Pre-Arrival Information Report (PAIR) Instructions
This form contains 147 fields organized into 35 sections. Below is a complete list of every field, its type, and what information is expected.
| Field Name | Type | Description |
|---|---|---|
| Alongside Location | ||
| Port | Text |
Please enter the name of the port where the vessel is alongside. Fill only if 'Alongside' is 'Yes'.
Depends on:
Alongside
|
| Country | Text |
Please enter the name of the country where the vessel is alongside. Fill only if 'Alongside' is 'Yes'.
Depends on:
Alongside
|
| Approved Security Plan | ||
| Yes | Radiobutton |
Check this box if the vessel has an approved security plan.
|
| No | Radiobutton |
Check this box if the vessel does not have an approved security plan.
|
| Arrival Information | ||
| Arrival Date | Date |
Enter the date of arrival.
|
| Arrival Time (UTC) | Time |
Enter the time of arrival in UTC.
|
| At Sea Information | ||
| Vessel Course | Number |
Please enter the vessel's course in degrees true. Fill only if 'At sea' is 'Yes'.
Depends on:
At sea
|
| Vessel Speed | Number |
Please enter the vessel's speed in knots. Fill only if 'At sea' is 'Yes'.
Depends on:
At sea
|
| Cargo Information | ||
| General Cargo Description and Amount | Text |
Please provide a general description of the cargo and its amount.
|
| Dangerous Goods Description | Text |
If applicable, please provide a description of any dangerous goods or devices on board.
|
| Completion Dates for Last 10 Declarations of Security | ||
| Date of Declaration of Security 1 | Date |
Enter the date of the most recent Declaration of Security. Fill only if 'This vessel has an approved security plan' is 'Yes'.
Depends on:
Yes
|
| Date of Declaration of Security 2 | Date |
Enter the date of the second most recent Declaration of Security. Fill only if 'This vessel has an approved security plan' is 'Yes'.
Depends on:
Yes
|
| Date of Declaration of Security 3 | Date |
Enter the date of the third most recent Declaration of Security. Fill only if 'This vessel has an approved security plan' is 'Yes'.
Depends on:
Yes
|
| Date of Declaration of Security 4 | Date |
Enter the date of the fourth most recent Declaration of Security. Fill only if 'This vessel has an approved security plan' is 'Yes'.
Depends on:
Yes
|
| Date of Declaration of Security 5 | Date |
Enter the date of the fifth most recent Declaration of Security. Fill only if 'This vessel has an approved security plan' is 'Yes'.
Depends on:
Yes
|
| Date of Declaration of Security 6 | Date |
Enter the date of the sixth most recent Declaration of Security. Fill only if 'This vessel has an approved security plan' is 'Yes'.
Depends on:
Yes
|
| Date of Declaration of Security 7 | Date |
Enter the date of the seventh most recent Declaration of Security. Fill only if 'This vessel has an approved security plan' is 'Yes'.
Depends on:
Yes
|
| Date of Declaration of Security 8 | Date |
Enter the date of the eighth most recent Declaration of Security. Fill only if 'This vessel has an approved security plan' is 'Yes'.
Depends on:
Yes
|
| Date of Declaration of Security 9 | Date |
Enter the date of the ninth most recent Declaration of Security. Fill only if 'This vessel has an approved security plan' is 'Yes'.
Depends on:
Yes
|
| Date of Declaration of Security 10 | Date |
Enter the date of the tenth most recent Declaration of Security. Fill only if 'This vessel has an approved security plan' is 'Yes'.
Depends on:
Yes
|
| Current Vessel Latitude | ||
| Current Latitude Degrees | Number |
Enter the degrees component of the vessel's current latitude.
|
| Current Latitude Minutes | Number |
Enter the minutes component of the vessel's current latitude.
|
| Current Latitude Seconds | Number |
Enter the seconds component of the vessel's current latitude.
|
| Current Latitude Direction | Combobox |
Enter the cardinal direction (e.g., N for North, S for South) for the vessel's current latitude.
S
N
|
| Current Vessel Longitude | ||
| Longitude Degrees | Text |
Enter the degrees component of the vessel's current longitude.
|
| Longitude Minutes | Text |
Enter the minutes component of the vessel's current longitude.
|
| Longitude Seconds | Text |
Enter the seconds component of the vessel's current longitude.
|
| Longitude Direction | Combobox |
Enter the directional component (e.g., E for East or W for West) of the vessel's current longitude.
