Yes! You can use AI to fill out Louisiana Secretary of State – Notice of Change of Registered Office and/or Change of Registered Agent (Domestic Limited Liability Company) (R.S. 12:1308) (Form SS983, Rev. 01/24)
The Louisiana Secretary of State Notice of Change of Registered Office and/or Change of Registered Agent (R.S. 12:1308) is an official filing used by an existing domestic Louisiana limited liability company to report changes to its registered office location, its registered agent(s), or both. It must be authorized and signed by a member or manager (depending on the LLC’s management structure), and any newly appointed registered agent(s) must sign an acceptance that is notarized. Keeping registered office and agent information current is important because it determines where legal notices and service of process are delivered. Today, this form can be filled out quickly and accurately using AI-powered services like Instafill.ai, which can also convert non-fillable PDF versions into interactive fillable forms.
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Form specifications
| Form name: | Louisiana Secretary of State – Notice of Change of Registered Office and/or Change of Registered Agent (Domestic Limited Liability Company) (R.S. 12:1308) (Form SS983, Rev. 01/24) |
| Number of pages: | 2 |
| Language: | English |
| Categories: | Louisiana SOS forms, Louisiana business forms, Secretary of State forms |
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How to Fill Out LA SOS SS983 Online for Free in 2026
Are you looking to fill out a LA SOS SS983 form online quickly and accurately? Instafill.ai offers the #1 AI-powered PDF filling software of 2026, allowing you to complete your LA SOS SS983 form in just 37 seconds or less.
Follow these steps to fill out your LA SOS SS983 form online using Instafill.ai:
- 1 Go to Instafill.ai and upload the Louisiana SOS SS983 form (or select it from the form library) to start an AI-guided fill session.
- 2 Enter transmittal information for the filing, including business name, filer/contact name, mailing address, daytime phone, fax (if any), and email address for correspondence.
- 3 Choose the requested processing level (Routine, Expedite $30/24-hour, or Priority Expedite $50/2–4 hour) and indicate payment method (check or money order enclosed, if applicable).
- 4 Provide the LLC’s exact legal name and complete the “Change of Location of Registered Office” section with the new registered office address, then add the member/manager signature and date.
- 5 Complete the “Change of Registered Agent(s)” section by listing the new registered agent name(s) and address(es), then add the authorizing member/manager signature and date.
- 6 Have the new registered agent(s) complete the Agent Affidavit/Acknowledgement of Acceptance, sign before a notary, and ensure the notary signature, date, printed/typed notary name, and notary number are included as required by Louisiana law.
- 7 Review the completed form for accuracy, attach the $25 filing fee (plus any expedite fee), and submit it to the Louisiana Secretary of State Commercial Division by the indicated mailing/fax/online method as applicable.
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Frequently Asked Questions About Form LA SOS SS983
This form is used by an existing Louisiana domestic limited liability company (LLC) to change the location of its registered office, change its registered agent(s), or both.
Any Louisiana domestic LLC that has moved its registered office address, changed its registered agent, or needs to update both must file this notice with the Louisiana Secretary of State.
The filing fee is $25. Payment should be made by check or money order payable to the “Secretary of State,” and you should not send cash.
Yes. You can request 24-hour expedited processing for an additional $30 or 2–4 hour priority expedited processing for an additional $50 by checking the appropriate box on the transmittal section.
Mail the filing to Louisiana Secretary of State, Commercial Division, P.O. Box 94125, Baton Rouge, LA 70804-9125. The office location is 8585 Archives Ave., Baton Rouge, LA 70809 if you need the physical address.
Enter the LLC’s full legal name exactly as it appears on official state records, including punctuation and suffixes like “LLC.” Mismatches can delay processing.
List the person who should receive the evidence of filing, along with their mailing address, daytime phone number, and email (if provided). This is the primary contact for correspondence about the filing.
The change must be signed by a manager if the LLC is manager-managed, or by at least one member if the LLC is member-managed. The form includes separate signature lines for the registered office change and the registered agent change.
