Yes! You can use AI to fill out Application Schedule 1: Designer Information (City of Toronto Building Permit Application)
Application Schedule 1: Designer Information is a required schedule that accompanies certain building permit applications in Toronto to disclose who is reviewing and taking responsibility for design work. It captures project details, the responsible individual’s contact information, the design activities being undertaken (per Ontario Building Code Table 3.5.2.1, Division C), and a formal designer declaration. The declaration confirms the designer’s status (registered firm, “other designer,” or exempt), includes BCIN information where applicable, and certifies the accuracy of the submission. This form is important because it establishes accountability and code compliance for design work submitted with a permit application.
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Form specifications
| Form name: | Application Schedule 1: Designer Information (City of Toronto Building Permit Application) |
| Number of pages: | 2 |
| Filled form examples: | Form Schedule 1: Designer Information (14-0070) Examples |
| Language: | English |
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Follow these steps to fill out your SCHEDULE 1: DESIGNER INFORMATION (14-0070) form online using Instafill.ai:
- 1 Enter the project information in Section A (address details, unit/suite, lot/concession, city/town, postal code, and plan/description).
- 2 Complete Section B with the contact information for the individual who reviews and takes responsibility for the design activities (name, firm, address, phone/mobile, email, fax).
- 3 In Section C, select the applicable design activity categories (e.g., House, Small Buildings, Large Buildings, Complex Buildings, HVAC, Structural, Plumbing, Fire Protection, On-site Sewage Systems) and describe the designer’s work.
- 4 Go to Section D (Designer Declaration) and choose the correct declaration option: responsible on behalf of a registered firm, responsible as an “other designer,” or exempt from registration/qualification requirements.
- 5 Provide the required identification details (Individual BCIN and, if applicable, Firm BCIN) and, if claiming an exemption, state the basis for exemption.
- 6 Review the certifications, then sign and date the form and print the declarant’s name (ensuring the submission is made with the firm’s knowledge/consent where applicable).
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Frequently Asked Questions About Form Schedule 1: Designer Information (14-0070)
This schedule is used to identify the person and/or firm that reviews and takes responsibility for design activities on a building permit application. The City uses it to confirm designer qualifications and to process the application.
Schedule 1 is typically completed by the individual who reviews and takes responsibility for the design work (the designer) and, where applicable, the registered firm. It is part of the building permit application package when design activities are being provided.
Not always. The form notes Schedule 1 is not required for holders of an Ontario Association of Architects licence/certificate of practice or for holders of a Professional Engineers Ontario licence/limited licence/certificate of authorization.
You must provide the project address details such as street number and name, unit/suite number (if applicable), city/town, postal code, and the plan number or other description (and lot/con. if applicable). This identifies the property the design relates to.
List the individual who reviews and takes responsibility for the design activities. Provide their name, firm (if applicable), mailing address, phone numbers, and email so the City can contact the responsible designer.
Design activities are the types of design work being provided (e.g., House, Small Buildings, Large Buildings, Complex Buildings, HVAC, Building Structural, Plumbing, Fire Protection, On-site Sewage Systems, etc.). Check all categories that match the work the responsible designer is taking responsibility for, consistent with Ontario Building Code Table 3.5.2.1 (Division C).
Briefly describe what the designer is responsible for, such as “structural framing design for addition,” “HVAC layout,” or “plumbing design for all floors.” If you need more space, continue on the next page as indicated.
A BCIN is a Building Code Identification Number used in Ontario to identify qualified designers and registered firms. In the Designer Declaration (Section D), enter the Individual BCIN and, if applicable, the Firm BCIN.
Choose the option that matches your situation: (1) you take responsibility on behalf of a firm registered under Building Code Division C 3.2.4, (2) you take responsibility as an “other designer” under Division C 3.2.5, or (3) the design work is exempt from registration and qualification requirements. Only select one and complete the related fields.
If you select that the design work is exempt from registration and qualification requirements, you must state the reason (the basis) for that exemption. Provide a clear explanation tied to the applicable Building Code exemption category.
Yes, if you are submitting on behalf of a firm. The certification states you have submitted the application with the knowledge and consent of the firm.
The responsible individual must sign the Designer Declaration, print their name, and date it in the format yyyy-mm-dd. Unsigned or undated schedules may delay processing.
The form states personal information is collected under the City of Toronto Act and the Ontario Building Code Act and is used to process applications and create aggregate statistical reports. Privacy questions can be directed to the Customer Service Manager in the appropriate district (phone: 416-397-5330).
Schedule 1 is submitted as part of your City of Toronto building permit application package to the appropriate district office. Processing times are not listed on the form and vary by project type and application completeness, so submitting a complete schedule helps avoid delays.
