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CAR forms, or California Association of REALTORS® forms, are the industry standard for real estate transactions throughout California. These documents are essential for maintaining legal compliance and ensuring that every party in a property deal—whether it is a sale, a lease, or an exchange—is protected by clearly defined terms. From mandatory disclosure forms to specialized notices like the Carbon Monoxide Detector Notice (CMD), these forms provide a structured framework that simplifies complex legal requirements and helps prevent future disputes.

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About CAR forms

These forms are typically used by real estate professionals, including agents and brokers, as well as individual homeowners and prospective buyers navigating the California market. Whether you are listing a residential property, managing a commercial lease, or finalizing a disclosure package, having access to the correct, up-to-date documentation is critical. Because California real estate law is rigorous, accurately completing forms such as transfer disclosure statements and agency relationship notices is a vital step in any successful closing.

Managing the paperwork for a property transaction can be a heavy administrative burden. Tools like Instafill.ai use AI to fill these forms in under 30 seconds, handling the data accurately and securely so you can focus on the closing rather than manual data entry.

Forms in This Category

Form Name Pages
1. Form 1099-K, Payment Card and Third Party Network Transactions 6
2. Form 2441, Child and Dependent Care Expenses 2
3. Form 4137, Social Security and Medicare Tax on Unreported Tip Income 2
4. 42 CFR Part 489 - Provider Agreements and Supplier Approval (Centers for Medicare & Medicaid Services) 1
5. Form 8919, Uncollected Social Security and Medicare Tax 2
6. Form 8959, Additional Medicare Tax 1
7. Alameda Alliance for Health Prior Authorization (PA) Request Form – Adult Palliative Care 5
8. Anthem Blue Cross Long-Term Care — Authorization Request Form 1
9. Application for Access to Health Care Records (Nepean Blue Mountains Local Health District) – NBMA-431 2
10. Application for Renewal or Duplicate of Alabama Driver License or ID card 2
11. Applied Behavioral Analysis (ABA) Prior Authorization Request Form (Coordinated Care) 2
12. Form AR-11, Alien's Change of Address Card 2
13. California Department of Social Services (CDSS) Community Care Licensing Child Care Forms Packet (LIC 9150, LIC 282, LIC 627, LIC 700, LIC 995A, CDPH 286, LIC 9227) 9
14. California Department of Social Services (CDSS) Community Care Licensing Division — Administrative Organization (LIC 309) 2
15. Carbon Monoxide Detector Notice (C.A.R. Form CMD, 4/12) 1
16. Carer Payment and Carer Allowance – Medical Report (SA431) for a child under 16 years 13
17. Form WH-380-E, Certification of Health Care Provider for Employee’s Serious Health Condition under the Family and Medical Leave Act 4
18. City of Carlinville Application for Employment (An Equal Opportunity Employer) 1
19. Form CMS-1763, Request for Termination of Medicare Coverage 2
20. Form CMS-4040, Request for Enrollment in Medicare Part B 3
21. Form CMS-460, Medicare Participation Agreement 3
22. CMS-855A, Medicare Enrollment Application for Institutional Providers 1
23. CMS-855B, Medicare Enrollment Application for Clinics/Group Practices and Other Suppliers 1
24. CMS-855I, Medicare Enrollment Application for Physicians and Non-Physician Practitioners 25
25. Form CMS-855O, Medicare Enrollment Application 11
26. CMS-855R, Medicare Enrollment Application: Reassignment of Medicare Benefits 1
27. CMS-855R, Medicare Enrollment Application: Reassignment of Medicare Benefits 1
28. Form CMS-40B, Application for Enrollment in Medicare Part B 4
29. DL 142, Request for Cancellation or Surrender of a Driver License or Identification Card (State of California Department of Motor Vehicles) 1
30. Form 1776, Physician’s Statement for Disabled License Plates or Placards 2
31. Form 2769 (Revised 08-2024), Application for Disabled Person Placard 2
32. Form 8919, Uncollected Social Security and Medicare Tax on Wages 1
33. Form CH-006: PA-BH-Res-PCS, Oregon Behavioral Health Support Program Plan of Care Authorization (Plan of Care Request for Behavioral Health Residential or Personal Care Services) 3
34. Form CMS-40B, Request for Enrollment in Medicare Part B (Medical Insurance) 3
35. Form CMS-460, Medicare Participating Physician or Supplier Agreement 1
36. Form CMS-460, Medicare Participating Physician or Supplier Agreement 1
37. Form CMS-588, Electronic Funds Transfer (EFT) Authorization Agreement for Accountable Care Organizations 1
38. Form CMS-855A, Medicare Enrollment Application for Institutional Providers 1
39. Form CMS-855I, Medicare Enrollment Application for Physicians and Non-Physician Practitioners 1
