Preliminary Conduct Review Form Completed Form Examples and Samples

Internal Memo: Case #HR-2026-084. To: Personnel Records. From: Sarah Jenkins, HR Manager. Subject: Conduct Review Summary for Marcus Thorne. On February 14, 2026, Marcus Thorne, a Senior Logistics Coordinator in the Distribution Division, was subject to an initial review regarding two separate incidents. Violation 01: Unauthorized access to the secure server room on January 28, 2026. Violation 02: Failure to follow safety protocols during inventory transit on February 2, 2026. During my investigation, I interviewed the site supervisor, David Miller (Lead Safety Officer), who witnessed both events. I have determined that since this is the first time Marcus has faced disciplinary review, no prior Progressive Corrective Action (PCA) exists, justifying our direct move to this review. Marcus was informed of these findings on February 15, 2026. He declined to provide a formal written statement, and this refusal was witnessed by our neutral observer, Elena Rodriguez from Finance. Regarding contact preferences, Marcus requested that all future communications be sent to his personal email at [email protected], as he does not wish to be contacted by phone. I recommend a formal Conduct Review for both violations. This process was delayed by 3 days because we had to wait for the server room access logs to be exported by IT. My assessment is that these actions posed a significant risk to facility security and operational integrity, potentially compromising our shipping schedule for the quarter. I, Sarah Jenkins, have completed this assessment and authorized the initiation of the review process.