W
E
|
| Current Vessel MARSEC Level | ||
| Level 1 | Radiobutton |
Check this box if the current vessel MARSEC level is Level 1. Fill only if 'This vessel has an approved security plan' is 'Yes'.
Depends on:
Yes
|
| Level 2 | Radiobutton |
Check this box if the current vessel MARSEC level is Level 2. Fill only if 'This vessel has an approved security plan' is 'Yes'.
Depends on:
Yes
|
| Level 3 | Radiobutton |
Check this box if the current vessel MARSEC level is Level 3. Fill only if 'This vessel has an approved security plan' is 'Yes'.
Depends on:
Yes
|
| Departure Date and Time | ||
| Departure Date | Date |
Please enter the date of departure.
|
| Departure Time (UTC) | Time |
Please enter the time of departure in UTC.
|
| Departure Information | ||
| Departure Date | Date |
Enter the date of departure.
|
| Departure Time (UTC) | Time |
Enter the time of departure in UTC.
|
| Eighth Marine Facility/Port Details | ||
| Terminal | Text |
Provide the name of the marine terminal.
|
| Berth | Text |
Provide the specific berth at the marine facility.
|
| Port | Text |
Provide the name of the port.
|
| Country | Text |
Provide the name of the country where the port is located.
|
| Arrival Date | Date |
Provide the date of arrival.
|
| Arrival Time (UTC) | Time |
Provide the time of arrival in UTC.
|
| Departure Date | Date |
Provide the date of departure.
|
| Departure Time (UTC) | Time |
Provide the time of departure in UTC.
|
| Fifth Marine Facility/Port Details | ||
| Terminal | Text |
Provide the name of the terminal for the fifth marine facility or port.
|
| Berth | Text |
Provide the berth number or name for the fifth marine facility or port.
|
| Port | Text |
Provide the name of the port for the fifth marine facility.
|
| Country | Text |
Provide the country where the fifth marine facility or port is located.
|
| Arrival Date | Date |
Provide the arrival date for the fifth marine facility.
|
| Arrival Time (UTC) | Time |
Provide the arrival time in UTC for the fifth marine facility.
|
| Departure Date | Date |
Provide the departure date from the fifth marine facility.
|
| Departure Time (UTC) | Time |
Provide the departure time in UTC from the fifth marine facility.
|
| Final Canadian POC Contact Person Details | ||
| Contact Person Name | Text |
Please provide the name of the contact person at the marine facility for the final Canadian Port of Call.
|
| Telephone Number | Text |
Please provide the 24-hour telephone number for the contact person at the marine facility for the final Canadian Port of Call. Fill only if 'Contact Person Name' is filled.
Depends on:
Contact Person Name
|
| Fax Number | Text |
Please provide the fax number for the contact person at the marine facility for the final Canadian Port of Call. Fill only if 'Contact Person Name' is filled.
Depends on:
Contact Person Name
|
| Final Canadian POC Details | ||
| Final Canadian Port of Call | Text |
Please enter the name of the final Canadian Port of Call, if applicable.
|
| Estimated Date of Arrival | Date |
Please enter the estimated date of arrival at the final Canadian Port of Call.
|
| Estimated Time of Arrival (UTC) | Time |
Please enter the estimated time of arrival at the final Canadian Port of Call in UTC.
|
| First Canadian POC Contact Person Details | ||
| Contact Person Name | Text |
Provide the full name of the contact person at the marine facility for the first Canadian Port Of Call.
|
| Contact Person Telephone Number | Text |
Provide the 24-hour telephone number for the contact person at the marine facility for the first Canadian Port Of Call. Fill only if 'Contact Person Name' is filled.
Depends on:
Contact Person Name
|
| Contact Person Fax Number | Text |
Provide the fax number for the contact person at the marine facility for the first Canadian Port Of Call. Fill only if 'Contact Person Name' is filled.
