Fill out Form 1095-C, Employer-Provided Health Insurance Offer and Coverage with Instafill.ai

Form 1095-C, also known as the Employer-Provided Health Insurance Offer and Coverage, is a tax form reporting the health insurance coverage offered by employers to their employees. It is essential for individuals to understand their health insurance coverage for tax purposes and to determine eligibility for the premium tax credit.
#1 AI PDF Filling Software of 2024
3 out of 4 customers say they prepare their Form 1095-C forms in 37 seconds or less
Secure platform for your PDF forms and personal information
main-image

Form 1095-C, Employer-Provided Health Insurance Offer and Coverage free printable template

Fill out Form 1095-C
Not filled your Form 1095-C yet?
Click here to automatically fill

Instafill Demo: filling out a legal form in 27 seconds

How to Fill Out Form 1095-C Online for Free in 2024

Are you looking to fill out a 1095-C form online quickly and accurately? Instafill.ai offers the #1 AI-powered PDF filling software of 2024, allowing you to complete your 1095-C form in just 37 seconds or less.
Follow these steps to fill out your 1095-C form online using Instafill.ai:
  1. 1 Visit instafill.ai site and select Form 1095-C
  2. 2 Enter employee's personal information
  3. 3 Input employer's name and EIN
  4. 4 Provide details of health insurance offer
  5. 5 Indicate coverage months and contribution
  6. 6 Sign and date the form electronically
  7. 7 Check for accuracy and submit form

Our AI-powered system ensures each field is filled out correctly, reducing errors and saving you time.

Why Choose Instafill.ai for Your Fillable Form 1095-C Form?

Speed

Complete your Form 1095-C in as little as 37 seconds.

Up-to-Date

Always use the latest 2024 Form 1095-C form version.

Cost-effective

No need to hire expensive lawyers.

Accuracy

Our AI performs 10 compliance checks to ensure your form is error-free.

Security

Your personal information is protected with bank-level encryption.

Frequently Asked Questions About Form Form 1095-C

Form 1095-C, Employer-Provided Health Insurance Offer and Coverage, is a tax form that certain employers are required to provide to their employees and to the Internal Revenue Service (IRS). It reports information about the health insurance coverage offered to employees, their spouses, and dependents under the employer's health plan. This form is used to determine whether an employer has met the requirements of the Affordable Care Act (ACA) regarding the provision of health insurance and to assist employees in determining their eligibility for the premium tax credit.

Form 1095-C must be filed by employers with 50 or more full-time employees, including full-time equivalent employees, in the previous year. These employers are referred to as Applicable Large Employers (ALEs) and are subject to the employer shared responsibility provisions under the ACA. ALEs are required to offer minimum essential coverage that is affordable and provides minimum value to their full-time employees and their dependents, and to report this information to the IRS and the employees using Form 1095-C.

Part I of Form 1095-C requires the following information: the employee's name, social security number, and address, as well as the employer's name, Employer Identification Number (EIN), address, and contact information. This part of the form identifies the employee and the employer and is essential for the IRS to match the form with the correct individual and employer for tax purposes.

The employee's social security number (SSN) on Form 1095-C is used for identification purposes. It allows the IRS to accurately match the health insurance coverage information reported on the form with the employee's tax records. The SSN is critical for the IRS to determine if the employee and their dependents had the required minimum essential coverage during the year and to assess the employer's compliance with the ACA's employer mandate.

Part I of Form 1095-C includes the employer's name, Employer Identification Number (EIN), address, and contact information of the employer's designated contact person. This information is necessary for the IRS to identify the reporting employer and to contact them if there are any questions or issues regarding the information reported on the form.

If you have questions about the information on Form 1095-C, you should contact your employer directly. Typically, the form will include contact information for the employer or the employer's benefits department. This information may be found in the header of the form or in the instructions provided with the form. If you cannot find contact information on the form, you can reach out to your company's human resources department or the person who handles employee benefits for assistance.

Part II of Form 1095-C provides information about the health insurance coverage offered to you by your employer. It includes details such as the months during which coverage was available to you, the employee's share of the lowest cost monthly premium for self-only minimum essential coverage, and the applicable Section 4980H Safe Harbor codes and relief. This part of the form is used to determine if your employer met their responsibility under the Affordable Care Act's employer mandate and if you were eligible for employer-sponsored health coverage.

