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Labor declaration forms are official documents used to formally confirm employment relationships, particularly in the context of work permits, residence titles, and labor authority approvals. These forms serve as legally binding statements that provide immigration and labor authorities with standardized, verifiable information about a job offer — including the nature of the work, workplace location, qualifications required, working hours, compensation, and social insurance details. Accuracy is essential, as incomplete or incorrect entries can have serious legal consequences for both employers and employees.
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About labor declaration forms
These forms are most commonly needed by employers in Germany who are hiring foreign nationals and must document the employment relationship as part of a visa or residence permit application. A key example in this category is the EzB (Erklärung zum Beschäftigungsverhältnis), which employers submit to confirm a concrete job offer to a foreign worker and to provide the data required by the Bundesagentur für Arbeit for its review and approval. Such forms are typically required when applying for employment-based residence titles or work authorization under tolerated or permitted stay arrangements.
Because these forms involve precise legal and administrative data, filling them out carefully is critical. Tools like Instafill.ai use AI to complete these forms in under 30 seconds, handling the data accurately and securely — a practical time-saver for HR teams and employers navigating complex immigration paperwork.
Forms in This Category
| Form Name | Pages | |
|---|---|---|
| 1. | EzB – Erklärung zum Beschäftigungsverhältnis (02/2024) | 5 |
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How to Choose the Right Form
With only one form in this category, the choice is straightforward — but it's worth understanding exactly when and why you need it.
EzB – Erklärung zum Beschäftigungsverhältnis (02/2024)
This is the go-to form for employers in Germany who are hiring a foreign national and need to officially confirm the employment offer as part of a visa or residence permit application.
You need this form if:
- You are a German employer sponsoring a foreign worker's residence title for employment (*Aufenthaltstitel zum Zweck der Beschäftigung*)
- Your employee holds a Duldung (tolerated stay) or Gestattung (permission to remain during asylum proceedings) and requires a work permit approval
- The Bundesagentur für Arbeit (Federal Employment Agency) needs to review or approve the employment — the EzB provides all the required data for that check
What the form covers:
- Place of work and job description
- Required qualifications
- Working hours and salary
- Social insurance details
Who fills it out?
The employer completes and signs the EzB — not the employee. It serves as a binding declaration, so accuracy is critical. Incorrect or missing information can have legal consequences.
Tips before you start:
- Have the employment contract details ready (start date, salary, hours, job title)
- Confirm the employee's qualification level matches the role described
- Use a service like Instafill.ai to fill out the form accurately — especially useful if you're working with a non-interactive PDF version, which Instafill can convert into a fillable format with AI assistance
If you are unsure whether this form applies to your specific case, consult the relevant Ausländerbehörde (immigration authority) or the Bundesagentur für Arbeit for guidance.
Form Comparison
| Form | Purpose | Who Files It | When to Use |
|---|---|---|---|
| EzB – Erklärung zum Beschäftigungsverhältnis (02/2024) | Confirms job offer and employment details for foreign workers in Germany | Employer on behalf of foreign employee | When applying for work permit or residence title for employment |
Tips for labor declaration forms
Ensure that the job title, workplace address, working hours, and salary figures exactly match the actual employment contract. Even minor discrepancies between the EzB and the employment contract can lead to delays or rejections by the Bundesagentur für Arbeit. Always cross-reference both documents before submitting.
Labor declaration forms like the EzB are updated periodically — always confirm you are using the current version (e.g., 02/2024) before filling it out. Outdated versions may be rejected by authorities outright. Check the official source or Instafill.ai to ensure you have the correct edition.
Authorities use the EzB to verify that the foreign worker's qualifications match the offered position, so be specific about required and actual qualifications. Vague entries like 'skilled worker' without further detail can trigger additional review requests. Include recognized certificates or equivalent foreign qualifications where applicable.
The social security and insurance sections of labor declaration forms are frequently left incomplete or filled in incorrectly, which can cause processing delays. Make sure to indicate the correct type of employment (full-time, part-time, mini-job) and the applicable social insurance branches. When in doubt, consult your payroll department before submitting.
AI-powered tools like Instafill.ai can complete the EzB and similar labor declaration forms in under 30 seconds with high accuracy, even converting non-fillable PDF versions into interactive forms. This is especially useful for HR departments or immigration consultants handling multiple cases at once. Your data stays secure throughout the process, so you can work efficiently without compromising confidentiality.
The EzB must be signed by an authorized representative of the employer — missing or unauthorized signatures are a common reason for rejection. Make sure the person signing has the legal authority to bind the company to the employment offer. If the company uses a stamp, include it alongside the signature as required.
The EzB is typically submitted as part of a broader residence permit or work authorization application, so ensure all details are consistent across every document in the package. Conflicting information between the EzB and the visa application form can raise red flags with immigration authorities. Prepare all supporting documents together before submission.
Both the employer and the employee should retain a copy of the completed and signed EzB for their own documentation. This is useful if authorities request clarification or if employment conditions need to be verified later. Store digital copies securely alongside the corresponding employment contract.
