Yes! You can use AI to fill out Residential Rental Application (Statement of Information for Rental Applicants) — Residential Tenancies Act 1997 (Vic) s 29C; Residential Tenancies Regulations 2021 (Vic) reg 14
This is a Victorian residential rental application package that includes the mandatory âStatement of Information for Rental Applicantsâ (covering anti-discrimination protections and where to get help) and the applicantâs detailed tenancy application (property preferences, occupants/pets, 100-point ID, rental history, employment/income, references, and declarations). It is important because it provides the rental provider/agent with the information needed to assess suitability for a lease and includes privacy, tenancy database, and utility-connection consents that may affect how your information is used and disclosed. Today, this form can be filled out quickly and accurately using AI-powered services like Instafill.ai, which can also convert non-fillable PDF versions into interactive fillable forms.
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Form specifications
| Form name: | Residential Rental Application (Statement of Information for Rental Applicants) — Residential Tenancies Act 1997 (Vic) s 29C; Residential Tenancies Regulations 2021 (Vic) reg 14 |
| Number of pages: | 6 |
| Filled form examples: | Form Residential Rental Application (VIC) — Jellis Craig Examples |
| Language: | English |
| Categories: | utility forms, rental application forms |
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How to Fill Out Residential Rental Application (VIC) — Jellis Craig Online for Free in 2026
Are you looking to fill out a RESIDENTIAL RENTAL APPLICATION (VIC) — JELLIS CRAIG form online quickly and accurately? Instafill.ai offers the #1 AI-powered PDF filling software of 2026, allowing you to complete your RESIDENTIAL RENTAL APPLICATION (VIC) — JELLIS CRAIG form in just 37 seconds or less.
Follow these steps to fill out your RESIDENTIAL RENTAL APPLICATION (VIC) — JELLIS CRAIG form online using Instafill.ai:
- 1 Go to Instafill.ai and upload the Residential Rental Application PDF (or select it from the form library if available).
- 2 Let the AI detect and map the form fields (applicant name, property address/preferences, inspection date, commencement date, term, and rent amount) and confirm the field matches.
- 3 Enter applicant details and contact information, then add all additional adult occupants, number of adults/children, and pet details (if any).
- 4 Provide identification details (e.g., driver’s licence and/or passport) and current/previous address and rental provider/agent history, including reasons for moving and tenancy lengths.
- 5 Complete employment and income sections (current/previous employer, net income, self-employment details, and any additional income sources) and add professional/personal references and emergency contact.
- 6 Review and complete disclosures/consents (privacy statement, National Tenancy Database disclosure, and optional YourPorter utility connection preferences), then e-sign and date where required.
- 7 Download the completed application, attach required supporting documents (e.g., 100 points of ID, payslips, rental ledger/lease/reference), and submit to the agent/office as instructed.
Our AI-powered system ensures each field is filled out correctly, reducing errors and saving you time.
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Frequently Asked Questions About Form Residential Rental Application (VIC) — Jellis Craig
This form is used by Jellis Craig Property Management to collect your details and supporting documents so the rental provider (landlord) can assess your application to lease a property. It also includes required disclosures under Victorian rental laws.
The form states âPlease complete one application per person.â Each adult who will live at the property should submit their own application, and all adult occupants must be listed in the âOther Applicant Namesâ section.
You can return the completed form to the relevant office with 100 points of ID, or apply online via jelliscraig.com.au under PROPERTY MANAGEMENT. Follow any additional instructions provided by the agent handling the listing.
You must attach photocopies totaling 100 points of identification. The form also asks for your 3 most recent payslips, and if you previously rented privately, a lease agreement or formal written reference (and/or receipt history).
â100 points of IDâ means providing enough identification documents to meet the agencyâs ID threshold (see the linked Jellis Craig ID guide). If you donât have a driverâs licence, you can use alternate ID such as a passport and other supporting documents to reach 100 points.
Enter the full address of the property youâre applying for under Preference 1, and optionally list another property under Preference 2. Include the date you inspected the property so the agency can match your application to the correct listing.
Use the date you can realistically start the lease (day/month/year), the lease length in months, and the weekly rent amount you are offering/agreeing to. These should align with the listing details unless the agent has advised otherwise.
If you are not renting, the form directs you to skip the current rental provider section and complete the homeowner details (e.g., whether your home is to be sold/rented/retained and agent details). Provide as much supporting information as possible to explain your housing history.
If self-employed, provide your accountantâs name and contact number, business type, and ACN, and indicate whether youâll operate the business from home. You can also list additional income sources (type and monthly amount) in the âAdditional Sources of Incomeâ section.
The form specifies references should be âNot next of kin.â Choose professional and personal referees who can verify your reliability (e.g., manager, colleague, community leader), and provide their relationship and phone number.
