Yes! You can use AI to fill out In-Service Withdrawal Request, City of Toledo Savings and Protection Plan

Applicants often confuse a general withdrawal with a rollover. This form is explicitly for in-service withdrawals and states, 'Do not use this form to request a direct rollover.' Using this form for a rollover will result in the request being rejected, forcing the applicant to start over with the correct 'Direct Rollover Request' form and causing significant delays. To avoid this, carefully read the 'Is this form for me?' section on page 1 to confirm you are requesting a cash distribution, not transferring funds to another retirement account.

The instructions on page 1 clearly state that the completed form must be returned to the Plan Sponsor (City of Toledo), not directly to Transamerica. Applicants often miss this step and send the form to Transamerica, which cannot process it without the Plan Sponsor's signature on page 8. This mistake halts the entire process until the form is correctly routed, approved, and resubmitted. Always follow the submission instructions precisely to ensure the required approvals are obtained in the correct order.

The form requires a notarized signature on page 7 if the applicant has recently changed their contact information, such as their address. Many people update their address in Section 1 but overlook this corresponding requirement, leading to an 'not in good order' rejection. This security measure prevents fraud but is a common point of failure. To prevent this, double-check the signature requirements in Section 5 if you have made any changes to your personal details on the form.

Section 5, 'Signature & Agreement,' spans two pages (6 and 7), and the form repeatedly warns that all pages must be returned. Applicants frequently sign on page 7 and only submit that page, assuming the previous page is just informational. However, both pages contain critical agreements and must be included for the request to be processed. To avoid rejection, ensure you submit the entire form, especially both pages 6 and 7, as a single package.

In Section 2, applicants must choose whether to have taxes deducted from the requested amount or to increase the withdrawal to cover the taxes. The form notes that if no box is checked, the distribution is processed as a gross amount. This often leads to confusion when the applicant receives the full amount and faces a larger-than-expected tax liability later. Carefully consider the tax implications and check one of the two boxes to avoid unexpected financial consequences.

When selecting direct deposit in Section 3, applicants must provide valid documentation like a voided check or deposit slip with pre-printed information. Common errors include using starter checks without a name and address, or using a deposit slip with an internal bank routing number (which often starts with a 5 or 6). These errors result in the information being 'not in good order,' causing Transamerica to default to mailing a physical check, delaying access to funds. Using an AI-powered tool like Instafill.ai can help validate routing numbers to prevent this issue.

For direct deposit, the form requires that the name on the bank account documentation exactly matches the applicant's name in Section 1. People often try to use a joint account where they are not the primary account holder or an account with a nickname (e.g., 'Jim' instead of 'James'). This mismatch is a security flag that will cause the direct deposit to fail, resulting in a mailed check and processing delays. Always use a personal checking or savings account that is solely or jointly in your legal name as it appears on the form.

A Medallion Signature Guarantee is required for any withdrawal of $150,000 or more, as stated on page 7. This is a special type of signature verification from a financial institution that is different from a standard notary. Applicants requesting large sums often miss this requirement, as it's less common. Submitting the form without it for a large withdrawal guarantees rejection and requires the applicant to visit a bank or credit union to obtain the guarantee and resubmit.

In Section 2, applicants must specify either a dollar amount or a percentage for their withdrawal from a selected source. A common mistake is to check a box for a withdrawal source (e.g., 'ATTAINMENT OF AGE 59 ½') but forget to fill in the amount or percentage. This leaves the request ambiguous and unprocessable. To avoid delays, ensure you clearly and legibly write either the exact dollar amount or the specific percentage you wish to withdraw in the space provided.

Simple data entry errors in Section 1, such as transposing numbers in a Social Security Number (SSN) or entering a date of birth (DOB) in the wrong format, are very common. Since this is a non-fillable PDF, all information must be handwritten, increasing the chance of illegible or incorrect entries. Such errors can cause validation failures and significant processing delays. Using a tool like Instafill.ai can convert the flat PDF into a fillable version and auto-populate and validate data like SSN and DOB to ensure accuracy and proper formatting.