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Construction compliance forms are the official documents that contractors, subcontractors, and project owners use to demonstrate adherence to federal, state, and local regulations governing construction projects. These forms cover a range of requirements — from wage and labor law compliance to safety standards and licensing — and are typically mandatory on publicly funded or federally assisted projects. Failing to submit them accurately and on time can result in penalties, contract disputes, or even debarment from future government work.
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About construction compliance forms
Anyone working on a federally funded construction project is likely familiar with at least some of these requirements. General contractors, subcontractors, payroll administrators, and compliance officers are among the most common users. A key example in this category is Form WH-347, the Davis-Bacon certified payroll form, which must be submitted weekly on covered federal projects to verify that workers are receiving the legally required prevailing wages and fringe benefits. These submissions are reviewed by contracting agencies to enforce labor protections, and errors or omissions can trigger audits or legal consequences.
Given that many of these forms involve detailed, repetitive data entry — employee names, hours worked, wage rates, deductions — accuracy is critical and the process can be time-consuming. Tools like Instafill.ai use AI to fill these forms in under 30 seconds, handling the data accurately and securely, which can be a meaningful time-saver for contractors managing multiple projects or large crews.
Forms in This Category
| Form Name | Pages | |
|---|---|---|
| 1. | Davis-Bacon and Related Acts Weekly Certified Payroll Form (Form WH-347) | 2 |
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How to Choose the Right Form
With only one form in this category, the decision is straightforward — but it's worth understanding exactly when and why you need it.
Federal Construction Projects: Form WH-347
The Davis-Bacon and Related Acts Weekly Certified Payroll Form (Form WH-347) is the go-to document for contractors and subcontractors working on federally funded or federally assisted construction projects.
You need this form if:
- Your project is covered by the Davis-Bacon and Related Acts (DBRA)
- You are a prime contractor or subcontractor on a federal or federally assisted construction contract
- Your contract clause requires weekly certified payroll submissions
- A federal or state agency is overseeing wage compliance on your jobsite
You may not need this form if:
- Your construction project is entirely privately funded with no federal assistance
- Your project falls below the federal contract threshold triggering DBRA requirements
- Your agency or contracting officer requires a different agency-specific payroll form
What This Form Covers
Form WH-347 captures weekly payroll data — employee names, hours worked, wage rates, fringe benefits, and deductions — alongside a signed Statement of Compliance. That statement is legally significant: willful falsification can result in civil or criminal penalties and potential debarment from future federal contracts.
Tips Before You Fill It Out
- Check your contract clauses to confirm DBRA coverage applies
- Verify the applicable prevailing wage determination for your project's location and trade classifications
- Use the Instafill.ai AI-powered tool to fill out WH-347 accurately and convert non-fillable PDF versions into interactive forms — reducing errors on a document with serious legal implications
If you're unsure whether your project is covered, consult your contracting officer or the U.S. Department of Labor's Wage and Hour Division before submitting.
Form Comparison
| Form | Purpose | Who Files It | When to Use |
|---|---|---|---|
| Davis-Bacon and Related Acts Weekly Certified Payroll Form (Form WH-347) | Report weekly payroll and certify prevailing wage compliance | Contractors and subcontractors on federal construction projects | Every week work is performed on covered federal or federally assisted projects |
Tips for construction compliance forms
Davis-Bacon regulations require certified payroll reports to be submitted weekly for each week workers are on the job site, even if no work was performed that week. Missing submissions — even for a single week — can trigger compliance reviews and put your contract at risk. Build a consistent weekly schedule to stay ahead of deadlines.
Each federal or federally assisted project has a specific wage determination attached to the contract that lists the minimum prevailing wages and fringe benefits for each trade classification. Always pull the correct wage determination for your project's location and type before filling out Form WH-347 — using outdated or incorrect rates is one of the most common and costly mistakes contractors make.
Misclassifying workers under the wrong trade or labor category is a frequent compliance error that can result in back-wage liability and debarment. Match each worker's actual duties to the correct classification listed in the wage determination, and when in doubt, contact the contracting agency for guidance before submitting.
Form WH-347 includes a Statement of Compliance that must be signed by an authorized company representative — it is not optional. This signature is a legal attestation that workers were paid correctly, and willful falsification can lead to criminal penalties. Make sure the right person reviews and signs every weekly submission.
Filling out Form WH-347 manually for multiple workers each week is time-consuming and error-prone. AI-powered tools like Instafill.ai can complete these forms in under 30 seconds with high accuracy, and your data stays secure throughout the process — a real time-saver for contractors managing multiple crews or projects simultaneously.
Contractors are required to maintain payroll records for a specified period after project completion, as agencies may request them for audit or investigation purposes. Organize your certified payroll submissions by project and week so you can retrieve any record quickly if compliance questions arise.
Prime contractors are responsible for ensuring that all subcontractors on a covered project also submit their own weekly certified payroll reports. Failing to collect and oversee subcontractor submissions can expose the prime contractor to liability. Establish a clear reporting chain with every subcontractor before work begins.
Some agencies still distribute Form WH-347 as a non-fillable PDF, which can make accurate data entry difficult and increase the chance of errors. Tools like Instafill.ai can convert these static PDFs into interactive fillable forms, making the process faster and reducing the risk of illegible or incomplete submissions.
