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Yes! You can use AI to fill out Pennsylvania Department of State — Certificate of Termination (Domestic Limited Liability Company) (15 Pa.C.S. § 8872(f)) (DSCB:15-8872(f))

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Pennsylvania Department of State — Certificate of Termination (Domestic Limited Liability Company) (15 Pa.C.S. § 8872(f)) (DSCB:15-8872(f)), page 1
Basic · 36/100Form Complexity Index

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What this form asks for

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The Pennsylvania Certificate of Termination (DSCB:15-8872(f)) is an official filing submitted to the Bureau of Corporations and Charitable Organizations to remove a domestic LLC from the Commonwealth’s active records and legally end the company’s existence (subject to limited purposes such as legal actions). The form requires the LLC to confirm that debts and liabilities have been paid or provided for, that remaining assets have been distributed to members, and that there are no pending court actions (or that provision has been made for any resulting judgments). It is important because it is the state-recognized step that finalizes termination and typically must be accompanied by required tax clearance certificates and any necessary governmental approvals. Today, this form can be filled out quickly and accurately using AI-powered services like Instafill.ai, which can also convert non-fillable PDF versions into interactive fillable forms.
Fillable fields20
Pages1
Sections9
Questions that depend on earlier answers4
Form Complexity IndexBasic, 36/100

The AI checks your answers before you download

16 checks built for this form, so a wrong date or a missing answer is caught before anyone else sees it.

LLC Name Required and Matches Department of State Record

Validates that the “Limited liability company name” field is present and not blank, and that it matches the exact legal name on file with the Pennsylvania Department of State (including punctuation, spacing, and required designators such as “LLC” or “L.L.C.”). This is important because the Bureau files the termination against a specific entity record, and name mismatches can cause rejection or misfiling. If the name is missing or does not match the state record, the submission should be flagged for correction or cross-check before acceptance.

Registered Office Address Selection is Exclusive (Part 2a XOR 2b)

Ensures the filer completes either Part (a) Registered Office Address or Part (b) Commercial Registered Office Provider (CROP), but not both and not neither. The form instructions explicitly require one method of identifying the registered office on file, and providing both can create ambiguity. If both sections are filled or both are empty, validation fails and the submission should be returned for correction.

Part (a) Registered Office Address Completeness and Structure

When Part (a) is used, checks that Number/Street, City, State, ZIP, and County are all provided and appear in the correct format (e.g., street contains a number and street name; city is non-empty). This matters because the registered office must be identifiable and consistent with the state’s records for proper filing and notice. If any component is missing or malformed, the form should be rejected or routed for manual review.

Part (a) State Must Be Pennsylvania (PA)

Validates that the State field in Part (a) is “PA” (or “Pennsylvania”) because a Pennsylvania domestic LLC’s registered office address on file is expected to be within Pennsylvania. This prevents filings that reference an out-of-state address that would not match the Department’s registered office record. If the state is not PA, validation fails and the filer should be prompted to correct the registered office information or update the state record first.

Part (a) ZIP Code Format (5-digit or ZIP+4)

Checks that the ZIP code is either 5 digits (e.g., 17105) or ZIP+4 (e.g., 17105-8722) and contains only valid characters. Correct ZIP formatting supports mail delivery and helps confirm the address is plausible. If the ZIP is missing or not in an acceptable format, the submission should be flagged for correction.

County Field Validity (PA County List) for Address or CROP

Validates that any provided County (in Part 2a or Part 2b) is present and matches a recognized Pennsylvania county name (e.g., Dauphin, Allegheny). County is required on the form and is used for jurisdictional and record accuracy. If the county is blank, misspelled beyond recognition, or not a PA county, validation fails and the filer must correct it.

And 10 more checks
  • Part (b) Commercial Registered Office Provider (CROP) Name and County Required
  • Item 3 Debts/Obligations Selection: Exactly One Checkbox
  • Item 5 Pending Actions Selection: Exactly One Checkbox
  • Mandatory Statement Acknowledgements for Items 4 and 6
  • Execution Date Completeness and Valid Calendar Date
  • Execution Date Not in the Future
  • Signatory Block Completeness (Company Name, Signature, Title)
  • Signatory Company Name Consistency with LLC Name
  • Return Delivery Method Selection and Dependent Field Requirements
  • Email Address Format Validation for Email Return

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How to Fill Out DSCB:15-8872(f) Online for Free in 2026

What the AI walks you through.