The 'Employee Offer of Coverage' codes on Form 1095-C are used to describe the type of health insurance coverage that was offered to you by your employer. Each code represents a specific scenario regarding the coverage offered, such as whether coverage was offered to you only, to you and your dependents, or to you, your spouse, and your dependents. These codes are important for determining your eligibility for the premium tax credit and for the IRS to verify that your employer complied with the employer mandate under the Affordable Care Act.

The information on Form 1095-C can affect your eligibility for the premium tax credit, which is a subsidy to help pay for health insurance purchased through the Health Insurance Marketplace. If your employer offered you affordable health insurance that meets minimum value, as reported on Form 1095-C, you may not be eligible for the premium tax credit. However, if the coverage was not affordable or did not meet the minimum value, or if you were not offered coverage, you may still be eligible for the credit. The IRS uses the information on Form 1095-C to determine your eligibility for the premium tax credit when you file your tax return.

If you receive multiple Forms 1095-C, it could be because you worked for more than one employer during the year, or your employer restructured, changed ownership, or used multiple Employer Identification Numbers (EINs). You should keep all the Forms 1095-C for your records and review them to ensure that each form represents a different period of coverage. When filing your tax return, you do not need to submit these forms with your return, but you should use the information from all the forms to verify that you had health coverage throughout the year and to determine your eligibility for the premium tax credit.

Form 1095-A, 1095-B, and 1095-C are all tax forms related to health insurance coverage but serve different purposes and are provided by different entities. Form 1095-A, 'Health Insurance Marketplace Statement,' is sent by the Health Insurance Marketplace to individuals who enrolled in coverage there, and it provides information needed to reconcile premium tax credits or claim them on the tax return. Form 1095-B, 'Health Coverage,' is sent by insurance providers to individuals they cover, detailing the months of coverage. This form is used to report that individuals have minimum essential coverage. Form 1095-C, 'Employer-Provided Health Insurance Offer and Coverage,' is sent by large employers to employees eligible for coverage under the employer's health plan, detailing the offer of coverage and the employee's enrollment in the plan if applicable. It is used by the IRS to determine whether an employer has met their obligations under the Affordable Care Act and by employees to complete their tax returns.

The 'employee required contribution' reported on line 15 of Form 1095-C refers to the amount the employee would have to pay for the lowest-cost monthly premium for self-only minimum essential coverage that is offered by the employer. This amount is used to determine affordability of health coverage under the employer mandate of the Affordable Care Act. It is important for the IRS to determine if the employee is eligible for a premium tax credit for purchasing insurance through the Health Insurance Marketplace.

The code on line 16 of Form 1095-C represents a series of IRS-specified codes that provide additional information about the health insurance coverage or offers of coverage to the employee. These codes can indicate, for example, whether the employee was enrolled in coverage, was not employed during a month, or was eligible for a safe harbor provision. The codes are used by the IRS to determine compliance with the employer shared responsibility provisions and whether the employee may be eligible for a premium tax credit.

The ZIP code on line 17 of Form 1095-C is used to determine the applicable large employer member’s location for purposes of identifying the relevant affordability safe harbors and the cost of living in a particular area. This information can be relevant when assessing the affordability of health coverage offered to the employee, as the cost of living can vary significantly from one geographic area to another.

Part III of Form 1095-C is used by employers who offer employer-sponsored self-insured health coverage to report information about the individuals who were actually enrolled in the coverage, including dependents. This part lists the names, Social Security numbers, and the months of coverage for each individual covered under the employee's policy. This information is used by the IRS to verify that the individuals had minimum essential coverage and are not liable for the individual shared responsibility payment.

Form 1095-C, provided by your employer, contains important information about the health insurance coverage offered to you and, if applicable, your family. You should keep Form 1095-C with your tax records. While you do not need to submit it with your tax return, the information on the form may assist you in completing your tax return, particularly if you want to claim the premium tax credit or if you need to reconcile advance payments of the premium tax credit.