40. Form CMS-855I, Medicare Enrollment Application for Physicians and Non-Physician Practitioners 1
41. Form CMS-855I, Medicare Enrollment Application for Physicians and Non-Physician Practitioners 1
42. Form CMS-855I, Medicare Enrollment Application for Physicians and Non-Physician Practitioners 25
43. Form CMS-855O, Medicare Enrollment Application for Eligible Ordering, Certifying and Prescribing Physicians and Other Eligible Professionals 1
44. Form CMS-855R, Medicare Enrollment Application - Reassignment of Medicare Benefits 6
45. Form D1, Driver License, Permit or Identification Card Transaction Application 2
46. Form G-1450, Authorization for Credit Card Transactions 1
47. Form OCFS-6001, Child Care Provider, Staff, Volunteer and Household Member Information 2
48. Form T-3, Children with Special Health Care Needs (CSHCN) Services Program Application 9
49. Form T-3, Children with Special Health Care Needs (CSHCN) Services Program Application 9
50. Form W-10 (Rev. October 2020), Dependent Care Provider’s Identification and Certification 1
51. Health Assessment – Ontario Health atHome (Fixing Long-Term Care Act, 2021) (Form 4768-69E) 7
52. Health Assessment - Ontario Health atHome (Fixing Long-Term Care Act, 2021) — Form 4768-69E 7
53. Healthcare Professional Credentialing Application 20
54. Form I-131A, Application for Carrier Documentation 6
55. Form I-90, Application to Replace Permanent Resident Card 7
56. Form I-905, Application for Authorization to Issue Certification for Health Care Workers 3
57. John Hancock Independent Care Provider Service Reimbursement 2
58. L.A. Care Behavioral Health Treatment Applied Behavioral Analysis Authorization Request Form 1
59. Maryland Medical Care Program Provider Application 1
60. Medicaid Managed Care Applied Behavior Analysis — Authorization Request (Healthy Blue Louisiana, BLAPEC-1989-20) 4
61. Medicare Enrollment Application, Clinics/Group Practices and Certain Other Suppliers, CMS-855B 1
62. Medicare Enrollment Application - Enrollment for Eligible Ordering/Certifying Physicians and Other Eligible Professionals, Form CMS-855O 1
63. Medicare Enrollment Application for Durable Medical Equipment, Prosthetics, Orthotics, and Supplies (DMEPOS) Suppliers, CMS-855S 1
64. Medicare Enrollment Application for Durable Medical Equipment, Prosthetics, Orthotics, and Supplies (DMEPOS) Suppliers, Form CMS-855S 1
65. Medicare Enrollment Application - Medicare Diabetes Prevention Program (MDPP) Suppliers, Form CMS-20134 1
66. Medicare Enrolment Application (Australia) – Enrol in Medicare, Re-enrol/Extend Eligibility, Enrol a Newborn, and Register for My Health Record 17
67. Medicare Secondary Payer Employer Acknowledgement Form 5
68. DHS-6696-ENG, Minnesota Health Care Programs Application (MNsure/DHS) 13
69. Molina Healthcare Prior Authorization Request Form 2
70. Montana Healthcare Programs Provider Enrollment Application 1
71. Montana Healthcare Programs Provider Enrollment Application 1
72. Optum Rx / UnitedHealthcare Prior Authorization Request Form 1
73. Oscar Grievance and Appeal Form - Florida 4
74. Pennsylvania Application for Subsidized Child Care (CY 868) 12
75. Precertification request form: Advanced Radiology and Cardiology Services 1
76. Prior Authorization (PA) Request Form – Adult Palliative Care (Alameda Alliance for Health) 5
77. Form REG 195, Disabled Person Placard 3
78. Request for Transfer of Records (Adelaide Health Care) – AHC-0013-05-PS (Version 2) 1
79. Form DBQ, Scars/Disfigurement Disability Benefits 12
80. Form SS-5, Application for a Social Security Card 5
81. Form SS-5-FS, Application for a Social Security Card 5
82. Form SSA-44, Medicare Income-Related Monthly Adjustment Amount - Life-Changing Event 8
83. State of Illinois Department of Children and Family Services Medical Report on an Adult in a Child Care Facility (CFS 602) 2
84. State of Illinois Department of Human Services (IDHS) – Bureau of Child Care and Development Child Care Application (Form IL444-3455) 17
85. Termo de Responsabilidade (Term of Responsability) – Alojamento e Encargos de Subsistência (Visa Code Article 14(4)) 3
86. Texas Standard Prior Authorization Request Form for Health Care Services 2
87. UniCare Health Plan of West Virginia, Inc. Provider Application Form 1
88. UnitedHealthcare Prior Authorization Request Form 1
89. Form W-10, Dependent Care Provider’s Identification 1
90. Form WH-380-E, Certification of Health Care Provider 4
91. Form WH-380-F, Certification of Health Care Provider 4
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How to Choose the Right Form

This category features a diverse range of regulatory, disclosure, and application documents. While it includes essential California real estate notices, it also encompasses federal forms for healthcare, taxation, and identity management. Use the guide below to find the specific form for your current situation.