  1. Go to Instafill.ai and upload the DSCB:15-8872(f) Certificate of Termination (or select it from the form library).
  2. Enter the LLC’s exact legal name as registered with the Pennsylvania Department of State.
  3. Provide the current registered office information on file by completing either (a) the registered office address or (b) the Commercial Registered Office Provider (CROP) name and county (not both).
  4. Complete the required checkboxes for Item 3 (debts/liabilities paid or adequate provision made) and Item 5 (no pending actions or adequate provision for judgments).
  5. Confirm the mandatory statements that remaining assets have been distributed (Item 4) and that the LLC is terminated (Item 6).
  6. Add execution details (day, month, year) and complete the signature block with the authorized representative’s signature and title, ensuring the company name appears as required.
  7. Choose the return method (mail or email), enter the appropriate return address or email, then review for accuracy and export/submit according to Pennsylvania filing instructions (including attaching required tax clearance certificates and any approvals).

Common Mistakes in Completing DSCB:15-8872(f)

The ones the AI is built to catch.

Using an LLC name that doesn’t exactly match the Department of State record
People often enter a shortened name, omit “LLC/L.L.C.,” or use a trade name instead of the exact legal name on file. This can cause the filing to be rejected or delayed because the Bureau must be able to match the entity precisely. Copy the name exactly as it appears in the PA Department of State registry (including punctuation and designators). AI-powered tools like Instafill.ai can pull the registered name from your saved business profile and format it consistently to avoid mismatches.
Completing both registered office options (Part 2a and 2b) or leaving both blank
The form requires you to complete Part (a) OR Part (b)—not both—yet filers frequently fill in a street address and also list a Commercial Registered Office Provider (CROP), or they skip the section entirely. This creates ambiguity about the official registered office on file and can lead to rejection. Confirm what is currently on record with the Department of State and complete only the matching option. Instafill.ai can enforce the “either/or” rule and prevent submitting the form with both sections populated.
Entering a mailing address instead of the registered office address on file
Many filers mistakenly provide a principal business address, PO Box, or a member’s home address rather than the registered office address currently on file with the Department. The instructions specify it must match the registered office address (or CROP) as on record at the time of submission, and a mismatch can trigger rejection or follow-up correspondence. Verify the registered office address in the state’s online record before completing the form. Instafill.ai can help by validating address fields and reminding you to use the registered office address, not a mailing address.
Omitting or misidentifying the county for the registered office/CROP
County is required in both Part (a) and Part (b), but people often leave it blank or enter the wrong county (especially when the ZIP code spans multiple counties). Missing or incorrect county information can delay processing or require correction. Use the county associated with the registered office location (or the CROP’s location) as reflected in the state record. Instafill.ai can auto-suggest and validate county based on the address to reduce errors.
Checking both boxes (or neither) in Item 3 about debts and liabilities
Item 3 requires exactly one selection, but filers sometimes check both because both statements sound “true enough,” or they skip it assuming termination implies debts are handled. This can invalidate the filing or prompt rejection because the Bureau needs a clear statutory statement. Choose only one: either everything is paid/discharged, or adequate provision has been made. Instafill.ai can enforce single-choice logic and flag missing required selections before submission.
Misunderstanding “adequate provision” for debts or pending actions
Filers sometimes check “adequate provision has been made” without actually setting aside funds, arranging payment plans, or otherwise providing for liabilities or judgments. This can create legal exposure for members/managers and may lead to disputes or enforcement actions even after termination. Only select the “adequate provision” option if you have a documented plan/reserve/arrangement to satisfy obligations or potential judgments. If you’re unsure, consult counsel/accounting and use a checklist; Instafill.ai can prompt you with clarifying guidance to reduce accidental misstatements.
Failing to include required tax clearance certificates (REV-181 process)
A very common rejection reason is submitting the Certificate of Termination without the required tax clearance certificates from the Department of Revenue and the Department of Labor & Industry. People assume paying taxes is enough, but the filing requires the actual clearance certificates evidencing payment of all taxes/charges due. Complete Form REV-181 and obtain both clearances before submitting the termination filing, and attach them with the $70 fee. Instafill.ai can help track required attachments and ensure you don’t submit without the necessary supporting documents.
Leaving the return delivery section incomplete (mail/email) or checking a box without providing details
Filers often check “Return document by mail” but omit the recipient name/address, or check “Return by email” but forget to provide an email address. The instructions state the return information must be completed for the Bureau to return the filing, and missing details can delay receipt of the filed document or correspondence. If you want a mailed return, complete all mailing lines; if you want email return, provide a valid email address and monitor for the link. Instafill.ai can require the dependent fields when a return method is selected and validate email formatting.
Incorrect execution date formatting or leaving the date blank
The signature block requires the day, month, and a four-digit year, but people frequently leave blanks, use an ambiguous numeric format (e.g., 2/3/24), or enter a two-digit year. An incomplete or unclear execution date can cause processing delays or questions about when the termination was authorized. Enter a clear day (1–31), month (name or unambiguous number), and four-digit year. Instafill.ai can standardize date formatting and prevent submission with missing date components.
Signature/title issues (wrong signer, missing title, or typed name without proper signature)
The form must be signed by a duly authorized representative, yet filers sometimes have an unauthorized person sign, omit the signer’s title, or provide a typed name where a signature is expected. This can lead to rejection and may create legal risk because signing is an affirmation under penalties for unsworn falsification. Ensure the signer has authority (e.g., managing member/authorized manager) and include a clear title that matches the LLC’s governance. Instafill.ai can prompt for required signature metadata (name/title) and reduce omissions, though you still must ensure the signer is properly authorized.
Payment and check preparation errors for the $70 nonrefundable fee
Submissions are often delayed because the check is made out to the wrong payee, the amount is incorrect, or the check lacks a commercially pre-printed name and address as required. Since the fee is nonrefundable, mistakes can be costly and require resubmission with correct payment. Make the check payable to the “Department of State,” confirm the amount is $70, and use a check that meets the pre-printed information requirement. Instafill.ai can help by generating a payment checklist and flagging common payee/amount errors before you mail the packet.

