is placed?
On the form it was placed on, yes: a saved signature can be dragged, resized, swapped for a new capture, or removed, and removing the last one gives back the clean unsigned form. Inside a PDF that has already gone out it is different — the signature is drawn into the page itself rather than attached as a note or a form field, so a reader cannot select it and drag it off.