Real Estate & Property Disclosures

If you are involved in a California residential lease or sale, you will likely need specific disclosure notices to comply with state law.

  • Carbon Monoxide Detector Notice (C.A.R. Form CMD): Use this to document that a property meets state requirements for carbon monoxide alarms.
  • Disabled Person Placard (Form REG 195): Essential for property owners or tenants needing designated parking access through the California DMV.

Medicare & Social Security Administration

Managing federal benefits requires precise documentation, especially during major life transitions or enrollment periods.

  • Enrolling or Changing Coverage: Use Form CMS-40B to apply for Medicare Part B or Form CMS-1763 if you need to terminate coverage.
  • Income Adjustments: If a life-changing event has affected your income and you need to request a premium reduction, use Form SSA-44.
  • Identity Documents: Use Form SS-5 or Form SS-5-FS to apply for an original or replacement Social Security card.

Employment, Leave & Tax Compliance

These forms are critical for managing workplace rights under the Family and Medical Leave Act (FMLA) or filing annual tax returns.

  • Medical Certifications: Use Form WH-380-E for your own serious health condition or Form WH-380-F when taking leave to care for a family member.
  • Tax Credits & Unreported Income: Use Form 2441 to claim child and dependent care expenses, or Form 8919 if you were treated as an independent contractor but believe you should have been classified as an employee for Social Security tax purposes.

Immigration & Residency

For lawful permanent residents and non-citizens, maintaining current records with the USCIS is a legal requirement.

  • Form I-90: Use this to replace a lost, stolen, or damaged Permanent Resident Card (Green Card).
  • Form AR-11: Use this to report a change of address to the government within 10 days of moving.

Form Comparison

Form Primary Purpose Who Files It Key Requirement
Carbon Monoxide Detector Notice (C.A.R. Form CMD, 4/12) Discloses state requirements for installing carbon monoxide detectors in residential dwellings. California home sellers or landlords. A signed acknowledgment from the buyer or tenant.
Form REG 195, Disabled Person Placard Application for special parking privileges and disabled person license plates. Individuals with qualifying disabilities. Medical professional certification of the applicant's disability.
DL 142, Request for Cancellation or Surrender of a Driver License or Identification Card Formally requests the cancellation or surrender of a California driver license. License holders or authorized parents/guardians. Submission of the physical license or ID card if available.
California Department of Social Services (CDSS) Community Care Licensing Division — Administrative Organization (LIC 309) Documents the legal management and ownership structure of a care facility. Care facility applicants or licensees. Disclosure of all officers, directors, and 10% owners.
California Department of Social Services (CDSS) Community Care Licensing Child Care Forms Packet Consolidated group of forms for child care facility licensing and safety. Child care providers and parents. Immunization records, emergency contacts, and signed parent rights.
Form SSA-44, Medicare Income-Related Monthly Adjustment Amount - Life-Changing Event Requests a reduction in Medicare premiums due to decreased income. Medicare beneficiaries. Proof of a qualifying life-changing event like retirement or marriage.
Form I-90, Application to Replace Permanent Resident Card Requests a replacement for a lost, stolen, or damaged Green Card. Lawful permanent residents. Evidence of identity and current legal residency status.
Form SS-5, Application for a Social Security Card Used to apply for a new or replacement Social Security card. US citizens and legal residents. Original documents proving age, identity, and citizenship status.
Form 2441, Child and Dependent Care Expenses Calculates tax credits for expenses paid for dependent care. Taxpayers with qualifying dependents. Identification details and Tax ID of the care provider.
Form G-1450, Authorization for Credit Card Transactions Authorizes the payment of immigration filing fees via credit card. USCIS applicants or petitioners. Cardholder billing information and a valid physical signature.
Form 1099-K, Payment Card and Third Party Network Transactions Reports gross payment volume from credit cards and third-party apps. Payment settlement entities (e.g., PayPal, Stripe). Total dollar amount of reportable payment transactions.
Form AR-11, Alien's Change of Address Card Reports a change of residential address to immigration authorities. Non-US citizens residing in the United States. Submission within 10 days of moving to a new residence.

Tips for CAR forms

Ensure Full Disclosure of Property Conditions

California law requires sellers to disclose all known material facts about a property's condition using specific forms like the TDS. Failing to be thorough can lead to legal disputes after the sale, so always err on the side of over-disclosing potential issues.

Always Use the Most Recent Form Versions

Real estate regulations in California change frequently, and using an outdated CAR form can result in non-compliance or invalid contracts. Always check the revision date in the bottom corner of the document to ensure you are using the version currently approved for use.

