Yes! You can use AI to fill out Intra-Brokerage Securities Transfer
This form provides the necessary instructions and details for a donor to transfer securities, such as stocks, from their brokerage account to an account held by the Christian Community Foundation dba WaterStone at Charles Schwab. It ensures the proper handling and crediting of a non-cash donation by capturing donor information, security details, and specific account transfer codes (DTC). Today, this form can be filled out quickly and accurately using AI-powered services like Instafill.ai, which can also convert non-fillable PDF versions into interactive fillable forms.
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Form specifications
| Form name: | Intra-Brokerage Securities Transfer |
| Number of pages: | 1 |
| Language: | English |
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How to Fill Out Intra-Brokerage Securities Transfer Form Online for Free in 2026
Are you looking to fill out a INTRA-BROKERAGE SECURITIES TRANSFER FORM form online quickly and accurately? Instafill.ai offers the #1 AI-powered PDF filling software of 2026, allowing you to complete your INTRA-BROKERAGE SECURITIES TRANSFER FORM form in just 37 seconds or less.
Follow these steps to fill out your INTRA-BROKERAGE SECURITIES TRANSFER FORM form online using Instafill.ai:
- 1 Navigate to Instafill.ai and upload or select the Intra-Brokerage Securities Transfer form.
- 2 Use the AI-powered tool to automatically fill in your personal details in the 'Donor Information' section, including name, address, and contact information.
- 3 Specify the securities to be transferred by entering the number of shares and the name of each security in the designated fields.
- 4 Indicate the source of the donation by checking the appropriate box for a Personal, Trust, or Business account.
- 5 Enter the specific WaterStone Fund Name or Number to ensure your donation is correctly allocated.
- 6 Review all the information entered for accuracy, making sure all fields are complete.
- 7 Download the completed form and send a copy to WaterStone via fax as instructed to ensure proper tracking of your gift.
Our AI-powered system ensures each field is filled out correctly, reducing errors and saving you time.
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Frequently Asked Questions About Form Intra-Brokerage Securities Transfer Form
This form is used to provide your broker with the necessary instructions to transfer securities (stocks, bonds, etc.) as a donation to a specific fund held at Christian Community Foundation, also known as WaterStone.
A donor who wishes to gift marketable securities from their personal, trust, or business brokerage account to a WaterStone fund needs to complete this form.
You must provide this form to your current broker to initiate the transfer. You are also required to send a copy to WaterStone via fax at (719)-447-4700 for tracking purposes.
You should contact WaterStone at 719-447-4620 before every transfer to confirm the DTC instructions, as this information can change without notice.
The DTC (Depository Trust Company) number is a unique identifier for the receiving financial institution. This form specifies using the DTC number (0164, Code 40) because there is no ACAT number for this particular account.
You need to list the number of shares and the name of each marketable security you are donating. If you are gifting more than four different securities, you should attach a separate sheet with the additional details.
In this field, you must specify the name or number of the designated fund you want your donation to benefit, such as 'Denver Street School #176042' shown as an example on the form.
In the 'Donor Information' section, check the box next to 'Trust' and write the full name of the trust in the space provided.
The form indicates that the receiving broker for WaterStone's account at Charles Schwab is Trinity Capital Management.
Yes, services like Instafill.ai use AI to accurately auto-fill form fields, which can save you time and help prevent errors.
You can use a service like Instafill.ai to upload the PDF, fill it out digitally on any device, and then download or print the completed form for submission.
If you have a non-fillable PDF, you can use a tool like Instafill.ai to convert it into an interactive, fillable form that you can easily complete online.
All necessary information for the receiving institution, including the Charles Schwab account number, DTC number, and the beneficiary name (WaterStone), is provided at the top of the form.
Compliance Intra-Brokerage Securities Transfer Form
Validation Checks by Instafill.ai
1
Ensures at least one security transfer is specified
Checks that at least one pair of '# of shares' and 'shares of' fields is filled out. This is crucial because the primary purpose of the form is to document a securities transfer. If no securities are listed, the form is incomplete and cannot be processed, leading to delays in the donation.
2
Validates that the number of shares is a positive integer
This check ensures that the value entered in any '# of shares' field is a whole number greater than zero. Securities are typically transferred in whole units, and a non-positive or fractional number would be invalid for a transfer instruction. An invalid number would cause the transfer to be rejected by the brokerage.
3
Ensures security name is provided for every share quantity
This validation verifies that if a value is entered for '# of shares', the corresponding 'shares of' field (the name of the security) is also filled. Without the security's name or ticker symbol, the brokerage cannot identify which asset to transfer. This prevents incomplete transfer instructions that would be rejected and require manual follow-up.
4
Requires Donor Name to be completed
This validation ensures the 'Donor(s)' field is not empty. Identifying the donor is fundamental for legal, tax, and record-keeping purposes, including providing the donor with a receipt for their contribution. An anonymous submission would prevent proper attribution and acknowledgement of the gift.
5
Ensures exactly one donation source type is selected
This check verifies that only one of the checkboxes (Personal/Individual, Trust, or Business) is selected. The source of the donation determines the legal entity making the gift, which has significant tax and legal implications. Selecting none or multiple options creates ambiguity and would require manual clarification before the transfer can be processed.
