Yes! You can use AI to fill out Colorado Form DR 0026, Tax Statement for Leased Motor Vehicle
Colorado Form DR 0026, Tax Statement for Leased Motor Vehicle, is a crucial document for auto dealers who sell a vehicle to a lessor. It serves as a tax statement when the lessor, not the dealer, is responsible for collecting sales tax on the lease payments, and it must be presented to the county clerk to issue title and registration. This form ensures proper tax accounting for leased vehicles at the state, county, and local levels. Today, this form can be filled out quickly and accurately using AI-powered services like Instafill.ai, which can also convert non-fillable PDF versions into interactive fillable forms.
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Form specifications
| Form name: | Colorado Form DR 0026, Tax Statement for Leased Motor Vehicle |
| Number of pages: | 1 |
| Language: | English |
| Categories: | tax forms, state tax forms, PA state forms |
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How to Fill Out DR 0026 Online for Free in 2026
Are you looking to fill out a DR 0026 form online quickly and accurately? Instafill.ai offers the #1 AI-powered PDF filling software of 2026, allowing you to complete your DR 0026 form in just 37 seconds or less.
Follow these steps to fill out your DR 0026 form online using Instafill.ai:
- 1 Navigate to Instafill.ai and upload or select the Colorado DR 0026 form.
- 2 Use the AI assistant to automatically fill in vehicle details like year, make, model, and VIN in Part 1.
- 3 Provide information for the lessee, driver, and lessor in Parts 2 and 3, letting the AI guide you through each required field.
- 4 In Part 4, enter the amount paid at signing and delivery, and let the AI help calculate the applicable state, county, and special district taxes based on the provided rates.
- 5 Complete Part 5 for any Home Rule City taxes, if applicable, by entering the taxable amount and tax rate.
- 6 Review all the auto-filled and calculated information for accuracy, including the total amount due calculated in Part 6.
- 7 Securely download, print, or share the completed DR 0026 form for submission to the appropriate county clerk.
Our AI-powered system ensures each field is filled out correctly, reducing errors and saving you time.
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Frequently Asked Questions About Form DR 0026
Form DR 0026 is a tax statement for leased motor vehicles. Auto dealers must complete this form when they sell a vehicle to a lessor, and the lessor will be responsible for collecting sales tax on the lease payments.
Use Form DR 0026 when you, the dealer, sell a vehicle to a lessor who will collect sales tax on the subsequent lease payments. Form DR 0024 is used for standard vehicle sales where the dealer collects the full sales tax at the time of purchase.
The completed form must be submitted to the county clerk in the county where the vehicle will be registered. This must be done before the title and/or registration can be issued for the vehicle.
This amount includes any down payment, capitalized cost reduction, or other fees paid by the lessee directly to the dealer at the time the lease is signed. The dealer is responsible for collecting and remitting sales tax on this amount.
Tax 'Remitted with DR 0100' is tax you will report on your regular periodic sales tax return. Tax 'Remitted with DR 0026' is tax paid directly to the county clerk along with this form, typically for county or special district taxes.
The lessee is the individual or entity legally responsible for the lease agreement. The driver is the primary operator of the vehicle, and this information is required for registration and record-keeping purposes.
If the vehicle is leased in a Home Rule City, you must complete Part 5 of the form. This section is for calculating and reporting any applicable city sales or use tax that is paid directly to the city or with this form.
This number is the state sales tax license number issued to the leasing company (the lessor). You must obtain this information directly from the lessor to properly complete the form.
Yes, services like Instafill.ai use AI to accurately auto-fill form fields, which can save you significant time and help reduce errors. This is especially useful for forms with repetitive information or complex calculations.
You can use a service like Instafill.ai to complete the form online. Simply upload the DR 0026 PDF, and the AI will make the fields interactive and help you fill in the required information quickly and accurately.
If you have a non-fillable or 'flat' PDF, you can use a tool like Instafill.ai. It can convert the static PDF into an interactive, fillable form that you can easily complete on your computer.