Depends on:
Contact Person Name
|
| First Canadian POC Details | ||
| Destination (First Canadian POC) | Text |
Provide the name of the first Canadian Point of Contact (POC) destination.
|
| Estimated Arrival Date (First Canadian POC) | Date |
Enter the estimated date of arrival at the first Canadian Point of Contact.
|
| Estimated Arrival Time (First Canadian POC) (UTC) | Time |
Enter the estimated time of arrival at the first Canadian Point of Contact in UTC.
|
| First Marine Facility/Port Details | ||
| Terminal | Text |
Enter the name of the marine terminal for the first port of call.
|
| Berth | Text |
Enter the specific berth number or name at the marine facility.
|
| Port Name | Text |
Enter the name of the port for the first port of call.
|
| Country | Text |
Enter the country where the marine facility/port is located.
|
| Arrival Date | Date |
Provide the date of arrival at the first marine facility/port.
|
| Arrival Time (UTC) | Time |
Provide the arrival time in UTC at the first marine facility/port.
|
| Departure Date | Date |
Provide the date of departure from the first marine facility/port.
|
| Departure Time (UTC) | Time |
Provide the departure time in UTC from the first marine facility/port.
|
| Fourth Marine Facility/Port Details | ||
| Fourth Marine Facility Terminal | Text |
Provide the name of the terminal for the fourth marine facility.
|
| Fourth Marine Facility Berth | Text |
Provide the berth number or name for the fourth marine facility.
|
| Fourth Marine Facility Port | Text |
Provide the name of the port for the fourth marine facility.
|
| Fourth Marine Facility Country | Text |
Provide the country where the fourth marine facility's port is located.
|
| Fourth Marine Facility Arrival Date | Date |
Provide the date of arrival at the fourth marine facility.
|
| Fourth Marine Facility Arrival Time (UTC) | Time |
Provide the time of arrival at the fourth marine facility in UTC.
|
| Master's Name | ||
| Master's Name | Text |
Provide the full name of the vessel's master.
|
| Ninth Marine Facility/Port Details | ||
| Terminal | Text |
Please enter the name of the marine terminal.
|
| Berth | Text |
Please enter the berth number or name at the marine facility.
|
| Port | Text |
Please enter the name of the port.
|
| Country | Text |
Please enter the country where the marine facility/port is located.
|
| Arrival Date | Date |
Please enter the date of arrival at the marine facility.
|
| Arrival Time (UTC) | Time |
Please enter the time of arrival at the marine facility in UTC.
|
| Departure Date | Date |
Please enter the date of departure from the marine facility.
|
| Departure Time (UTC) | Time |
Please enter the time of departure from the marine facility in UTC.
|
| Position / Arrival Details | ||
| Current Date | Date |
Please provide the current date.
|
| Current Time (UTC) | Time |
Please provide the current time in UTC.
|
| Primary Charterer Name | ||
| Primary Charterer Name | Text |
Please provide the name of the primary charterer, if applicable.
|
| Second Marine Facility/Port Details | ||
| Terminal | Text |
Please enter the name of the terminal for the second marine facility/port.
|
| Berth | Text |
Please enter the berth for the second marine facility/port.
|
| Port | Text |
Please enter the name of the port for the second marine facility/port.
|
| Country | Text |
Please enter the country where the second marine facility/port is located.
|
| Arrival Date | Date |
Please enter the arrival date at the second marine facility/port.
|
| Arrival Time (UTC) | Time |
Please enter the arrival time (UTC) at the second marine facility/port.
|
| Departure Date | Date |
Please enter the departure date from the second marine facility/port.
|
| Departure Time (UTC) | Time |
Please enter the departure time (UTC) from the second marine facility/port.
|
| Security Breach Details | ||
| Security Breach Details | Text |
Provide details of any security breach, incident, or threat that occurred at the last 10 Ports Of Call or while in transit between them. Fill only if 'This vessel has an approved security plan' is 'Yes'.
Depends on:
Yes
|
| Security or Communications Deficiencies | ||
| Security or Communications Deficiencies and Rectification | Text |
Provide details of any deficiencies found in security or communications systems and explain how these will be rectified. Fill only if 'This vessel has an approved security plan' is 'Yes'.
Depends on:
Yes
|
| Seventh Marine Facility/Port Details | ||
| Terminal | Text |
Please enter the name of the marine terminal.
|
| Berth | Text |
Please enter the specific berth number or name within the terminal.
|
| Port | Text |
Please enter the name of the port.
|
| Country | Text |
Please enter the country where the port is located.
|
| Arrival Date | Date |
Please enter the date of arrival at the facility/port.
|
| Arrival Time (UTC) | Time |
Please enter the time of arrival at the facility/port in UTC.
|
| Departure Date | Date |
Please enter the date of departure from the facility/port.
|
| Departure Time (UTC) | Time |
Please enter the time of departure from the facility/port in UTC.
|
| Ship Compliance Document Details | ||
| Document Number | Text |
Enter the ISSC/CVSC or ship compliance document number. Fill only if 'Yes' is 'Yes'.