No, you are not required to submit Form 1095-C with your tax return. However, you should keep it with your tax records as it provides details about your health coverage that may be useful. The IRS does not require you to attach Form 1095-C to your tax return, but having it on hand can help you answer questions about whether you had health coverage during the year.

If you had health coverage from multiple employers in the year, you should receive a Form 1095-C from each employer. Each form will provide information about the health insurance coverage offered to you for the months you were employed with that particular employer. You should keep all the Forms 1095-C for your records and use the information from them to determine your health coverage status for each month of the year when filing your taxes.

More information about the Affordable Care Act (ACA) tax provisions can be found on the IRS website. The IRS provides resources and guidance on how the ACA affects individuals and employers, including information on the individual shared responsibility provision, premium tax credits, and employer shared responsibility provisions. You can also find instructions for forms and publications related to the ACA on the IRS website.

If you are covered under a self-insured employer-sponsored plan, your employer should provide a copy of Form 1095-C to you. You do not need to provide a copy to anyone else, but you should keep it for your records. The information on the form may be needed when you file your taxes or to help you answer questions about your health coverage.

You can download a printable version of Form 1095-C here.

Compliance Form 1095-C
Validation Checks by Instafill.ai

1
Ensures that the employee's full name in Part I is entered correctly with first name, middle initial, and last name.
This validation check ensures that the employee's full name is accurately captured in Part I of Form 1095-C. It verifies that the first name, middle initial (if provided), and last name are all present and correctly spelled. This check is crucial for maintaining accurate records and ensuring that the information corresponds with other official documents. Any discrepancies in the name could lead to issues with the employee's health coverage information.
2
Verifies that the employee's Social Security Number (SSN) in Part I is entered and formatted correctly.
This validation check verifies that the Social Security Number (SSN) provided by the employee in Part I of Form 1095-C is both present and correctly formatted. The check ensures that the SSN consists of nine digits and follows the standard format, which is typically XXX-XX-XXXX. This is essential for the correct identification of the employee in tax records and for the proper administration of health insurance benefits.
3
Confirms that the employee's street address in Part I includes an apartment number if applicable.
This validation check confirms that the employee's street address in Part I of Form 1095-C is complete, including an apartment number if applicable. It ensures that the address provided is sufficient for mailing and corresponds to the employee's actual place of residence. Including the apartment number is particularly important for employees living in multi-unit buildings to avoid any confusion or misdelivery of important tax documents.
4
Checks that the city or town of the employee's address in Part I is provided.
This validation check ensures that the city or town portion of the employee's address in Part I of Form 1095-C is filled out. It checks for the presence of this information to guarantee that the address is geographically complete, which is necessary for proper mailing and accurate record-keeping. The city or town name is also important for regional tax reporting purposes.
5
Validates that the state or province of the employee's address in Part I is entered.
This validation check validates that the state or province field of the employee's address in Part I of Form 1095-C is populated. It ensures that this critical piece of geographic information is included, which is necessary for the correct sorting and delivery of mail, as well as for compliance with state-specific insurance reporting requirements. The state or province is also a key component in identifying the applicable jurisdiction for tax purposes.
6
Ensures that the country and ZIP or foreign postal code of the employee's address in Part I is correctly entered.
This validation check ensures that the country and ZIP or foreign postal code provided for the employee's address in Part I of Form 1095-C is accurate and correctly formatted. It verifies that the ZIP code adheres to the standard 5-digit or 9-digit ZIP+4 format for U.S. addresses, or the appropriate format for foreign addresses. The check also confirms that the country field is not left blank and contains a valid country name or code, as per international standards. This is crucial for ensuring that the employee's location is properly documented for tax and legal purposes.
