Yes! You can use AI to fill out Form A-0361-F0, Demande d’évaluation comparative des études effectuées hors du Québec

The form requires three separate, valid signatures in Section 6, but applicants often provide only one or use a non-compliant signature type. The instructions explicitly reject typed or digital signatures, only accepting handwritten ones (including those scanned or made with a stylus). Missing any of the three required signatures or using an invalid format will render the declaration incomplete and cause the entire application to be returned without processing. To avoid this, carefully review Section 6 and sign in all three designated places using a pen, stylus, or by scanning your handwritten signature.

Applicants frequently submit plain photocopies instead of the required 'copie certifiée conforme à l’original' (certified true copy of the original). This mistake stems from misunderstanding that the certification must be done by a recognized authority in the country that issued the document, not by the applicant themselves. Submitting non-certified or improperly certified documents will lead to the application being considered incomplete and returned. Always verify the list of recognized authorities on the Ministry's website and obtain proper certification before sending your documents.

The form requires that any document not in French or English be accompanied by a complete, original translation from a recognized translator. Common errors include submitting partial translations, forgetting to translate seals and stamps, or using an unaccredited translator. An incomplete or non-compliant translation will result in the rejection of the associated document, delaying the evaluation process. Ensure the entire document is translated and that the translator meets the Ministry's definition of 'traducteur reconnu'.

The application will be returned immediately if the payment is incorrect. The form clearly lists accepted payment methods (e.g., certified cheque, credit card via form A-0591-F0) and explicitly states that cash, personal cheques, and traveler's cheques are not accepted. This error often occurs when applicants overlook the specific instructions on page 3. To prevent this, double-check the current fees and accepted payment methods on the Ministry's website and ensure your payment is in Canadian currency and correctly addressed to the 'ministre des Finances du Québec'.

Applicants often have different names on their identity documents versus their academic records due to marriage or other legal changes. A common mistake is failing to include an official document (like a marriage certificate) that explains this discrepancy, as required in Section 2. This omission forces the Ministry to halt processing and request additional information, causing significant delays. Always compare the names on all your documents and include a certified copy and translation (if needed) of any legal name change document.

Despite multiple warnings that submitted documents will not be returned, some applicants send their original diplomas and transcripts. This is a critical and irreversible mistake, as these valuable original documents will be permanently kept by the Ministry. This often happens out of a misunderstanding of the 'certified copy' requirement or desperation. Always send certified copies as instructed and never your original, irreplaceable academic credentials.

The form clearly lists types of studies that are not evaluated, such as incomplete post-secondary programs, courses lasting less than a year, or professional qualification certificates. Applicants often submit these anyway, hoping for a favorable outcome. This results in a waste of time and non-refundable fees, as the Ministry will simply ignore these documents or return the application if they are the only ones submitted. Carefully read the 'Important' section on page 2 to ensure the studies you want evaluated are eligible.

In Section 4, the form asks applicants to declare their entire educational history since primary school, but only to provide supporting documents for the secondary and post-secondary studies they want evaluated. A frequent error is to only list the studies being submitted for evaluation, creating an incomplete history. This can lead to requests for clarification and processing delays. To avoid this, fill out your complete academic path as requested, even the parts for which you are not submitting documents.

When using Part 1 to have an institution send documents directly, applicants often fail to coordinate the timing correctly. The form states that these documents must be received by the Ministry *before* the applicant mails their own application package. Sending your application first can lead to it being returned without processing because it is deemed incomplete upon arrival. If using this option, confirm with your institution that the documents have been sent and allow sufficient time for their delivery before mailing your form.

Part 3 of the form is a mandatory checklist that must be filled out and included with the application package. Applicants sometimes treat it as a personal guide and forget to include it, or they check 'Yes' for a document they forgot to enclose. An application arriving without this completed checklist is considered incomplete and may be returned. Using an AI-powered tool like Instafill.ai can help by turning the PDF into a fillable form and ensuring all required sections, including the checklist, are flagged for completion before printing.