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Certified payroll forms are official documents that contractors and subcontractors use to report wage and hour information for workers on federally funded or federally assisted construction projects. They include detailed records of hours worked, pay rates, fringe benefits, and deductions, along with a signed Statement of Compliance confirming that workers received at least the applicable prevailing wages.

Contractors and subcontractors performing work on federal or federally assisted construction contracts covered by the Davis-Bacon and Related Acts (DBRA) are required to submit certified payroll reports. This applies to both prime contractors and any subcontractors working on the same covered project.

This category includes Form WH-347, the Davis-Bacon and Related Acts Weekly Certified Payroll Form, issued by the U.S. Department of Labor's Wage and Hour Division. While there are two listings for WH-347 here, they represent the same core form used to fulfill weekly certified payroll reporting obligations under the DBRA and the Copeland Act.

Certified payroll reports must be submitted on a weekly basis for each week that work is performed on a covered federal or federally assisted construction project. Reports are typically due within a short period after the end of each payroll week, as specified by the contracting agency.

Use of the WH-347 form itself is optional — contractors may use their own payroll format as long as it contains all the required information and is accompanied by a signed Statement of Compliance. However, many contractors and agencies prefer WH-347 because it is specifically designed to capture all DBRA-required data in an accepted format.

Certified payroll forms are typically submitted to the contracting or sponsoring agency overseeing the federal or federally assisted construction project, rather than directly to the Department of Labor. The specific submission process — whether electronic or paper — is usually outlined in the contract documents.

Willful falsification of certified payroll information can result in serious consequences, including civil or criminal prosecution and debarment from future federal contracts. Even unintentional errors can trigger compliance reviews, so accurate and complete reporting is essential.

The Statement of Compliance is a signed certification that must accompany each weekly certified payroll submission, attesting that all workers on the project were paid at least the applicable prevailing wage rates and fringe benefits. It is a legal declaration, and signing it falsely carries significant penalties under federal law.

Prevailing wages are the minimum wage rates and fringe benefits that must be paid to workers on covered federal construction projects, as determined by the U.S. Department of Labor under the Davis-Bacon Act. Certified payroll forms document that workers were paid at or above these rates, providing agencies with the data needed to verify compliance.

Yes — AI-powered tools like Instafill.ai can fill out certified payroll forms such as Form WH-347 in under 30 seconds by accurately extracting and placing data from your source documents. These tools can also convert non-fillable PDF versions of the form into interactive, fillable formats, making the weekly reporting process faster and less error-prone.

Manually completing Form WH-347 can be time-consuming, especially for projects with many workers and complex pay structures. Using AI-powered services like Instafill.ai, contractors can complete these forms in under 30 seconds by automatically extracting and populating the required data from existing payroll records.

Yes, subcontractors working on DBRA-covered projects have the same obligation to submit weekly certified payroll reports as prime contractors. Prime contractors are also generally responsible for ensuring that their subcontractors comply with prevailing wage and reporting requirements.