7
Verifies that the employer's name in Part I is entered.
This validation check verifies that the employer's name has been entered in Part I of Form 1095-C. It ensures that the field is not left blank and that the name provided matches the legal name of the employer as registered with the IRS. This check is important for the identification of the employer and to maintain consistency across tax documents. It also helps prevent errors that could arise from incorrect or missing employer information.
8
Confirms that the Employer Identification Number (EIN) in Part I is entered and formatted correctly.
This validation check confirms that the Employer Identification Number (EIN) is present and correctly formatted in Part I of Form 1095-C. It ensures that the EIN follows the standard 9-digit format, including the hyphen (e.g., 12-3456789). The check also verifies that the number provided is a valid EIN issued by the IRS. Accurate entry of the EIN is essential for proper tax reporting and employer identification.
9
Checks that the employer's street address in Part I includes a room or suite number if applicable.
This validation check scrutinizes the employer's street address in Part I of Form 1095-C to ensure that it includes a room or suite number if applicable. It checks for the presence of additional address details that are necessary for accurate location identification. This is particularly important in multi-tenant buildings where such details are essential for mail delivery and legal purposes. The check helps to avoid any confusion or misdelivery of important tax documents.
10
Validates that the contact telephone number for the employer in Part I is entered and formatted correctly.
This validation check validates that the contact telephone number for the employer in Part I of Form 1095-C is both entered and correctly formatted. It ensures that the telephone number includes the appropriate country code, area code, and local number as required. The check also confirms that the number follows a standard telephone number format, which is critical for ensuring that the employer can be contacted if necessary for any clarifications or additional information.
11
Ensures that the city or town of the employer's address in Part I is provided.
The validation process ensures that the city or town field in Part I of Form 1095-C is not left blank. It checks for the presence of alphanumeric characters that constitute a valid city or town name. The system also verifies that the input matches the expected format for a city or town, and alerts the user if this field is incomplete or contains invalid characters.
12
Verifies that the state or province of the employer's address in Part I is entered.
This validation step verifies that the state or province field in Part I of Form 1095-C has been filled out. It confirms that the input corresponds to a valid state or province abbreviation or name. The system cross-references the provided information with a list of recognized state and province codes to ensure accuracy and completeness of the data entered.
13
Confirms that the country and ZIP or foreign postal code of the employer's address in Part I is correctly entered.
The validation mechanism confirms that the country and ZIP or foreign postal code fields in Part I of Form 1095-C are correctly populated. It checks that the country field contains a valid country name or code and that the ZIP or foreign postal code is in the correct format for the specified country. The system also ensures that the postal code corresponds to the provided city or town and state or province.
14
Checks that the employee's age as of January 1 is entered in Part II.
This check ensures that the employee's age as of January 1 is entered in Part II of Form 1095-C. It validates that the age field is populated with a numerical value that is reasonable for an employee (e.g., not a negative number or unreasonably high age). The system may also compare the entered age with other employee information to confirm consistency.
15
Validates that the 2-digit number for the plan start month in Part II is entered correctly.
The validation process validates that the 2-digit number representing the plan start month in Part II of Form 1095-C is entered correctly. It checks that the number falls within the range of 01 to 12, corresponding to the months of January through December. The system also ensures that the format is correct, using two digits, and may cross-reference this information with the plan year to ensure consistency.

