Form W-9, Request for Taxpayer Identification Number and Certification Completed Form Examples and Samples

Hi Sarah, it was great speaking with you about the upcoming Q3 software architecture project. We are excited to have you join as an independent contractor. To get you set up in our payroll system, we need you to fill out the attached W-9. Since you are operating as a sole proprietor, you should list your name as Jonathan P. Miller. Please use your home office address at 4421 Oakwood Drive, Apartment 4B, Springfield, IL 62704 for all correspondence. For tax reporting purposes, you will need to provide your Social Security Number, which is 000-12-3456. I've also checked with our legal department, and they confirmed you should check the Individual/Sole Proprietor box on the form. My office hours are usually Tuesday through Thursday, but feel free to email me if you have any trouble opening the PDF. Once you sign and return it, we can release the initial deposit by the end of next week. Also, don't forget that we have the project kickoff meeting scheduled for January 12th, 2026, which you should have on your calendar already. Looking forward to a productive collaboration!