Fill out German payroll forms
with AI.

German payroll forms are official documents used to record, declare, and process employment-related information in Germany. They cover a range of purposes, from documenting employment relationships and wage details to supporting applications for work permits and residence titles. Employers, employees, and authorities such as the Bundesagentur für Arbeit (Federal Employment Agency) rely on these forms to ensure compliance with German labor and immigration law.

The EzB (Erklärung zum Beschäftigungsverhältnis) is an official German form completed by an employer to formally confirm that a specific job offer has been made to a foreign national and that the employment is intended to be carried out in Germany. It is typically required when a foreign worker is applying for a residence permit for employment purposes or a work authorization in connection with a Duldung (tolerated stay) or Gestattung (permission to remain). The form is submitted as part of the application process reviewed by the Bundesagentur für Arbeit.

The EzB form is required when a foreign national applies for a residence title or employment permit in Germany and needs to demonstrate that a concrete job offer exists. It is commonly needed at the start of the immigration or work authorization process, before employment begins. Employers should complete and submit the form in a timely manner to avoid delays in the permit approval process.

The completed EzB form is typically submitted to the relevant immigration authority (Ausländerbehörde) as part of the foreign worker's residence permit application, or directly to the Bundesagentur für Arbeit when employment authorization is being reviewed. The exact submission process may vary depending on the specific permit type and the federal state (Bundesland) where the employer is located. It is advisable to check with the local authority for precise submission requirements.

The EzB form asks employers to provide key employment details including the place of work, job title and description, required qualifications, working hours, salary or wages, and information about social insurance contributions. Accurate and complete information is essential, as incorrect or missing data can have legal consequences for both the employer and the prospective employee. All details should reflect the actual terms of the employment offer.

No — the EzB is specifically an employer declaration, meaning it must be completed and signed by the employer, not the foreign worker. The employer is confirming the existence and terms of a genuine job offer on behalf of their organization. The foreign worker typically submits the completed form as a supporting document with their own permit application.

Yes, providing false or incomplete information on the EzB can have serious legal consequences for the employer, including potential liability under German immigration and employment law. Since the form serves as a binding declaration, employers should ensure all stated employment conditions are accurate and reflect the actual agreement. It is recommended to consult an employment law specialist if there is any uncertainty about the information to be provided.

Yes, AI-powered tools like Instafill.ai can fill out forms such as the EzB in under 30 seconds by accurately extracting and placing data from source documents such as employment contracts or HR records. This is especially useful for the EzB, which requires precise employment details across multiple fields. Instafill.ai can also convert non-fillable PDF versions of the form into interactive, fillable documents, making the process faster and less error-prone.

Manually completing the EzB can take 10–20 minutes depending on how readily available the required employment information is. Using an AI tool like Instafill.ai, the form can be completed in under 30 seconds by automatically populating fields with data extracted from existing documents. This significantly reduces the administrative burden for HR departments and employers handling multiple applications.

The EzB form is an official German government document and is generally only available in German. Employers who are not fluent in German may need to work with a translator or HR professional familiar with German employment and immigration requirements to complete the form correctly. Some immigration consultants and legal advisors also offer assistance with completing German-language official forms.

If the employment conditions described in the EzB change significantly before or after the permit is granted — such as changes to salary, working hours, or job role — it may be necessary to submit an updated declaration or notify the relevant authority. Employers should be aware that the EzB represents a binding commitment, and material changes could affect the validity of the work authorization. Consulting the local Ausländerbehörde or Bundesagentur für Arbeit is recommended in such cases.

Employers should always use the most current version of the EzB form to ensure compliance with the latest requirements. The version currently available in this category is the February 2024 edition (02/2024). Using an outdated version of the form may result in it being rejected by the relevant authority, so it is important to verify that you are working with the latest release before submission.