Common Mistakes in Completing Form 1095-C

Failing to use the full legal name in Part I of Form 1095-C can lead to confusion and potential mismatches with IRS records. It is crucial to double-check that the name provided matches the name on the employee's Social Security card. Employers should remind employees to provide their complete legal name as it appears on official documents to ensure accurate reporting. Any discrepancies between the name on the form and the name on file with the Social Security Administration can result in processing delays and may require the submission of corrected forms.

Inputting an incorrect Social Security Number on Form 1095-C can cause significant issues, including incorrect tax assessments for employees. To avoid this, it is recommended to verify the SSN with the employee's Social Security card before submitting the form. Employers should implement a verification process to check the accuracy of all SSNs before form submission. Additionally, employees should be encouraged to review their SSN on their copy of the form to catch any errors promptly.

Omitting the apartment number in the employee's address on Form 1095-C can result in the form not reaching the employee, leading to a lack of awareness about their health coverage information. Employers should ensure that the full address, including the apartment number, is collected and accurately reported. A detailed review of the address information provided by the employee can help prevent this mistake. It is also beneficial to have a system in place that flags incomplete address entries for further review.

Misspelling the city or town in the employee's address can lead to misrouted mail and confusion during the IRS's processing of the form. To prevent this, employers should verify the spelling of all cities and towns against a reliable source, such as the United States Postal Service (USPS) database. Employees should be asked to confirm the correct spelling of their city or town when they provide their address information. Automated address verification tools can also be used to ensure the accuracy of the information entered on the form.

Using an incorrect state or province abbreviation in the employee's address can cause similar issues as misspelling the city or town, including misdirected mail and processing errors. Employers should reference the official USPS abbreviations for states and ensure that the correct abbreviation is used on the form. It is advisable to have a standardized list of state abbreviations readily available during the data entry process. Employees should also be prompted to verify their state abbreviation when providing their address details.

Entering an incorrect country or ZIP code for the employee's address can lead to issues with the IRS's ability to match records and may result in unnecessary correspondence or penalties. To avoid this mistake, double-check the employee's address for accuracy before submission. Ensure that the ZIP code and country fields are filled in correctly and correspond to the current residential address of the employee. It is advisable to cross-reference this information with official documents or employee records.

The employer's name must match the official records, such as those held by the IRS or the Secretary of State. Discrepancies in the employer's name can cause confusion and may lead to the form being rejected or incorrectly processed. To prevent this error, verify the legal name of the business against official documents such as tax returns or incorporation papers before completing the form. Consistency in the employer's name across all filings and official documents is crucial.

Providing an incorrect Employer Identification Number (EIN) can result in the IRS being unable to properly identify the employer, which may delay processing and potentially lead to penalties. To avoid this common mistake, carefully enter the EIN and review it for accuracy before submitting the form. The EIN should be checked against official documents such as prior tax filings or the EIN confirmation letter received from the IRS. It is important to ensure that all nine digits of the EIN are correct and in the proper sequence.

Omitting the room or suite number in the employer's address can lead to mail delivery issues and may prevent the IRS from contacting the employer if needed. To prevent this oversight, include the complete address details, such as the room or suite number, when filling out the form. This information should be consistent with the address used in other official documents and correspondence. Employers should verify their address details for completeness before submitting the form.

Entering an invalid telephone number for the employer contact can hinder communication between the IRS and the employer, potentially causing delays in processing or resolving issues. To avoid this error, ensure that the telephone number provided is current, accurate, and reachable during business hours. It is recommended to double-check the number for typos and confirm that it is the correct number for IRS inquiries related to the form. Providing a direct line or a number with a reliable point of contact can facilitate smoother communication.

Entering an incorrect city or town in the employer's address can lead to issues with record-keeping and correspondence. To avoid this mistake, double-check the spelling against official documents or the employer's website. Ensure that the information matches exactly with what is on file with the IRS and other government agencies. It is also helpful to have someone else review the form to catch any errors that may have been overlooked.

Using the wrong state or province abbreviation in the employer's address can cause confusion and delay the processing of the form. Always verify the correct abbreviation from a reliable source, such as the United States Postal Service for U.S. addresses. Cross-reference the abbreviation with the full state or province name to ensure accuracy. Avoid relying on memory or assumptions, as this can lead to mistakes.

Inputting an incorrect country or ZIP code for the employer's address can result in the form being sent to the wrong location or returned to the sender. To prevent this error, confirm the ZIP code and country by consulting the employer's official documentation or website. If the form is for a U.S. address, use tools like the USPS ZIP code lookup to verify the correct information. Always double-check the numbers entered, as transposition errors are common.

Failing to enter the employee's age as of January 1 in Part II can lead to incorrect determination of eligibility for certain provisions. Ensure that the employee's date of birth is accurately recorded and calculate the age as of January 1 for the tax year in question. This information is critical for accurate reporting and compliance with healthcare coverage requirements. Review the instructions for Part II carefully to confirm the correct entry of this information.

Entering the plan start month in an incorrect format can cause misunderstandings and processing delays. The correct format is typically MM (for example, '01' for January). Before submitting the form, check the specific instructions for the required format and make sure to adhere to it. Using a consistent format throughout the form helps ensure clarity and reduces the risk of errors. Review the completed form to confirm that all dates and months are presented consistently and correctly.

