How a real estate brokerage fills TXR‑1801 commercial contracts in 10–15 minutes instead of 45–60
Panther Capital Group is a real estate brokerage and investment firm in Orlando, Florida, that handles commercial property deals throughout Texas and beyond. Every deal runs on Texas REALTORS® forms, starting with the 15-page TXR-1801 Commercial Contract – Improved Property. With Instafill.ai filling each deal's contract set from details entered once, a contract that took 45–60 minutes now takes 10–15.
At a glance
- Company Panther Capital Group
- Industry Real estate brokerage and investment
- Location Orlando, Florida
- Forms TXR-1801, TXR-1940 and TAR-1932, plus NDAs, LOIs and PSAs
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Results
10–15 min per TXR-1801 contract, down from 45–60
~70% less time on contracts each month
1 entry of each deal's details, reused across the set - Catalog forms TXR-1501 Buyer/Tenant Representation Agreement, TREC One to Four Family Residential Contract
- Form categories Real estate forms, Contract forms
The challenge
The firm completes 10–50 forms a month: TXR-1801 base contracts, Special Provisions Addenda (TXR-1940), Contract Amendments (TAR-1932), disclosures, NDAs, letters of intent and purchase and sale agreements. The same names, addresses, property details and closing dates had to be typed into every document of a deal.
The TXR-1801 alone has hundreds of fields, from financing and earnest money to title, survey and lease assignments. Typing them by hand led to party names that differed between related documents, transposed numbers in the price calculations, missed fields and dates that did not match across sections.
The solution
The Texas forms the firm used were flat PDFs, with no fields to type into. Instafill.ai turned the TXR-1801, TXR-1940 and TAR-1932 into fillable PDFs with flat-to-fillable conversion, finding every place to fill, its type (text, checkbox, radio button or multiline text) and the fields that depend on other fields.
The team now enters or selects the client, the property and the deal terms once, as reusable profiles. Instafill.ai fills the matching fields in every document of the set, so a name, an address or a closing date reads the same in the contract, the addendum and the amendment.
Staff review the filled documents instead of completing them from scratch, and a whole contract set is finished in one filling session instead of several.
The results
| By hand | With Instafill.ai | |
|---|---|---|
| A TXR-1801 contract | 45–60 minutes | 10–15 minutes |
| An addendum | 15–20 minutes | 3–5 minutes |
| A month at 30 forms | 25–35 hours | 7–10 hours |
| Data entry errors per set | 3–5 | Fewer than 1 |
At 10 forms a month the firm saves 8–12 hours, and at 50 forms 30–40 hours or more. That is about half of one full-time employee's time, now spent on clients, property sourcing and negotiating deals instead of paperwork.
The TXR-1801 Commercial Contract – Improved Property
The TXR-1801 is the Texas REALTORS® base contract for commercial property sales, and the foundation of most commercial deals in Texas. Its 15 pages cover the parties, the property and its legal description, the sales price, financing (third-party, assumption or seller financing), earnest money, the title policy and survey, UCC searches, the property's condition, the feasibility period, lease assignments and estoppel certificates, prorations and closing.
Terms the contract does not cover go in the Commercial Contract Special Provisions Addendum (TXR-1940). Changes after signing, such as a new price or a later closing or feasibility date, go in a Commercial Contract Amendment (TAR-1932). The forms are published by Texas REALTORS® for its members.