This is the total amount of tax that must be paid to the county clerk at the time you submit the form. It is the sum of all tax amounts listed in the 'Tax Remitted with DR 0026' columns in Parts 4 and 5.
The Delivery Agent is the person or entity, often the dealership itself, that physically delivers the vehicle to the lessee. You should enter the name and address of the dealership or individual who handled the delivery.
Compliance DR 0026
Validation Checks by Instafill.ai
1
Validates Vehicle Identification Number (VIN) Format
This check ensures the Vehicle Identification Number (VIN) adheres to the standard 17-character alphanumeric format. It verifies the length and character types, and may include a checksum validation to detect typos. An invalid VIN prevents proper vehicle identification and registration, so failure would block form submission until a valid VIN is entered.
2
Ensures Model Year is Plausible
This validation confirms that the 'Model Year' is a 4-digit number and falls within a reasonable range (e.g., not in the distant past or more than one year into the future). This prevents data entry errors that could cause issues with vehicle registration and tax calculation. If the year is invalid, the user will be prompted to correct it.
3
Verifies Lease Date is a Valid, Non-Future Date
This check validates that the 'Date of Lease' is in a proper date format (e.g., MM/DD/YYYY) and is not a date in the future. The lease date is a critical legal and financial data point that cannot be post-dated. A failed validation would require the user to enter a date that is on or before the current day.
4
Confirms Completeness of Vehicle, Lessee, and Lessor Information
This validation ensures that all required fields in Part 1 (Vehicle Information), Part 2 (Lessee Information), and Part 3 (Lessor Information) are filled out. These sections contain the core data for the transaction, identifying the asset and the primary parties involved. Incomplete information would make the form invalid for county clerk processing, so submission is blocked until all required fields are complete.
5
Validates State Tax Calculation in Part 4
This check performs a calculation to verify data integrity for the state tax row. It confirms that the sum of 'State Tax Remitted with DR 0100' and 'State Tax Remitted with DR 0026' equals the 'Amount Paid at Signing and Delivery' multiplied by the fixed 2.9% state tax rate. This is crucial for ensuring accurate tax reporting and remittance, and a mismatch would indicate a calculation error that must be corrected.
6
Verifies Local Tax Calculation Consistency
For each local tax row in Part 4 (RTD/SCFD, Statutory City, etc.) with a non-zero tax rate, this check validates that the sum of tax remitted with DR 0100 and DR 0026 equals the 'Amount Paid at Signing and Delivery' multiplied by the specified tax rate. This ensures that all jurisdictional taxes are calculated correctly based on the provided rates. A failure indicates a mathematical error that needs to be fixed before submission.
7
Conditional Requirement for DR 0100 Sales Tax Account Number
This validation ensures that the 'Colorado Sales Tax Account Number for Tax Remitted with DR 0100' field is filled if any amount greater than zero is entered in any of the 'Tax Remitted with DR 0100' columns in Part 4. This account number is necessary to correctly associate the remitted tax with the dealer's account. If the condition is met and the field is empty, the form will be flagged as incomplete.
8
Validates Home Rule City Tax Calculation in Part 5
If Part 5 is filled out, this check verifies that the sum of 'Tax Remitted to City' and 'Tax Remitted with DR 0026' equals the 'Taxable Amount' multiplied by the 'Tax Rate for Home Rule City'. This cross-field validation ensures the tax amounts for home rule cities are calculated and allocated correctly. An error would require the user to review and correct the amounts in Part 5.
9
Ensures Lease Duration is a Positive Integer
This check validates that the 'Number of Months Lease is to Run' is a positive integer greater than zero. A lease term must be a defined, positive duration for financial and legal purposes. Entering zero, a negative number, or a non-integer would be invalid and prevent the form from being processed correctly.
10
Verifies Final Summation in 'Total Amount Due with DR 0026'
This is a critical final check that validates the 'Total Amount Due with DR 0026' in Part 6. The system calculates the sum of all values in the 'Tax Remitted with DR 0026' columns from both Part 4 and Part 5 and ensures it matches the value entered in the total field. A mismatch indicates a significant calculation error, and the form cannot be submitted until the total accurately reflects the sum of its parts.