Yes. The new registered agent(s) must sign the Agent Affidavit and Acknowledgement of Acceptance, and that signature must be sworn to and subscribed before a notary public.
Louisiana law requires the notary to print or type their name and include their notary number (or bar roll number) on the document. The notary must also sign and date the notarial act.
Provide the complete new registered office address, including street address (and suite/unit if applicable), city, state, and ZIP code. Make sure it is a Louisiana address suitable for official service of process.
In some cases, yes—an agent may change their address in Louisiana by signing a statement that includes the LLC name and the agent’s new address. If the registered office address changes in the same way, the statement may also include that change if the agent has notified the company in writing and the statement says so.
Complete both sections: the “Change of Location of Registered Office” section and the “Change of Registered Agent(s)” section, and ensure the correct member/manager signs each. The new agent must still complete the notarized acceptance.
Yes. AI tools can help reduce errors by extracting information from your business records and placing it into the correct fields; services like Instafill.ai can auto-fill form fields accurately and save time.
Upload the PDF to Instafill.ai, provide or connect your LLC details (company name, new registered office address, new agent info, and filer contact details), and let it auto-populate the fields for review before downloading. If the PDF is flat/non-fillable, Instafill.ai can convert it into an interactive fillable form so you can complete it cleanly and consistently.
Compliance LA SOS SS983
Validation Checks by Instafill.ai
1
Ensures exactly one service level is selected (Routine vs. Expedite vs. Priority Expedite)
Validate that the filer selects only one processing option: Routine, Expedite $30 (24-hour), or Priority Expedite $50 (2–4 hour). These options are mutually exclusive and drive both processing expectations and fee calculation. If more than one (or none) is selected, the submission should be flagged and returned for correction because the office cannot determine the requested service level.
2
Validates payment method selection and prohibits credit card data on the form
Check that a payment method indicator is present (e.g., 'Check or Money Order Enclosed') when the form is submitted outside an online payment flow, and scan free-text fields for credit card-like patterns (13–19 digits) to enforce the instruction not to include card information. This prevents security/compliance issues and ensures the filing can be processed without payment delays. If credit card data is detected or payment method is missing, reject or quarantine the submission and request resubmission without sensitive data.
3
Validates total fee consistency (base filing fee + optional expedite fee)
Confirm the filer acknowledges the required $25 filing fee and, if an expedite option is selected, that the correct additional fee is included ($30 or $50). This check ensures the remittance matches the requested service and avoids processing holds for underpayment or refund workflows for overpayment. If the calculated total does not match the indicated payment, the submission should be marked incomplete and routed for payment correction.
4
Business/LLC name completeness and legal-entity suffix validation
Verify that the 'Limited Liability Company Name' (and any 'Business Name' fields used for the filing) is present and includes an appropriate LLC designator (e.g., 'LLC' or 'L.L.C.') if required by state naming rules. The name must be the full legal name as it appears on formation/records, because mismatches can cause rejection or misindexing in the state registry. If missing or clearly not an LLC name (e.g., no designator), flag for correction before acceptance.
5
Cross-field consistency between Business Name, Filer Business Name, and LLC Name
Where multiple name fields are provided (Business Name, Filer Business Name, Limited Liability Company Name), validate that they are not conflicting and appear to refer to the same entity (allowing minor formatting differences like punctuation). This reduces the risk of filing a change against the wrong entity or creating record ambiguity. If names materially differ, require confirmation or supporting clarification before processing.
6
Mailing address completeness and structure validation (street/city/state/ZIP)
Ensure the transmittal mailing address includes a deliverable street or P.O. Box line, city, state, and ZIP code, and that address lines are not left blank when required. Evidence of filing is mailed to this address, so incomplete addresses cause returned mail and missed legal notices. If any required component is missing, the submission should be rejected as incomplete.
7
State field validation (two-letter US state/territory code) and Louisiana-specific checks
Validate that the 'State' value is a valid two-letter USPS abbreviation and, where the form requires Louisiana-specific compliance (e.g., registered office must be in Louisiana), enforce 'LA' for the registered office address. This ensures addresses are standardized and legally valid for a Louisiana registered office. If the state is invalid or the registered office is not in Louisiana, fail validation and request correction.
