Children's Special Fund Request Completed Form Examples and Samples

Subject: Funding proposal for the Summer Youth BBQ. Hi Sarah, I'm just finalizing the paperwork for the upcoming youth outreach event we are planning for July 15, 2026. We are looking to host this at the Riverdale Community Park Pavilion, located at 442 Maple Avenue, Riverdale, NY 10471. As the lead organizer for the Riverdale Youth Alliance, I want to make sure we get the funding request submitted correctly. We are expecting about 35 volunteers from our local chapter to help manage the crowd and the games. We really need this special fund to cover the cost of the event, specifically for food, as we've calculated that we need to spend about $15 per person for the catering. I’ve spoken with Marcus Thorne from the city office, and he mentioned he is the point of contact for the agency. Our main office is located at 88 Industrial Way, Riverdale, NY 10471. If you need to reach the front desk, the work phone is 718-555-0199, though I'm usually reachable on my home line at 718-555-4022. We don't have a fax line currently, so just leave that blank. The check should be made out to 'Riverdale Youth Alliance' and mailed to our main office address. Regarding the participants, we have a list of 12 children from our foster care transition program. I've attached their names and CYCIS IDs separately, but for the purpose of this form, they are all identified as 'high-need youth participants' based on our outreach criteria. If you have any questions, my supervisor, Mrs. Eleanor Vance, has already reviewed the plan, and the regional administrator, Dr. Harrison Ford, is ready to sign off on the funding. Let's make sure the request amount of $2,500 is clear so we can finalize the booking.