Frequently Asked Questions
A labor declaration form, known in Germany as the EzB (Erklärung zum Beschäftigungsverhältnis), is an official document in which an employer formally confirms that a specific job position has been offered to a foreign national and that the employment is intended to be carried out in Germany. It documents key employment details such as job location, duties, working hours, qualifications, wages, and social insurance information in a standardized format.
The labor declaration form (EzB) must be completed by the employer in Germany who is offering a job to a foreign national. It is required when the foreign worker is applying for a residence permit for employment purposes or needs a work authorization, such as in cases involving tolerated stay (Duldung) or asylum seekers with a permit to remain (Gestattung).
The EzB form is typically required when a foreign national applies for a residence title for the purpose of employment in Germany, or when a work permit needs to be issued or reviewed by the Bundesagentur für Arbeit (Federal Employment Agency). It is also used in cases where individuals with a Duldung or Gestattung status seek permission to take up employment.
The employer must provide detailed information about the employment relationship, including the place of work, the nature of the job activity, required qualifications, working hours, gross wages, and social insurance details. This standardized information is used by authorities to assess whether the employment meets legal requirements for a work permit or residence title.
The completed EzB form is generally submitted as part of the residence permit or work authorization application process, either to the relevant immigration authority (Ausländerbehörde) or used in connection with the review process by the Bundesagentur für Arbeit. The exact submission process may vary depending on the specific case and regional authority.
The Bundesagentur für Arbeit (Federal Employment Agency) uses the information provided in the EzB form to review and, where required, approve the employment of foreign nationals in Germany. This review process — known as Zustimmung — checks whether the employment conditions comply with applicable labor market regulations and whether the job offer is genuine.
Providing false or incomplete information on the EzB form can have serious legal consequences for the employer, including potential liability under immigration and labor law. Since the form is a binding declaration, employers should ensure all details are accurate and up to date before submission.
Yes, AI-powered tools like Instafill.ai can fill out labor declaration forms such as the EzB in under 30 seconds by accurately extracting and placing data from source documents. These tools can also convert non-fillable PDF versions of the form into interactive, fillable formats, making the process faster and reducing the risk of errors.
Manually filling out the EzB form can take anywhere from 15 to 30 minutes depending on how readily available the employment details are. Using AI tools like Instafill.ai, the form can be completed in under 30 seconds by automatically extracting relevant information from existing documents and populating the form fields accurately.
Yes, official forms like the EzB are issued with a version date — the current version is from February 2024 (02/2024). It is important to always use the most current version of the form, as outdated versions may not be accepted by immigration authorities or the Bundesagentur für Arbeit.
The labor declaration form (EzB) is filled out and signed by the employer, since it is the employer who is making the binding declaration about the job offer and the conditions of employment. The foreign worker typically includes the completed form as part of their residence permit or work authorization application.
The EzB form is specifically designed for cases involving foreign nationals who require a residence title or work permit to take up employment in Germany. It covers various employment scenarios but is particularly relevant for situations where immigration or labor market approval is needed, such as for non-EU nationals seeking to work legally in Germany.
Glossary
- EzB (Erklärung zum Beschäftigungsverhältnis)
- An official German form in which an employer formally declares that a specific job offer exists for a foreign worker in Germany. It is required when applying for a residence permit or work authorization and serves as the basis for review by the Federal Employment Agency.
- Bundesagentur für Arbeit (BA)
- Germany's Federal Employment Agency, which reviews labor declarations to assess whether a foreign worker's employment can be approved. Their approval (Zustimmung) is often a mandatory step before a work permit or residence title is granted.
- Aufenthaltstitel
- A residence permit issued in Germany that authorizes a foreign national to live and, depending on the type, work in the country. A labor declaration form like the EzB is typically submitted as part of the application for this permit.
- Beschäftigungserlaubnis
- A work authorization that allows a foreign national to take up employment in Germany, often required for individuals with a Duldung (tolerated stay) or Gestattung (asylum seeker permit). The EzB is commonly used to apply for or support this authorization.
- Duldung
- A temporary 'tolerated stay' status granted to individuals in Germany whose deportation has been suspended, though they have no formal right of residence. Holders may apply for a Beschäftigungserlaubnis under certain conditions, often requiring an EzB.
- Gestattung
- A temporary permit issued to asylum seekers in Germany while their asylum application is being processed. Under certain conditions, holders may be allowed to work, with the employer needing to submit a labor declaration.
- Zustimmung
- The formal approval granted by the Bundesagentur für Arbeit confirming that a foreign national may take up a specific job in Germany. The information provided in the EzB is used to determine whether this approval will be granted.
- Sozialversicherung
- Germany's social insurance system, covering health, pension, unemployment, and long-term care insurance. Employers must declare the applicable social insurance classification for the offered position on the labor declaration form.
- Tarifvertrag
- A collective bargaining agreement negotiated between employers and trade unions that sets minimum wages, working hours, and other employment conditions for a specific industry or sector. Labor declaration forms may ask whether the offered employment falls under such an agreement.