Employers must accurately enter an offer of coverage code for each month to indicate the type of coverage, if any, that was offered to the employee. Neglecting to fill in these codes can lead to confusion about the employee's coverage status and may result in penalties for the employer. To avoid this mistake, employers should carefully review the instructions for the codes and ensure that the correct code is entered for each month for every employee. Double-checking entries before submission can help prevent errors.

It is crucial to enter the correct amount of the employee's required contribution towards the lowest-cost monthly premium for self-only minimum essential coverage. Incorrect amounts can misrepresent an employee's cost for health coverage and affect their eligibility for premium tax credits. Employers should verify the contribution amounts against their payroll and benefits records to ensure accuracy. Regular training for staff responsible for form completion can also help reduce the likelihood of this error.

When an employer qualifies for a Section 4980H Safe Harbor, it is important to enter the corresponding code on Form 1095-C. Failure to do so may lead to incorrect assessments of employer shared responsibility payments. Employers should familiarize themselves with the different safe harbor codes and the conditions under which they apply. Proper documentation and record-keeping of the employer's eligibility for safe harbors can support accurate reporting.

The ZIP code used for determining the affordability of health coverage should be the one associated with the employer's location, not the employee's residence. Using the incorrect ZIP code can lead to an inaccurate calculation of affordability and potential penalties. Employers should ensure that the ZIP code entered on the form reflects their business location and that this information is consistently applied across all forms. Regular updates to the employer's address records can prevent this type of error.

For employers who provide self-insured health coverage, it is mandatory to check the box indicating this on Form 1095-C. Omitting this information can lead to incomplete reporting of an employee's coverage information. Employers should review their health coverage plans to determine if they are self-insured and, if so, make sure to check the appropriate box on the form. A checklist or form review process can help ensure that this information is not overlooked.

Filling out Form 1095-C requires accurate and complete information for each covered individual. Incomplete names can lead to confusion and potential issues with coverage verification. To avoid this mistake, double-check that you have entered the full legal name for each individual as it appears on their Social Security card or other official documents. Ensure that you include any middle names or initials if they are part of the individual's legal name.

The Social Security Number (SSN) or Tax Identification Number (TIN) for each covered individual must be entered correctly on Form 1095-C. An incorrect SSN or TIN can result in incorrect reporting of coverage and potential tax implications for the individual. To prevent this error, verify each SSN or TIN against official documentation before entering it on the form. If you are unsure of the correct number, reach out to the individual for confirmation.

When an SSN or TIN is not available for a covered individual, it is mandatory to provide their date of birth on Form 1095-C. Omitting this information can lead to incomplete reporting. To avoid this oversight, always check that either the SSN/TIN or the date of birth is provided for each individual. If the SSN or TIN is not available, ensure that the date of birth is entered accurately in the format MM/DD/YYYY.

For individuals who were covered for all 12 months of the year, it is important to check the appropriate box on Form 1095-C. Failing to do so may suggest that coverage was not continuous, potentially affecting eligibility for certain tax provisions. To prevent this mistake, review the coverage records for each individual and confirm continuous coverage before checking the box. This simplifies the process for both the individual and the IRS.

Accurately reporting the months of coverage for each individual is crucial on Form 1095-C. Incorrect entries can lead to misunderstandings about the individual's coverage status. To ensure accuracy, cross-reference each individual's coverage dates with your records before filling out the form. If coverage varied throughout the year, take extra care to enter the specific months of coverage correctly. This attention to detail will help maintain accurate reporting for compliance purposes.
Saved over 80 hours a year

“I was never sure if my IRS forms like W-9 were filled correctly. Now, I can complete the forms accurately without any external help.”

Kevin Martin Green

Your data stays secure with advanced protection from Instafill and our subprocessors

Robust compliance program

Transparent business model

You’re not the product. You always know where your data is and what it is processed for.

ISO 27001, HIPAA, and GDPR

Our subprocesses adhere to multiple compliance standards, including but not limited to ISO 27001, HIPAA, and GDPR.

Security & privacy by design

We consider security and privacy from the initial design phase of any new service or functionality. It’s not an afterthought, it’s built-in.

Fill out Form 1095-C with Instafill.ai

Worried about filling PDFs wrong? Instafill securely fills 1095-c forms, ensuring each field is accurate.