Yes! You can use AI to fill out Form OL 75, Auto Broker Log

Users frequently make typos when entering the 17-character alphanumeric VIN, such as swapping the letter 'O' for the number '0' or 'I' for '1'. This happens due to manual data entry from source documents under time pressure. An incorrect VIN can lead to major compliance issues, failed audits, and an inability to correctly track a vehicle's history, potentially resulting in fines. To avoid this, carefully double-check the VIN against the vehicle's title or registration, not a marketing sheet. AI-powered tools like Instafill.ai can help by validating the 17-character format and checksum digit, significantly reducing transcription errors.

The form requires two different dealer numbers: the auto broker's number at the top and the selling dealer's number in each log entry row. People often mistakenly enter their own broker number in the 'Selling Dealer Number' field. This error complicates transaction audits and makes it difficult to identify the other party in the sale. Always verify you are entering the correct dealer's number in the appropriate field by cross-referencing the brokering agreement and the selling dealer's records.

A common mistake is entering the vehicle sale date or delivery date instead of the 'Brokering Agreement Date'. The log specifically requires the date the legal agreement between the broker and the consumer was executed. This discrepancy can cause legal and compliance problems, as it misrepresents the timeline of the transaction. To prevent this, refer directly to the signed brokering agreement document and use the execution date listed there for each entry.

Filers often provide only the selling dealer's name, omitting the full address and dealer number required in each row. This usually occurs when the information is not readily available or the filer is in a hurry. Incomplete logs are a primary reason for failing an occupational licensing audit and can result in penalties. Ensure you collect and record the selling dealer's full business name, complete street address, and official dealer number for every single transaction.

Instead of full legal names, users may enter abbreviations, DBAs (Doing Business As), or informal names for the auto broker, selling dealer, or consumer (e.g., 'Bob's Cars' instead of 'Bob's Quality Automobiles, LLC'). Official logs require precise, legal names for accurate record-keeping and regulatory compliance. Using incorrect names can create ambiguity and issues during audits or legal disputes. Always use the full, official names as they appear on licenses, registration documents, and legal agreements.

The form's layout for the 'Selling Dealer' information changes between rows (e.g., some rows combine name, address, and number into one field, while others split them). This design flaw leads to users entering data inconsistently, such as putting the dealer number in an address line. This makes the log messy and difficult to parse for regulators. Pay close attention to the specific field labels for each row to ensure data is placed correctly, or use a smart form-filling tool that can parse and place data accurately despite inconsistent layouts.

Some users will skip a row in the log, leaving a blank line between two completed transaction entries. This can happen accidentally or in an attempt to visually separate entries. However, regulators expect a continuous, chronological log, and gaps can raise questions about missing records or tampering during an audit. Always fill out the log sequentially without skipping any rows to maintain the integrity of the record.

When the form is printed and filled out by hand, poor or rushed handwriting can make critical information like VINs, dealer numbers, and names unreadable. This is a frequent issue that renders the log useless for compliance purposes and can lead to automatic audit failures. To avoid this, either type directly into the fillable PDF before printing or write slowly and clearly in block letters. Tools like Instafill.ai can convert flat, non-fillable PDFs into digital forms, eliminating handwriting issues entirely.

The 'Consumer's Name' field is often filled with just a first name and last initial (e.g., 'Jane D.') instead of the full legal name. This happens when the filer is working from memory or an informal note. An incomplete name is insufficient for official records and can make it impossible to cross-reference the transaction with other legal documents. Always use the consumer's full name as it appears on their driver's license or the brokering agreement to ensure accurate and compliant record-keeping.