8
ZIP Code format validation (5-digit or ZIP+4) and state/ZIP consistency
Check that ZIP codes are in valid US formats (##### or #####-####) and optionally validate that the ZIP aligns with the provided state (and city when possible). Correct ZIP formatting is essential for mail delivery and for standardizing records. If the ZIP is malformed or inconsistent with the state, flag the record for correction.
9
Daytime phone number format and plausibility validation
Validate that the daytime phone number includes 10 digits (US NANP) with optional formatting characters and an optional extension, and reject clearly invalid values (e.g., too few digits, all zeros). A reachable phone number is important for resolving filing defects quickly. If invalid or missing, the submission should be marked incomplete and the filer prompted to provide a correct number.
10
Fax number format validation (optional but must be valid if provided)
If a fax number is entered, validate it follows a valid 10-digit NANP format and is not identical to placeholder values. This prevents storing unusable contact data and reduces failed communications. If the fax number is present but invalid, require correction or clear the field before acceptance.
11
Email address format validation and deliverability safeguards
Validate the email address using standard syntax rules ([email protected]), disallow spaces, and optionally block obviously invalid domains (e.g., missing TLD). Email is used for correspondence and evidence of filing, so invalid emails lead to missed notifications. If invalid or missing where required by the workflow, fail validation and request an updated email.
12
New registered office address completeness and Louisiana location requirement
Ensure the 'New Registered Office Address' includes street address (not just a city), city, state, and ZIP, and enforce that the state is Louisiana (LA) because the registered office must be in this state. This is a core statutory requirement and is necessary for service of process and official notices. If the address is incomplete or outside Louisiana, reject the filing as noncompliant.
13
New registered agent name and address completeness (no P.O. Box-only agent address if disallowed)
Validate that each new registered agent entry includes a full name and a complete Louisiana address (street, city, state, ZIP), and apply any rule that the agent address must be a physical location if required (i.e., not P.O. Box-only). Registered agent information is legally critical for service of process and must be precise. If the agent name/address is incomplete or noncompliant, the filing should be rejected or returned for correction.
14
Required signatures present for each requested change (office change and/or agent change)
If the filer is changing the registered office, require the 'Member/Manager Signature' and corresponding signature date; if changing the registered agent(s), require the 'Signature of Manager or Member' and corresponding date. These signatures evidence authorization by the LLC as required by the instructions and statute. If a change section is completed without the required signature/date, the submission must be treated as incomplete and not filed.
15
Signature date validations (format, not in the future, and logical ordering with notary date)
Validate that all date fields (signature dates and notary date) are in an accepted format (e.g., MM/DD/YYYY) and are not future-dated. Also check logical consistency: the notary date should not precede the registered agent’s acceptance signature date if the affidavit is signed in the notary’s presence. If dates are invalid or inconsistent, flag for correction because improper dating can invalidate the notarization or authorization.
16
Notary compliance: notary signature, printed/typed name, and notary/bar roll number required
Enforce Louisiana’s requirement that the notary’s name be printed or typed and that a notary number (or bar roll number, if applicable) is provided along with the notary signature and notary date. Proper notarial completion is required for the registered agent acceptance affidavit to be legally effective. If any notary element is missing, the affidavit portion fails validation and the filing should be rejected until properly notarized.
Common Mistakes in Completing LA SOS SS983
People often type a shortened “doing business as” name, omit punctuation, or forget the entity suffix (e.g., “LLC”), even though the form requires the name exactly as it appears in official documents. This can cause the Secretary of State to reject the filing or apply it to the wrong entity, delaying processing. Always copy the legal name from the most recent SOS record or formation documents, including commas, periods, and “LLC.” AI-powered tools like Instafill.ai can help by pulling the exact legal name from your saved business profile and formatting it consistently.