11
Validates Presence of Lessor's Colorado Sales Tax Account Number
This check ensures the 'Lessor Colorado Sales Tax Account Number' in Part 3 is present and follows the expected format. This number is essential for the Department of Revenue to identify the lessor responsible for collecting and remitting tax on lease payments. Failure to provide a valid account number would result in rejection of the form.
12
Conditional Requirement for Tax Jurisdiction Names
This validation ensures that if a tax rate or tax amount is entered for a local jurisdiction (e.g., RTD/SCFD, Statutory City, County), the corresponding 'Name' field for that jurisdiction is also filled out. The name is required to identify which entity the tax is for. An empty name field with associated tax data would cause an error, requiring the user to specify the jurisdiction.
Common Mistakes in Completing DR 0026
The 17-character VIN is frequently mistyped due to its length and complexity. An incorrect VIN will cause a mismatch with title documents, leading to immediate rejection by the county clerk and delaying the vehicle's registration process. To avoid this, carefully transcribe the VIN from the official vehicle documents, and consider using an AI-powered tool like Instafill.ai, which can validate the format and length of the VIN as it's entered.
This error occurs when the person leasing the vehicle (lessee) is different from the primary driver, and their information is swapped or entered incorrectly. This can create confusion regarding legal responsibility and the proper address for registration and taxation. Always verify the roles of each party from the lease agreement to ensure information is placed in the correct fields.
Dealers often forget to include or enter incorrect state and city sales tax account numbers for the lessor in Part 3. This information is critical for the Department of Revenue to track and credit tax payments correctly. Omitting these numbers can lead to significant processing delays, compliance issues for the lessor, and rejection of the form.
Dealers sometimes mistakenly apply the sales tax rates for their dealership's location instead of the lessee's physical address, which is the basis for taxation. This results in an incorrect tax calculation, leading to either underpayment or overpayment and subsequent correction notices from the tax authority. It is crucial to use a tax rate lookup tool for the lessee's specific address to ensure accuracy.
Part 4 requires dealers to distinguish between taxes remitted with their regular DR 0100 return and taxes paid with this DR 0026 form. This distinction is often misunderstood, causing incorrect allocation and payment discrepancies. This complicates tax reconciliation for both the dealer and the state. AI form-filling tools like Instafill.ai can help automate these calculations and allocations based on predefined rules to prevent errors.
The form requires manually calculating tax amounts for multiple jurisdictions (state, county, special districts) based on different rates. Simple arithmetic or rounding errors are very common and lead to an incorrect total amount due. An incorrect payment will halt the registration process until the discrepancy is resolved and the correct amount is paid.
The lessee's address may fall within several special taxing districts (e.g., RTD, SCFD), each with its own tax rate. Dealers often fail to identify all applicable districts, leading to an under-collection of taxes. This results in compliance issues and requires future corrections. Using an address-based jurisdiction lookup tool is essential for accuracy.
Part 5 is dedicated to Home Rule Cities, which collect their own taxes. Dealers may not know if a lessee's city is a Home Rule jurisdiction or may fill out this section when it's not applicable. This error causes taxes to be remitted to the wrong authority (e.g., the state instead of the city), creating significant reconciliation problems and delays.
The 'Total Amount Due with DR 0026' in Part 6 is a sum of specific columns from the preceding sections. A simple addition error here is a frequent mistake that results in an incorrect payment being submitted with the form. This will be flagged by the county clerk, stopping the titling process until the correct payment is made. Automated calculation features in tools like Instafill.ai can eliminate these summation errors.
The form requires the physical address of the lessee for vehicle registration and tax jurisdiction purposes. Filers sometimes enter a PO Box, which is not permissible for vehicle registration in Colorado. This will cause the form to be rejected by the county clerk, forcing the dealer to obtain the correct physical address and resubmit the paperwork. If the form is a non-fillable PDF, a tool like Instafill.ai can convert it to a smart, fillable version with address validation.
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