Yes! You can use AI to fill out Employee Direct Deposit Banking Authorization Form (RUN Powered by ADP®)

Employees often mistakenly copy the routing number from a deposit slip, which can differ from the ACH routing number required for direct deposits, or they may simply mistype one of the nine digits. This error will cause the direct deposit to fail or be significantly delayed, requiring manual intervention from payroll. To avoid this, double-check the 9-digit ACH routing number on a check or by contacting your bank directly. AI-powered form filling tools like Instafill.ai can help prevent this by using validation algorithms to check the integrity of routing numbers.

The signature and date are crucial for legally authorizing the employer to make deposits and potential corrections. People often focus on the banking details and overlook this section at the top of the form. An unsigned or undated form is invalid and will be rejected by the payroll department, delaying the setup of direct deposit until a properly completed form is submitted.

When setting up deposits for multiple accounts, employees make logical errors, such as selecting 'Full Net Amount' for more than one account or specifying fixed dollar amounts that don't account for the remainder of their pay. This creates ambiguity for the payroll processor, who may reject the form or default to depositing the entire amount into the first listed account. To prevent this, ensure only one account is designated for the 'Full Net Amount' (the remainder) after any fixed dollar amounts are specified.

A simple typo, like swapping two adjacent numbers in the account or routing number, is a very common data entry mistake. This seemingly small error has significant consequences, as it can cause the payment to be rejected or, in a worst-case scenario, deposited into someone else's account. Carefully proofread these numbers against a voided check or official bank document before submission.

The form specifically requests 'Legal Name: (Last Name, First Name, Middle Initial)'. Employees may instead use a preferred nickname or fail to follow the specified format. This creates a mismatch with the official name in the company's payroll system, leading to processing delays or rejection of the form while the identity is verified. Always use your full legal name as it appears on your government ID and other official employment documents.

The form explicitly states to attach a voided check for a checking account, not a deposit slip. This is because the routing number printed on a bank's internal deposit slips may be different from the electronic ACH routing number required for direct deposits. Submitting a deposit slip can lead to using the wrong routing number and a failed transaction. If you don't have checks, the form advises contacting your bank to get the correct routing number information.

For a given account, an employee might enter a specific dollar amount in the provided field AND also check the 'Full Net Amount' box. This creates a conflicting instruction for the payroll department, as it's unclear whether to deposit the fixed amount or the entire paycheck. This ambiguity forces payroll to seek clarification, delaying the setup process. You must choose only one option per account: either a specific dollar amount or the full net amount.

Although the form can be filled online, many users print it and fill it out by hand, leading to poor handwriting that makes critical account and routing numbers difficult to read. This can cause data entry errors by the payroll administrator, where a single misread digit can cause a payment to fail or be misdirected. To avoid this, either type directly into the PDF or use a tool like Instafill.ai, which can convert even non-fillable PDFs into digital forms to eliminate handwriting issues.

Each account section requires the user to select either 'Checking' or 'Savings'. It's a simple checkbox that is easily missed when focusing on the account and routing numbers. Without this information, the payroll system cannot process the deposit correctly, as the transaction type is different for checking and savings accounts. This omission will cause the form to be returned for correction, delaying your first direct deposit.

The form provides a specific instruction: 'If you have a paycard, set it up as a checking account, not a savings account.' Users unfamiliar with how paycards function within the banking system might ignore this note or assume it should be classified as a savings account. This mistake can cause the direct deposit transaction to be rejected by the paycard issuer's system. Always follow the form's guidance and contact the paycard issuer for the correct routing and account numbers if you are unsure.