Change of Vendor Form Completed Form Examples and Samples
Explore detailed Change of Vendor Form examples and samples. Our free templates are perfect for procurement, accounts payable, and operations teams looking to streamline the process of switching suppliers. Download and customize our sample forms to ensure a smooth vendor transition.
Change of Vendor Form Example – Office Supply Vendor Transition
How this form was filled:
This sample Change of Vendor Form shows a request to switch office supply providers for cost-saving reasons. It clearly outlines the details of both the outgoing and incoming vendors, the reason for the change, and the effective date. This example is a perfect reference for procurement and accounts payable departments.
Information used to fill out the document:
- Requesting Company: Innovate Solutions Inc.
- Requesting Department: Operations
- Requestor Name: Jane Smith
- Request Date: April 22, 2026
- Effective Date of Change: May 1, 2026
- Reason for Change: Cost Savings & Improved Service Level Agreement (SLA).
- Current Vendor Name: Office Essentials Co.
- Current Vendor ID: OE-98765
- Products/Services Affected: General Office Supplies (Paper, toner, stationery)
- New Vendor Name: SupplyHub Direct
- New Vendor Contact Person: Mark Johnson
- New Vendor Phone: (555) 123-4567
- New Vendor Email: [email protected]
- New Vendor Address: 456 Commerce Drive, Anytown, USA 12345
- New Vendor EIN / Tax ID: 98-7654321
- Approver Name: David Chen, Head of Procurement
- Approval Date: April 23, 2026
What this filled form sample shows:
- Clearly identifies both the current (outgoing) vendor and the new (incoming) vendor.
- Specifies a clear effective date to ensure a smooth transition for accounting and operations.
- Provides a concise and valid reason for the change, essential for internal auditing and record-keeping.
- Includes comprehensive details for the new vendor, facilitating quick setup in the accounts payable system.
- Contains proper authorization signatures and dates to validate the request.
Form specifications and details:
| Use Case: | Switching a recurring supplier for office supplies. |
| Form Type: | Internal Procurement / Accounts Payable Request |
| Industry Focus: | General Business Operations |
Created: February 25, 2026 07:06 PM