6
Requires Trust Name if donation is from a Trust
This validation is triggered if the 'Trust' checkbox is selected, ensuring the 'Trust Name' field is filled out. The specific name of the trust is legally required to identify the donating entity correctly for transfer and tax documentation. A missing trust name would render the form incomplete and legally insufficient.
7
Requires Business Name if donation is from a Business
If the 'Business' checkbox is selected, this check confirms that the 'Business Name' field is completed. The full legal name of the business is necessary to properly execute the transfer from the correct corporate account and for tax reporting purposes. Omitting the business name would make it impossible to process the donation from a corporate entity.
8
Validates completeness of the Donor's mailing address
This check ensures that the 'Address', 'City', 'State', and 'Zip' fields are all filled out. A complete mailing address is essential for sending official correspondence, including tax receipts and acknowledgements. An incomplete address could result in the donor not receiving critical documentation for their records.
9
Validates the format of the Zip Code
This validation ensures the 'Zip' field contains a valid 5-digit or 9-digit (ZIP+4) US postal code format, such as 12345 or 12345-6789. An incorrectly formatted zip code can cause mail to be delayed or returned, preventing the donor from receiving important documents. This check improves the reliability of communication.
10
Validates the format of the Daytime Phone number
This check verifies that the 'Daytime Phone' field contains a valid 10-digit phone number, potentially allowing for common formats like (XXX) XXX-XXXX or XXX-XXX-XXXX. A valid phone number is critical for contacting the donor quickly if there are any questions or issues with the transfer. An invalid number would delay problem resolution.
11
Validates the format of the Email address
This validation ensures the value entered in the 'Email' field follows the standard email format, such as [email protected]. An email address is a primary method for communication, sending confirmations, and delivering electronic documents. An invalid email address would prevent the organization from communicating effectively with the donor.
12
Ensures the destination Fund Name or Number is provided
This check verifies that the 'FBO WATERSTONE FUND NAME OR NUMBER' field is completed. This information is critical for WaterStone to correctly allocate the donated securities to the intended fund or cause within their system. Without this identifier, the donation cannot be properly designated and may be held in a general fund until the donor can be contacted for clarification.
Common Mistakes in Completing Intra-Brokerage Securities Transfer Form
The form explicitly requests that the donor contact WaterStone prior to executing the transfer. Donors often skip this step, assuming it's optional. This can lead to significant delays or rejection if the receiving institution's DTC instructions have changed or they are not prepared for the incoming gift. To avoid this, always call the provided number to confirm details and give a heads-up before instructing your broker.
The 'FBO WATERSTONE FUND NAME OR NUMBER' field is critical for directing the donation to the donor's intended cause, such as the 'Denver Street School #176042' noted on the form. Leaving this field blank or entering vague information can result in the donation being placed in a general fund, failing to meet the donor's specific charitable intent. This error can be difficult to correct, so always double-check and enter the precise fund name or number.
A common procedural error is submitting the form to the brokerage but failing to send a copy to WaterStone as required. Without this copy, WaterStone has no record of the donor's intent and cannot track the incoming securities. This leads to delays in acknowledging the gift and issuing a tax receipt. Always remember to fax or email a completed copy to WaterStone to ensure your donation is processed correctly.
Donors may enter an incorrect ticker symbol, an abbreviated company name, or fail to specify the exact class of stock. This ambiguity forces the brokerage to halt the transfer and seek clarification, causing significant delays. To prevent this, provide the full, official name of the security and its corresponding ticker symbol for each item being transferred.
People often check the 'Personal/Individual' box when the securities are actually held in a trust or business account. This mismatch between the selected account type and the actual source will cause the transfer to be rejected by the brokerage's compliance department. Carefully verify the legal ownership of the account and check the correct box, filling in the 'Trust Name' or 'Business Name' if applicable.
The form clearly states to use DTC numbers and that there is no ACAT number. However, many donors or their advisors are accustomed to the ACAT system and may try to initiate a transfer using that method. This will inevitably fail because the instructions are for an intra-brokerage transfer, not a standard inter-brokerage ACAT. Always follow the specific transfer instructions provided on the form.
Since this form is a non-fillable PDF, it must be printed and completed by hand, which often results in illegible entries. A smudged digit in the share count or a misspelled name can lead to processing errors or outright rejection of the transfer request. To ensure clarity, you can use a service like Instafill.ai, which converts flat PDFs into fillable forms, allowing you to type your information for perfect legibility.
Simple typos in the phone number or email address are frequent mistakes that prevent WaterStone or the brokerage from contacting the donor with questions. An incorrect mailing address can mean the official tax receipt is never received. AI-powered form-filling tools like Instafill.ai can help prevent these data entry errors by auto-populating and validating contact information, ensuring all communications are successful.
Instead of a specific number, donors sometimes write 'All' in the '# of shares' field. This can create ambiguity and processing delays, especially if the donor holds the same security in multiple accounts at the same brokerage. It is always best to specify the exact number of whole shares you intend to donate to avoid any confusion.
The form lists Charles Schwab as the account location but 'Trinity Capital Management' as the Receiving Broker, which can be confusing. A donor might mistakenly try to contact Trinity for account support or provide incorrect instructions to their own broker. It's crucial to understand that the transfer must be directed to the Charles Schwab account number listed, using the provided DTC instructions, regardless of other parties mentioned.
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