Yes! You can use AI to fill out QBCC Licence Application Form – Company (Application made under section 33, Queensland Building and Construction Commission Act 1991)

Applicants often attach a standard “current company extract” or an ASIC document that doesn’t include historical details, or they order the right extract but it becomes more than 30 days old before QBCC receives it. QBCC specifically requires an ASIC Current and Historical Company Extract and will not accept a current-only extract. This commonly stops the application from being approved and causes delays while QBCC requests the correct, in-date document. To avoid this, order the “Current and Historical Company Extract” close to lodgement and post/submit immediately so it is under 30 days old on receipt.

Many applicants enter a PO Box or postal address in the “Business address” field, not realising the business address must be a physical location. If the business address is missing or not physical, QBCC may list the registered/postal address on the public register, which can create privacy issues and trigger follow-up requests. This can delay assessment and create confusion about which address is publicly displayed. To avoid this, provide a complete physical business address (and use registered/postal fields separately for PO Box details).

Applicants sometimes provide only one phone number, omit the email address, or enter an email that is rarely monitored. Because QBCC uses these details to request further information, missing or incorrect contact details can stall the application and extend processing time. It also increases the risk of missing time-sensitive requests. To avoid this, complete all phone and email fields and use an email inbox that is checked frequently by the company.

A common error is having only one person sign when the company structure requires two signatures (two directors, or one director and the secretary), or having the wrong office holder sign. QBCC’s signing rules depend on whether the company has a sole director/sole secretary situation or a broader structure, and non-compliant signing can invalidate the declaration. This leads to delays while QBCC requests re-execution of the form. To avoid this, confirm the company’s office holders on the ASIC extract and ensure the correct combination of signatories signs the declaration.

Applicants frequently complete the PDF electronically and apply a digital signature, assuming it is acceptable. The form explicitly states signatures must be handwritten and digital signatures are not accepted, so QBCC may require the form to be re-signed. This can push the application outside the 30-day signature window and cause further delays. To avoid this, print the signature pages and sign by hand (wet ink), then lodge promptly.

Office holders and nominees sometimes sign the form, then wait weeks to gather documents or arrange payment, resulting in QBCC receiving the signed declaration more than 30 days after signing. The form warns that if more than 30 days pass between signing and receipt, the application will be delayed and may require re-signing. This is especially common when applicants are also waiting on certified copies or police certificates. To avoid this, collect supporting documents first, then sign and submit immediately (or ensure delivery occurs well within 30 days).

Applicants often attach plain photocopies of driver licences/passports without certification, or they certify only the front of an Australian driver licence/photo ID card and forget the back. QBCC requires certified copies for all directors/secretaries/office holders and nominees unless lodging in person with originals for verification. Missing certification or incomplete copies triggers requests for replacement documents and delays assessment. To avoid this, provide certified copies from an authorised certifier and include both front and back for Australian driver licences/photo ID cards.

People commonly tick “No” to prior legal names (or tick “Yes” but provide no details) because they confuse legal name changes with nicknames, married names, or spelling variations. When the name on ID, ASIC records, or other documents doesn’t match, QBCC may require proof of name change and pause assessment. This can also create identity verification issues for office holders/nominees. To avoid this, answer the legal name question accurately and attach official name-change documents where applicable (e.g., marriage certificate, change of name certificate).

A frequent mistake is nominating someone who has a site supervisor or occupational licence only, or whose contractor/nominee supervisor licence class does not match the company’s applied classes. Another common gap is failing to attach evidence that the nominee is a current employee or office holder (e.g., signed employment agreement, role description, payslip showing superannuation). If the nominee is not appropriately licensed or the relationship/authority isn’t evidenced, the company application cannot be approved. To avoid this, confirm the nominee holds the correct contractor/nominee supervisor licence classes and include clear documentary proof of their employment/office-holder status and supervisory authority.

Applicants often misunderstand whether PI insurance is required for their selected licence classes, or they provide only a certificate of currency without the required statutory declaration (and broker receipt where applicable). For certain design-related classes, applicants also miss the Estimated Maximum Revenue Declaration form when it is required, or they complete Section 7 when the PI pathway says it is not needed (or vice versa). These errors lead to follow-up requests and can prevent QBCC from progressing the application. To avoid this, follow the decision path (A–D) carefully for the exact class, and attach every required item: statutory declaration, certificate of currency, broker receipt (if arranged by broker), and EMR declaration where specified.

Applicants sometimes tick SC1 even though it is not available to Builder/Builder restricted/Builder—project management services, or they choose a category that doesn’t match expected maximum revenue. Others round up the current ratio to meet the minimum of 1, despite the form stating it must not be rounded up. Incorrect category selection can result in QBCC requesting an MFR report and signed financial statements, delaying assessment and potentially affecting fees. To avoid this, confirm eligibility for SC1/SC2, use realistic maximum revenue for the financial year, and ensure financial metrics (NTA/current ratio) meet requirements without rounding.