Compliance Schedule 1: Designer Information (14-0070)
Validation Checks by Instafill.ai
1
Project Address Completeness (Street No., Street Name, City/Town, Postal Code)
Validates that the project location includes, at minimum, Street Number, Street Name, City/Town, and Postal Code, since these are essential to identify the site and route the application to the correct jurisdiction. Unit/Suite and Lot/Concession should be required when applicable (e.g., multi-tenant buildings or rural properties). If any required address component is missing, the submission should be rejected or flagged as incomplete because the project cannot be reliably located.
2
Canadian Postal Code Format Validation
Checks that all postal code fields (Project and Contact) match the Canadian postal code pattern (e.g., 'A1A 1A1' with optional space) and contain valid characters (letters excluding D, F, I, O, Q, U in the first position if enforcing strict rules). This prevents undeliverable mail and reduces manual correction. If the format fails, the system should prompt the applicant to correct the postal code before submission.
3
Plan Number / Other Description Required When Provided as Primary Identifier
Validates that 'Plan No./Other Description' is present when the project cannot be uniquely identified by civic address alone (e.g., new subdivisions, vacant lots, or rural lots). This ensures reviewers can match the application to the correct parcel or planning reference. If missing in such cases, the submission should be flagged for follow-up or blocked until a plan/description is provided.
4
Contact Person Identity Completeness (First Name, Last Name, Firm)
Ensures the individual who reviews and takes responsibility for design activities has a complete identity record: First Name and Last Name are required, and Firm is required when the declaration indicates responsibility on behalf of a registered firm. This is important for accountability and audit trails. If incomplete, the form should not proceed because responsibility cannot be assigned to a specific person/entity.
5
Contact Address Completeness and Province/Municipality Consistency
Validates that the contact mailing address includes Street Number, Street Name, Municipality, Province, and Postal Code, and that Province is a valid Canadian province/territory value. This supports official correspondence and compliance notices. If the address is incomplete or province is invalid, the submission should be rejected or routed to an exception queue for correction.
6
Telephone, Mobile, and Fax Number Format Validation
Checks that Telephone No., Mobile No., and Fax No. (if provided) conform to expected North American numbering formats (e.g., 10 digits with optional country code +1, allowing separators). At least one reachable phone number (telephone or mobile) should be required to enable timely plan review communication. If numbers are malformed or no primary phone is provided, the system should require correction before acceptance.
7
Email Address Format and Deliverability Check
Validates that the E-mail Address is syntactically correct (e.g., [email protected]) and optionally performs a basic domain check (e.g., contains a valid TLD, no spaces). Email is often the primary channel for review comments and deficiency notices. If invalid, the submission should be blocked or the applicant prompted to provide a correct email.
8
Design Activities Selection Required (At Least One Category)
Ensures at least one design activity checkbox/category is selected (e.g., House, Small Buildings, Large Buildings, Complex Buildings, HVAC, Structural, Plumbing, Fire Protection, On-site Sewage Systems, etc.). This is necessary to determine qualification requirements and the scope of responsibility. If none are selected, the submission should fail validation because the designer’s scope cannot be assessed.
9
Design Activities vs. Description of Designer’s Work Consistency
Validates that the 'Description of designer's work' is provided and aligns with the selected design activity categories (e.g., if 'Structural' is selected, the description should mention structural design elements). This reduces ambiguity and helps reviewers confirm the correct qualification category. If the description is missing or clearly inconsistent with selections, the system should flag the submission for clarification or require edits.
10
Designer Declaration Option Exclusivity (Exactly One Declaration Path)
Checks that exactly one of the declaration statements is selected: (1) responsible on behalf of a registered firm under 3.2.4, (2) responsible as an 'other designer' under 3.2.5, or (3) work is exempt from registration/qualification requirements. This is critical because each path has different BCIN and exemption requirements. If multiple or none are selected, the submission should be rejected until a single, clear declaration is chosen.
11
BCIN Format and Presence Based on Declaration Type
Validates that Individual BCIN is provided when the declaration requires it, and that Firm BCIN is provided when acting on behalf of a registered firm; both should be numeric and match expected length/format rules used by the jurisdiction (e.g., digits only, fixed length if applicable). This ensures the designer and/or firm can be verified in the registry. If required BCINs are missing or malformed, the submission should be blocked or flagged for verification failure.
12
Exemption Basis Required When Exemption Declaration Selected
If the applicant selects that the design work is exempt from registration and qualification requirements, the 'Basis for exemption' text must be completed with a meaningful explanation (not blank or placeholder text). This is necessary for compliance review and auditability. If missing or insufficient, the system should require completion or route the application for manual review.
13
Printed Name Required in Declaration and Matches Contact Person
Validates that the 'print name' in the declaration section is completed and, where applicable, matches the Contact Information individual (First/Last Name) to ensure the responsible person is the same across the form. This prevents situations where one person is listed as contact but another signs without identification. If names are missing or inconsistent, the submission should be flagged for correction or require confirmation.
