Yes! You can use AI to fill out Paychex Retirement Services Employee Rollover Form

Participants often instruct their prior plan administrator to make the rollover check payable directly to them, rather than the required format. The form specifies the check must be payable to 'Paychex FBO Participant Name/Social Security Number'. An incorrectly named check cannot be deposited, leading to its rejection and requiring the participant to request a new check, causing significant delays. To avoid this, provide the exact payee information from the form to your previous plan administrator.

A frequent error is submitting this form to Paychex and assuming Paychex will then contact the prior institution to start the transfer. The form clearly states that the participant is responsible for contacting their prior plan administrator to initiate the rollover. Failure to do so means the funds will never be sent to Paychex, and the rollover process will stall indefinitely. Always contact your old provider to 'push' the funds after submitting this form.

In an age of digital documents, many people default to using an electronic or typed signature. However, this form explicitly states 'Electronic Signatures are not accepted'. Submitting a form with an e-signature will result in its immediate rejection, forcing the participant to print, physically sign, and resubmit the document. To prevent this, always print the form and provide a 'wet' ink signature in the designated field.

The form provides two separate mailing addresses: one for express services like FedEx/UPS and another for regular mail. Sending a tracked, signature-required package to the P.O. Box address will cause it to be returned to the sender. This mistake, explicitly warned against on the form, can delay the processing of the rollover by weeks. Carefully match your shipping method to the correct address provided.

If a rollover contains Roth 401(k) funds, participants often fail to provide the mandatory breakdown of the contribution amount, earnings amount, and the original establishment date. This information is critical for tax purposes and is often not readily available, leading people to leave it blank. An incomplete Roth section will halt the processing of the rollover until the correct information is provided, requiring you to contact your prior administrator for a detailed statement.

Omitting the signature or date is one of the most common and basic errors. An unsigned form is not legally binding and provides no authorization for Paychex to act on your behalf. This oversight will always lead to the form being rejected, requiring you to resubmit it and delaying the entire rollover process. Always double-check the authorization section before sending the form.

Since this form may be printed and filled out by hand, poor or unclear handwriting can cause significant issues. A misread name, Social Security Number, or dollar amount can lead to processing errors, account mismatches, or rejection of the form. This can be avoided by writing slowly and clearly in block letters. AI-powered tools like Instafill.ai can also convert flat PDFs into fillable forms, allowing you to type information for perfect clarity.

When filling out the Roth information, a simple arithmetic error can occur where the 'Roth Contribution Amount' plus the 'Roth Earnings Amount' does not equal the 'Total Check Amount'. This discrepancy signals an error and will cause the form to be flagged for review, pausing the rollover process. To avoid this, carefully verify the amounts from your prior plan's statement and double-check your math before submitting.

The form shows 'SSN: XXX-XX-____', which visually suggests only the last four digits are needed. However, for setting up a financial account, the full Social Security Number is almost always required for identity verification, even if not explicitly stated. Providing only partial information can lead to processing delays while the administrator requests the full SSN. It is best practice to confirm if the full SSN is needed or to write it in clearly.

The form requires the 'Establishment Date (date of first Roth deferral)' if the rollover includes Roth money. This specific date can be difficult to recall or find, leading participants to guess or leave it blank. An incorrect date can cause tax-tracking complications, and a blank field will stop the process. Before filling out the form, contact your previous plan administrator to obtain this exact date from your records.