Depends on:
Yes
|
| Document Issued By | Text |
Enter the name of the entity that issued the document. Fill only if 'Yes' is 'Yes'.
Depends on:
Yes
|
| Document Issue Date | Date |
Enter the date the document was issued. Fill only if 'Yes' is 'Yes'.
Depends on:
Yes
|
| Document Expiry Date | Date |
Enter the date the document will expire. Fill only if 'Yes' is 'Yes'.
Depends on:
Yes
|
| Sixth Marine Facility/Port Details | ||
| Terminal | Text |
Enter the name of the marine facility terminal.
|
| Berth | Text |
Enter the berth designation within the marine facility.
|
| Port | Text |
Enter the name of the port where the marine facility is located.
|
| Country | Text |
Enter the country where the marine facility is located.
|
| Arrival date | Date |
Enter the date of arrival at the marine facility.
|
| Arrival time (UTC) | Time |
Enter the time of arrival at the marine facility in UTC.
|
| Departure date | Date |
Enter the date of departure from the marine facility.
|
| Departure time (UTC) | Time |
Enter the time of departure from the marine facility in UTC.
|
| Tenth Marine Facility/Port Details | ||
| Tenth Terminal | Text |
Enter the name of the tenth marine terminal.
|
| Tenth Berth | Text |
Enter the berth number or name for the tenth marine facility.
|
| Tenth Port | Text |
Enter the name of the tenth marine port.
|
| Tenth Country | Text |
Enter the country where the tenth marine facility is located.
|
| Third Marine Facility/Port Details | ||
| Third Marine Facility Terminal | Text |
Enter the name of the terminal for the third marine facility.
|
| Third Marine Facility Berth | Text |
Enter the berth number or name for the third marine facility.
|
| Third Marine Facility Port | Text |
Enter the name of the port for the third marine facility.
|
| Third Marine Facility Country | Text |
Enter the country where the third marine facility port is located.
|
| Third Marine Facility Arrival Date | Date |
Enter the arrival date at the third marine facility.
|
| Third Marine Facility Arrival Time UTC | Time |
Enter the arrival time at the third marine facility in UTC.
|
| Third Marine Facility Departure Date | Date |
Enter the departure date from the third marine facility.
|
| Third Marine Facility Departure Time UTC | Time |
Enter the departure time from the third marine facility in UTC.
|
| Vessel Agent Details | ||
| Vessel Agent Name | Text |
Enter the name of the vessel agent if applicable.
|
| Vessel Agent Telephone Number | Text |
Enter the vessel agent's 24-hour telephone number. Fill only if 'Vessel Agent Name' is filled.
Depends on:
Vessel Agent Name
|
| Vessel Agent Email Address | Text |
Enter the optional email address of the vessel agent. Fill only if 'Vessel Agent Name' is filled.
Depends on:
Vessel Agent Name
|
| Vessel Agent Fax Number | Text |
Enter the fax number of the vessel agent. Fill only if 'Vessel Agent Name' is filled.
Depends on:
Vessel Agent Name
|
| Vessel Contact Information | ||
| Vessel E-mail | Text |
Provide the vessel's primary email address.
|
| Vessel Satellite or Cellular Number | Text |
Provide the vessel's satellite or cellular telephone number.
|
| Vessel Details | ||
| Vessel Name | Text |
Provide the official name of the vessel.
|
| Country of Registry | Text |
Enter the country where the vessel is officially registered.
|
| Registered Owner Name | Text |
Provide the full name of the registered owner of the vessel.
|
| Operator Name | Text |
Provide the full name of the vessel's operating company or individual operator.
|
| Classification Society Name | Text |
Enter the name of the classification society that certifies the vessel.
|
| International Radio Call Sign | Text |
Provide the vessel's unique International Radio Call Sign.
|
| IMO Number | Number |
Enter the vessel's International Maritime Organization (IMO) identification number.
|
| IMO Company or Registered Owner Number | Number |
Provide the IMO company number or the IMO registered owner number.
|
| Vessel Status | ||
| Alongside | Radiobutton |
Check this box if the vessel is currently alongside a port.
|
| At sea | Radiobutton |
Check this box if the vessel is currently at sea.
|