Verify All Required Initials and Signatures

Many real estate disclosures and lease agreements require initials on every page to confirm the recipient has read the content. Missing a single initial can delay the close of escrow or cause a 'Notice to Perform' to be issued by the other party.

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AI-powered tools like Instafill.ai can complete these complex forms in under 30 seconds with high accuracy, significantly reducing the time spent on manual data entry. Your sensitive transaction data stays secure during the process, providing a safe and efficient way to handle multiple disclosures simultaneously.

Check Construction Dates for Lead Disclosures

For any residential property built before 1978, the Lead-Based Paint Disclosure (Form FLD) is a mandatory federal requirement. Ensure this addendum is signed and the required lead hazard pamphlet is delivered to the buyer or tenant to avoid heavy fines.

Distinguish Between Commercial and Residential Agreements

Be careful not to use residential forms for commercial transactions, as the legal protections and maintenance responsibilities differ greatly. Using the dedicated Commercial Lease Agreement (Form CL) ensures that specific business-related clauses, such as CPI adjustments, are properly addressed.

Organize Forms by Transaction and Date

Keep a digital folder for each property address and organize forms chronologically to maintain a clear audit trail. This practice makes it much easier to provide a complete disclosure package to potential buyers or to verify terms during a lease renewal.

Frequently Asked Questions

What are CAR forms and why are they used?

CAR forms are standardized legal documents created by the California Association of REALTORS® to facilitate real estate transactions. They are designed to ensure that buyers, sellers, and agents comply with California's complex real estate laws and disclosure requirements.

Who is typically required to fill out these real estate forms?

While licensed real estate brokers and agents use these forms to manage transactions, the actual data is often provided by home sellers, buyers, and landlords. Sellers specifically use these forms to provide mandatory disclosures about the condition of a property.

Can I fill out CAR forms using AI?

Yes, AI tools like Instafill.ai can fill out these forms in under 30 seconds. The AI accurately extracts data from your source documents, such as previous contracts or identification, and places it into the appropriate fields on the PDF.

How long does it take to fill these forms online?

Manually entering data into multi-page real estate disclosures can take a significant amount of time. Using an AI-powered platform like Instafill.ai allows you to complete the process in less than 30 seconds, ensuring high accuracy and consistency across multiple documents.

Where should I submit my completed CAR forms?

In most cases, completed forms are submitted to the escrow holder, the listing or selling broker, or the other party involved in the transaction. Unlike tax forms, these are generally not filed with a government agency but are kept as part of the official transaction record.

What is the purpose of the Carbon Monoxide Detector Notice (CMD)?

The CMD form is a specific disclosure used in California to notify parties about the legal requirement to have carbon monoxide detectors installed in residential dwellings. It serves as a record that the seller or landlord has informed the buyer or tenant of these safety obligations.

Are these forms legally binding once they are signed?

Yes, once signed by the authorized parties, CAR forms become legally binding contracts or official disclosures. Because they are drafted to meet state statutory requirements, they carry significant legal weight in protecting the interests of all parties involved.

Do I need a real estate license to access and use these forms?

Many specific CAR forms are proprietary and intended for use by members of the California Association of REALTORS®. However, many of the disclosure requirements they cover are mandatory for all sellers, who may work with their agents to complete the necessary paperwork.

When is the best time to prepare disclosure forms during a sale?

It is standard practice to prepare disclosure forms as soon as a property is listed or immediately after an offer is accepted. Providing these documents early in the process helps prevent delays in escrow and ensures the buyer is fully informed before contingencies are removed.

Are there different forms for residential and commercial transactions?

Yes, the forms are generally categorized by the type of property and the nature of the transaction. While many disclosure requirements overlap, commercial transactions often require specialized forms that address different zoning, environmental, and financial considerations.

Glossary

RPA (Residential Purchase Agreement)
The primary contract used in California real estate transactions to outline the purchase price, terms, and conditions of a home sale.
TDS (Transfer Disclosure Statement)
A legally required document where the seller discloses known material facts and physical defects about the property to the buyer.
Contingency
A specific condition in the contract that must be met, such as a successful home inspection or loan approval, before the sale can be finalized.
AVID (Agent Visual Inspection Disclosure)
A form used by real estate agents to document their required visual inspection of the accessible areas of a property.
Escrow
A neutral third-party process that holds funds and documents during the transaction until all contractual obligations are fulfilled by both parties.
SPQ (Seller Property Questionnaire)
A detailed disclosure form where the seller provides specific information about the property's history, including past repairs, insurance claims, and environmental hazards.
Liquidated Damages
A clause in the purchase agreement where the buyer and seller agree on a set amount of money the seller can keep if the buyer defaults on the contract.
Dual Agency
A relationship where the same real estate broker or agent represents both the buyer and the seller in the same transaction.