Frequently Asked Questions About DSCB:15-8872(f)

 

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How complex is DSCB:15-8872(f) to fill out?
DSCB:15-8872(f) has a Form Complexity Index of 36 out of 100, in the basic tier: 20 fillable fields across 1 page. Instafill.ai's AI fills it in under a minute, with every field there for you to review before you download.
What is this Pennsylvania Certificate of Termination form used for?
This form is used to officially terminate (end) a Pennsylvania domestic limited liability company (LLC) with the Department of State. Once filed, the LLC is removed from the state’s active records, except for limited purposes like legal actions as allowed by law.
Who needs to file a Certificate of Termination for an LLC in Pennsylvania?
A domestic Pennsylvania LLC should file this after it has wound up its affairs—meaning debts are paid (or provided for) and remaining assets are distributed to members. The LLC must also obtain required tax clearance certificates before filing.
What is the filing fee, and is it refundable?
The filing fee is $70, and it is nonrefundable. If paying by check, it must be payable to the Department of State and include a commercially pre-printed name and address.
Can I submit this form online, or do I have to mail it?
The form may be submitted online at https://www.corporations.pa.gov/. The instructions also provide a mailing address (P.O. Box 8722, Harrisburg, PA 17105-8722) for paper submissions.
What documents must be attached to the Certificate of Termination?
You must include tax clearance certificates from the Pennsylvania Department of Revenue and the Department of Labor & Industry. Any necessary governmental approvals must also be attached if applicable.
How do I get the required tax clearance certificates?
You must complete Form REV-181 (Application for Tax Clearance Certificate) and submit it to both the Department of Revenue and the Department of Labor & Industry. The form and instructions are available at www.revenue.pa.gov or by calling 717-783-6052.
In Item 2, should I complete the registered office address or the commercial registered office provider section?
Complete either Part (a) or Part (b), not both. Use Part (a) if the LLC has a registered office address on file, or Part (b) if the LLC uses a Commercial Registered Office Provider (CROP) on file with the Department.
What does Item 3 mean, and which box should I check?
Item 3 asks whether the LLC’s debts and liabilities are fully paid or whether you have made adequate provision to pay them. Check only one box based on the LLC’s current situation at the time of termination.
What does “adequate provision has been made” mean for debts or lawsuits?
It generally means the LLC has set aside funds or made arrangements to cover debts or potential judgments, even if they are not fully paid yet. The form requires you to certify that such provision exists if you select that option.
What do I do if there is a lawsuit pending against the LLC (Item 5)?
If an action is pending, you should check the box stating that adequate provision has been made to satisfy any judgment that may be entered. If no actions are pending, check the “no actions pending” box.
Who is allowed to sign the Certificate of Termination?
An authorized representative of the LLC must sign the form and provide their title (for example, Managing Member). By signing, they affirm the statements are true under penalties for unsworn falsification to authorities (18 Pa.C.S. § 4904).
How do I choose whether the filed document is returned by mail or email?
Check the box for return by mail and provide the full mailing address, or check the box for return by email and provide an email address. The return contact information becomes part of the public record.
How long does processing take after I submit the termination filing?
The form instructions do not list a specific processing time, and timing can vary based on submission method and state workload. If you need an update, you can contact the Bureau at (717) 787-1057 or check your online account if filed electronically.
Can AI tools help me fill out this Certificate of Termination accurately?
Yes—AI tools can help by extracting your LLC details and placing them into the correct fields, reducing errors and saving time. Services like Instafill.ai use AI to auto-fill form fields accurately based on the information you provide.
How can I fill this form online using Instafill.ai, and what if my PDF isn’t fillable?
You can upload the form to Instafill.ai, answer a guided set of questions (LLC name, registered office/CROP info, selections for Items 3 and 5, execution date, and signer details), and then download a completed version for submission. If the PDF is flat/non-fillable, Instafill.ai can convert it into an interactive fillable form before auto-filling the fields.
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