Yes! You can use AI to fill out 401(k) Program Request for Transfer

Users often confuse their former employer with the financial institution (the 'custodian') that actually holds their 401(k) assets, such as Fidelity or Vanguard. Providing the employer's name and address instead of the custodian's will cause the transfer request to be sent to the wrong entity, leading to significant delays or outright rejection. To avoid this, carefully review your old 401(k) statements to find the correct custodian name and their specific address for rollovers or transfers.

Section 2 requires the transfer check to be made payable to 'Charles Schwab Trust Bank... f/b/o [name of participant and Last 4 digits of SSN]'. A frequent error is failing to write in the personal participant name and the last four digits of the Social Security Number in the designated space. This omission can make it impossible for the new custodian to properly credit the funds to your new account, potentially causing the check to be rejected and returned. Always double-check that you have personalized this critical instruction.

In Section 2, individuals must choose between a 'Full Transfer' or a 'Partial Transfer', but not both. A common mistake is checking both boxes or, for a partial transfer, filling in both a percentage and a dollar amount, which creates ambiguity. This forces the custodian to halt the process and contact you for clarification, delaying the transfer. You must select only one option and provide only one value (either a percentage or a dollar amount) for a partial transfer.

The form instructs the user to send the completed request to the *current* administrator/custodian (listed in Part 1), not the new one. However, people often mistakenly send the form directly to USI Consulting Group, whose address is listed at the bottom. This error stops the transfer process before it can even begin, as the current custodian never receives the instruction to release the funds. Always follow the multi-step instructions precisely: send the request to the old custodian first.

Forgetting to sign and date the 'Account Holder Authorization' in Section 3 is one of the most common and critical errors. An unsigned or undated form is legally invalid and will be immediately rejected by the custodian, halting the entire transfer process. You must physically sign and date the form before submission to provide legal authorization for the transaction.

Simple typographical errors, such as transposing digits in the Social Security Number or the old 401(k) Account Number, are frequent mistakes. Because these numbers are the primary identifiers for you and your account, even a single wrong digit will result in a mismatch and cause the transfer request to fail. Carefully proofread these numbers before submitting the form. AI-powered tools like Instafill.ai can help prevent these errors by saving and accurately populating this sensitive information.

Since this form is a non-fillable PDF, it must be printed and completed by hand, often leading to illegible handwriting. If names, addresses, or account numbers cannot be clearly read by the processing agent, it can lead to data entry errors on their end or cause the form to be rejected for being unreadable. To prevent this, print legibly in block capital letters. Alternatively, services like Instafill.ai can convert flat PDFs into fillable forms, allowing you to type your information clearly and avoid handwriting issues altogether.

The form explicitly notes that individuals over age 70.5 (now 73) cannot transfer any Required Minimum Distribution (RMD) amounts. A mistake is for an eligible individual to request a full transfer early in the year before taking their RMD, or to not account for it in a partial transfer request. Attempting to roll over RMD funds is prohibited and can lead to tax penalties and processing complications. If you are subject to RMDs, you must satisfy your annual distribution before initiating the transfer.

The form states that the transfer check will be forwarded to the account holder's address listed in Section 1. If you have recently moved and provide an outdated address, the check—which could be for a very large sum—will be mailed to the wrong location. This creates a significant risk of loss or theft and will cause major delays in completing your rollover. Always verify that the address you provide is current and accurate.

In Section 1, the form asks for a 'Contact Name' and 'Contact Phone' at the current custodian. Many people leave this blank because they don't know a specific person to list. However, this information is crucial if the new administrator needs to follow up on the transfer status. Leaving it blank can slow down the process if any issues arise. It's best to call the custodian's general service line and ask for the contact information for their department that handles rollovers or plan-to-plan transfers.