Form 296, MLS® Data Information Form - Freehold – Lease/Sub-Lease Completed Form Examples and Samples
Explore practical examples and samples of the Form 296, MLS® Data Information Form - Freehold – Lease/Sub-Lease. Learn how to accurately fill out your real estate leasing forms with our step-by-step guides and templates.
Example: Filling out Form 296, MLS® Data Information Form - Freehold – Lease/Sub-Lease
How this form was filled:
This example demonstrates how an AI can accurately extract real estate leasing details from a disorganized email narrative and populate the official Form 296. By interpreting natural language descriptions of the property, rental terms, and inclusions, our AI successfully maps unstructured data into the precise fields required by the MLS® Data Information Form.
Source document used: Landlord Listing Instruction Email
Hi Ilan, I am finally ready to list my property at 56 Annie Craig Dr, Unit 1411 (Postal Code M8V 0C8). Please make sure the MLS listing shows this as a 'For Lease' property. We are looking for a commencement date of May 1st, 2026, for a 12-month term. The monthly rent is set at $2,800. My landlord name is Shreya Shah. Please note that I am mandating a credit check, an employment letter, and a standard lease agreement for all applicants. The unit is currently vacant and ready for immediate possession. Regarding utilities and inclusions, please ensure the listing notes that heat, hydro, water, and central air conditioning are all included in the lease cost. I have also authorized one parking space in the underground garage to be included. The suite is a beautiful one-bedroom plus den apartment with an open concept layout, and I would like to highlight the clear view of the city skyline. I do not have an official survey on hand, but the approximate size is around 750 square feet. Please keep the unit strictly non-smoking. I am happy with your standard showing requirements—please just ensure agents use the lockbox and coordinate through the showing system. If you need anything else, let me know, but I think this covers the basics for the Form 296.
Information used to fill out the document:
- Address: 56 Annie Craig Dr, Unit 1411, M8V 0C8
- PropertyType: Freehold - Lease
- Landlord: Shreya Shah
- RentalTerms: $2,800/month, 12-month term, May 1, 2026 start
- Inclusions: Heat, Hydro, Water, Central Air, 1 Parking space
- Requirements: Credit check, Employment letter, Lease agreement, Non-smoking
- Possession: Immediate
What this filled form sample shows:
- Automatic mapping of descriptive text to specific form checkbox and input fields
- Normalization of date formats for MLS compliance
- Intelligent filtering of relevant lease criteria from conversational email text
- Mapping of amenity lists like 'Heat' and 'Hydro' to designated 'Included In Lease Cost' fields
Form specifications and details:
| FormName: | Form 296, MLS® Data Information Form - Freehold – Lease/Sub-Lease |
| TargetUsage: | Real Estate Leasing |
| InputSource: | Unstructured Email Narrative |
| KeyCapabilities: | Named Entity Recognition, Field Mapping, Data Normalization |
| Created: | May 19, 2026 04:34 PM |