This packet contains multiple name fields that sound similar, so filers sometimes put the contact’s business name in the LLC name field (or vice versa). The consequence is mismatched records: the transmittal may route correctly, but the actual change filing may be rejected or recorded under incorrect information. Treat the “Limited Liability Company Name” as the entity being updated, and the “Name of person filing” as the contact who receives evidence of filing. Instafill.ai can map each field to the correct source (entity name vs. filer/contact) to prevent cross-field mix-ups.
Filers sometimes check both Routine and Expedite options, or forget to check any box, because the service section is separated from the filing fee language. This can lead to incorrect fee totals, processing delays, or the filing being held for clarification. Choose exactly one: Routine, Expedite ($30, 24-hour), or Priority Expedite ($50, 2–4 hour). Instafill.ai can validate that only one service level is selected and flag conflicting selections before submission.
A common error is paying only the expedite fee and forgetting the base $25 filing fee, or enclosing a check without indicating the payment method box. This results in rejection or a request for additional payment, delaying the effective change of registered office/agent. Confirm the total: $25 filing fee plus any expedite fee selected, and make the remittance payable to “Secretary of State” (and do not send cash). Instafill.ai can calculate the correct total based on selected options and prompt you to include the required fee components.
Because many filings allow card payments elsewhere, people sometimes write card numbers on the transmittal despite the explicit warning not to. This creates security risk and can cause the office to disregard the payment information, leaving the filing unpaid and unprocessed. Do not write any credit card details on this form; use geauxBIZ profile payment storage if applicable or submit check/money order as instructed. Instafill.ai can detect and block entry patterns that look like card numbers to help prevent accidental disclosure.
Filers often omit suite/unit numbers, mix P.O. Box and street address across the wrong lines, or forget city/state/ZIP, especially when copying from email signatures. The consequence is returned mail or missed evidence of filing, which can create compliance issues if you can’t prove the change was accepted. Enter a complete deliverable address (street + unit, or P.O. Box) and ensure city, state, and ZIP are consistent. Instafill.ai can standardize address formatting and validate ZIP/city/state combinations to reduce undeliverable mail.
People sometimes list a P.O. Box, an out-of-state address, or an incomplete location for the registered office because they confuse it with a general mailing address. This can lead to rejection because the registered office must be a specific physical location in Louisiana where service of process can be delivered. Provide the full street address (including suite/unit), city, LA, and ZIP for the registered office. Instafill.ai can prompt for missing components and flag likely non-physical addresses (e.g., “P.O. Box”) when a street address is required.
A frequent mistake is listing only the agent’s name without a complete address, using an old address, or failing to include city/state/ZIP for each agent when multiple agents are listed. This can cause rejection or result in service of process being sent to the wrong place, creating legal risk for the LLC. Enter the full legal name of the new registered agent(s) and a complete Louisiana address exactly as it should appear on file. Instafill.ai can enforce required subfields (street, city, state, ZIP) and keep agent details consistent across filings.
The form requires the change sections to be signed by a member or manager depending on the LLC’s management structure, but filers sometimes have an unauthorized employee sign or forget to date the signature. This can invalidate the filing and trigger rejection or follow-up requests. Ensure a proper member/manager signs the applicable sections and include the signature date for each change being made. Instafill.ai can add completion checks (signature present, date present) and remind you which role is required based on your selection.
Louisiana requires notaries to print/type their name and notary or bar roll number, yet many submissions include only a notary signature or leave the notary date blank. This can cause rejection because the agent’s acceptance must be properly acknowledged before a notary. Make sure the registered agent signs the affidavit, the notary completes the date, signs, and includes printed/typed notary name and notary number (or bar roll number if applicable). If you’re working from a flat, non-fillable PDF, Instafill.ai can convert it into a fillable version and ensure all notary-related fields are completed in the correct format.
People often omit area codes, put an extension in the wrong place, or enter an email with typos because these fields feel “optional,” even though they are used for questions and correspondence. Missing or incorrect contact info can delay processing if the office needs clarification or if evidence of filing is sent electronically. Provide a daytime phone number with area code (and extension if needed) and a carefully verified email address. Instafill.ai can validate phone/email formats and reduce typos by auto-filling from a verified contact profile.
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