14
Signature Presence and Signature/Date Pairing
Ensures the declaration includes a signature (electronic signature indicator or uploaded signature, depending on system design) and that a signature is not accepted without a corresponding date. This is important for legal attestation and record integrity. If the signature is missing or the signature/date pairing is incomplete, the submission should be rejected as not properly certified.
15
Declaration Date Format and Reasonableness (YYYY-MM-DD)
Validates that the declaration date follows the required format 'yyyy-mm-dd' and represents a real calendar date, not in the far future, and not unreasonably old relative to submission time (based on business rules). Correct dating is important for compliance timelines and evidentiary purposes. If the date is invalid or outside allowed bounds, the system should prompt for correction before submission.
Common Mistakes in Completing Schedule 1: Designer Information (14-0070)
People often enter only a partial address (e.g., street name without street number, missing unit/suite, or no city/postal code) or skip lot/concession and plan number/other description. This happens because applicants assume the municipality can “look it up,” but missing identifiers can delay intake, cause misfiled applications, or trigger requests for clarification. Avoid this by completing every location field that applies and matching the address exactly to the property records, including unit/suite and plan/lot details when relevant.
Applicants frequently put “Toronto” in one place and leave the other blank, or enter a neighbourhood in the municipality field. This confusion is common because the form uses both “City/Town” (Project Information) and “Municipality” (Contact Information), which are not the same purpose. To avoid processing delays, enter the project’s city/town in Section A and the designer/contact’s municipality in Section B, ensuring both are filled when applicable.
A common error is entering an incomplete postal code, using the wrong format, or providing a postal code that doesn’t match the street address. This can prevent notices from being delivered and can slow down verification of the project location. Use the correct Canadian format (e.g., A1A 1A1), include the space if required by your system, and confirm it matches the address you entered.
Many submissions list an office administrator, permit runner, or general firm contact instead of the individual who reviews and takes responsibility for the design activities. This happens because people treat Section B as general contact info, but the form explicitly requires the accountable designer. Avoid rejection or follow-up requests by naming the actual responsible individual and ensuring their BCIN/qualification aligns with the design activities selected.
Applicants often omit telephone/mobile numbers, enter typos in email addresses, or use a shared email that isn’t monitored. The consequence is missed correction requests and longer approval timelines because staff cannot reach the responsible person quickly. Double-check all contact fields for accuracy, include at least one reliable phone number, and use an email address that will be actively monitored during review.
People frequently check categories that don’t match the scope (e.g., selecting “Large Buildings” for a small residential project) or check everything “just in case.” This usually happens due to unfamiliarity with Building Code Table 3.5.2.1 and the form’s category structure. Incorrect selections can trigger qualification/BCIN mismatches and additional review; only select the disciplines and building types you are actually responsible for and confirm your qualifications cover them.
A common mistake is writing generic text like “design” or leaving the description empty, especially when multiple disciplines are involved. Reviewers rely on this narrative to confirm scope, responsibility, and alignment with the checked categories. Provide a clear, specific summary (e.g., “architectural design for Part 9 house renovation; coordination of HVAC layout only”) and continue on the next page if needed.
Applicants sometimes check multiple declaration statements or fail to clearly indicate which declaration applies (firm-registered designer vs. other designer vs. exempt work). This happens because the options look similar and people assume more is better, but it creates ambiguity about the legal basis for qualification/registration. Select only the single statement that matches your situation and ensure the supporting fields (BCINs or exemption basis) are completed accordingly.
Many forms include a blank BCIN, a mistyped number, or the firm BCIN entered in the individual BCIN field (and vice versa). This is common when copying from prior applications or when multiple staff handle the submission. These errors can cause the application to be put on hold for verification; always confirm the correct BCINs, enter them in the correct fields, and ensure they correspond to the declared role and selected design activities.
Applicants often tick the exemption option but leave the “Basis for exemption from registration and qualification” blank or provide a non-specific explanation. This happens because people assume exemption is automatic for small projects, but the form requires a clear basis tied to the Building Code provisions. Avoid delays by explicitly stating the applicable exemption rationale and ensuring it truly applies to the scope of work.
Common problems include forgetting to sign, typing a name without a signature where a signature is required, or using a date format other than yyyy-mm-dd. These mistakes occur because the declaration is on the second page and is easy to overlook. Ensure the responsible individual signs, prints their name, and dates the form using the required format to prevent the schedule from being deemed incomplete.
Some applicants submit Schedule 1 even though they are exempt (e.g., certain licensed architects/engineers), while others fail to submit it when a BCIN-qualified designer is required. This confusion stems from the note about exemptions for OAA/PEO license holders and the multiple pathways in the declaration. Confirm whether your professional status exempts you; if not exempt, complete all sections and provide the correct BCIN/registration details.
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