Frequently Asked Questions
Construction compliance forms are official documents used to demonstrate that contractors, subcontractors, and project owners are meeting legal and regulatory requirements on construction projects. These can include wage reporting, worker classification, safety certifications, and other documentation required by federal, state, or local agencies. On federally funded projects, compliance forms like the Davis-Bacon certified payroll report (Form WH-347) are commonly required.
General contractors, subcontractors, and sometimes project owners working on federally funded or federally assisted construction projects are typically required to submit compliance forms. For Davis-Bacon covered projects, every contractor and subcontractor on the job site must submit weekly certified payroll reports. Requirements can vary depending on the type of project, funding source, and applicable laws.
The Davis-Bacon Act is a federal law that requires contractors on federally funded construction projects to pay workers at least the locally prevailing wages and fringe benefits for similar work. To enforce these wage protections, the law requires contractors to submit weekly certified payroll reports documenting what each worker was paid. These reports allow agencies to verify that workers are receiving the wages they are legally entitled to.
Certified payroll reports must be submitted on a weekly basis for each week in which work is performed on a covered project. Even if no work was performed in a given week, some agencies may still require a 'no work' statement. Reports are typically submitted to the contracting agency overseeing the project.
Completed certified payroll forms are generally submitted to the federal or state agency that awarded or is overseeing the construction contract, not directly to the Department of Labor. The specific submission method — whether paper, email, or an online portal — depends on the requirements of the contracting agency. Always confirm submission instructions with the agency before starting work.
Use of the official WH-347 template is optional under Davis-Bacon regulations, but contractors must still submit weekly payroll data and a signed Statement of Compliance that meets all regulatory requirements. Many contractors use WH-347 because it is already formatted to capture all required information. Some agencies may have their own preferred forms or electronic systems, so it is best to check with the contracting agency.
Willfully falsifying certified payroll records or the Statement of Compliance can result in serious consequences, including civil and criminal penalties under federal law. Contractors found to have violated Davis-Bacon wage requirements may also face debarment, meaning they are prohibited from bidding on future federally funded projects. Accurate and honest reporting is essential to avoid these outcomes.
Certified payroll forms generally require details such as the contractor's name and address, project name and number, the payroll period, and for each worker: their name, classification, hours worked each day, rates of pay, deductions, and net wages paid. A signed Statement of Compliance must also accompany each weekly submission. The goal is to provide enough detail for agencies to verify that prevailing wage requirements are being met.
Yes, AI-powered tools like Instafill.ai can fill out construction compliance forms such as Form WH-347 in under 30 seconds by accurately extracting and placing data from your source documents. This significantly reduces the time and risk of manual data entry errors. Instafill.ai can also convert non-fillable PDF versions of these forms into interactive, fillable formats.
Manually completing a certified payroll form can take anywhere from 15 minutes to over an hour depending on the number of workers and complexity of the project. Using AI-assisted tools like Instafill.ai, the process can be reduced to under 30 seconds, with data automatically extracted and accurately placed into the correct fields. This is especially valuable for contractors who must submit these forms every week for the duration of a project.
Yes, subcontractors working on Davis-Bacon covered projects are independently required to submit their own weekly certified payroll reports, just like the prime contractor. Each subcontractor must document the wages paid to their own workers and submit a signed Statement of Compliance. The prime contractor is generally responsible for ensuring that all subcontractors on the project are meeting these requirements.
Federal Davis-Bacon requirements apply to federally funded projects nationwide, but many states also have their own 'little Davis-Bacon' laws that extend prevailing wage requirements to state-funded construction projects. The specific forms, wage rates, and submission processes can vary by state and project type. It is important to check both federal and state requirements for any construction project you are working on.
Glossary
- Davis-Bacon and Related Acts (DBRA)
- A set of federal laws requiring contractors and subcontractors on federally funded or federally assisted construction projects to pay workers the locally prevailing wages and fringe benefits for the type of work performed.
- Prevailing Wage
- The minimum hourly wage rate and fringe benefits that must be paid to workers on covered federal construction projects, as determined by the U.S. Department of Labor for a specific trade and geographic area.
- Certified Payroll
- A weekly payroll report submitted by contractors on Davis-Bacon covered projects that documents each worker's hours, pay rate, deductions, and net wages, accompanied by a signed Statement of Compliance.
- Statement of Compliance
- A legally binding declaration signed by the contractor or subcontractor each week, affirming that workers were paid at least the applicable prevailing wages and fringe benefits required by law.
- Wage and Hour Division (WHD)
- The branch of the U.S. Department of Labor responsible for administering and enforcing federal labor laws related to wages, hours, and working conditions, including Davis-Bacon Act requirements.
- Fringe Benefits
- Non-wage compensation such as health insurance, pension contributions, vacation pay, or other benefits that count toward satisfying the prevailing wage requirement on covered construction projects.
- Debarment
- A penalty that prohibits a contractor or subcontractor found to have violated Davis-Bacon wage requirements from bidding on or participating in federally funded contracts for a specified period, typically three years.
- Covered Project
- A construction, alteration, or repair project that is funded in whole or in part by the federal government or a federal agency, making it subject to Davis-Bacon prevailing wage and certified payroll requirements.
- Work Classification
- The specific trade or job category (e.g., carpenter, electrician, laborer) assigned to each worker on a certified payroll, which determines the applicable prevailing wage rate that must be paid.