Answer Pets Yes/No, then provide the number of pets, type/breed, age, and whether they are inside/outside. Pet approval depends on the rental provider and the property, so provide accurate details to avoid issues later.
The form explains that the agent/property manager may use NTD to check tenancy history and public record information, and that your tenancy information may be reported during the lease. If you donât provide the information, the agent may be unable to process the application.
YourPorter is a free service that can help connect utilities (and will connect water for usage charges on behalf of the agent if approved). You are under no obligation to use YourPorter, but if you sign the consent, they may contact you by phone/SMS/email to arrange connections.
The form notes that if your application is successful, you may be required to sign a lease within 24 hours of approval and pay the first monthâs rent and bond. Ask the agent for the exact payment methods and deadlines.
YesâAI tools can help you complete forms faster and more accurately; services like Instafill.ai can auto-fill form fields using the information you provide. To use it, upload the PDF to Instafill.ai, review the extracted fields (e.g., name, address, ID, employment, references), let it populate the form, then double-check and export for submission.
If the PDF is âflatâ (non-fillable), you can still complete it by printing and handwriting, or use a tool that converts it into a fillable form. Instafill.ai can convert non-fillable PDFs into interactive fillable forms and then help auto-fill the fields.
Compliance Residential Rental Application (VIC) — Jellis Craig
Validation Checks by Instafill.ai
1
Primary Applicant Name Completeness and Character Validation
Validates that Surname and First Name are provided for the primary applicant, and that the name fields contain only reasonable name characters (letters, spaces, hyphens, apostrophes) with no numbers or symbols. This is important for identity verification, tenancy database checks, and preparing the lease correctly. If validation fails, the submission should be blocked and the applicant prompted to correct missing or invalid name components.
2
Property Address Required and Structured Address Validation
Ensures the Property Address (or Preference 1/Preference 2) is present and includes a minimum viable structure (street number + street name + suburb) rather than a vague description. This prevents misrouting the application and ensures the correct property is assessed and referenced in downstream systems. If validation fails, require the applicant to enter a complete address or select a valid property listing reference.
3
Date Inspected Format and Logical Range Check
Checks that Date Inspected is a valid date (DD/MM/YYYY or equivalent configured format) and is not in the future. This is important because inspection date is often used to confirm attendance and application eligibility timing. If invalid or future-dated, flag the field and require correction before submission.
4
Preferred Commencement Date Validity and Timing Rules
Validates that the Preferred Commencement Date Day/Month/Year form a real calendar date and that the date is not unreasonably in the past (e.g., earlier than today minus a configured grace period). This prevents impossible lease start dates and reduces manual follow-up by property managers. If validation fails, block submission and request a valid start date.
5
Lease Term (Months) Numeric and Reasonable Bounds Validation
Ensures Term in Months is a whole number and falls within acceptable business rules (e.g., 1â36 months, or agency-configured limits). This is important for lease generation and rent scheduling, and prevents accidental entries like 0, negative values, or text. If validation fails, prompt the applicant to enter a valid term length.
6
Rental Amount Per Week Currency and Range Validation
Checks that the Rental Amount per week is numeric, positive, and formatted as currency (no letters; allow optional decimals) and within a reasonable range for the market/portfolio (configurable). This prevents data entry errors (e.g., missing zeros) that could distort affordability checks and reporting. If validation fails, require correction and optionally warn if the amount deviates significantly from the advertised rent.
7
Contact Details: Email Format and At-Least-One-Phone Requirement
Validates that the Email field matches a standard email pattern and that at least one phone number (mobile/home/work) is provided. Reliable contact details are essential for arranging approvals, inspections, and verification calls. If validation fails, block submission and highlight the invalid email and/or missing phone requirement.
8
Australian Phone Number Format Normalization and Validation
Validates Home, Mobile, Work, and reference phone numbers against Australian numbering rules (e.g., mobile 04xxxxxxxx, landline with area code, allow +61) and strips spaces/dashes for storage. This reduces failed contact attempts and improves integration with SMS/telephony services (including YourPorter contact). If validation fails, prompt for a correctly formatted number and do not accept clearly invalid lengths or characters.
9
Occupancy Counts Must Be Non-Negative Integers and Consistent with Other Adult Applicants
Ensures Number of Adults and Number of Children are non-negative integers and that Number of Adults is at least 1 (primary applicant). Additionally, if other adult applicant names are provided, the count of listed adult applicants should not exceed the Number of Adults and should be logically consistent (e.g., primary applicant + listed adults equals adults count, within a configurable tolerance). If validation fails, require the applicant to reconcile the adult/child counts with the listed occupants.
10
Pet Declaration Consistency (Pets Y/N vs Pet Details)
Checks that if Pets is marked 'No', then Number of Pets is empty/0 and pet details (type/breed, age, inside/outside) are blank; if Pets is 'Yes', then Number of Pets must be a positive integer and at least one pet detail is provided. This prevents contradictory submissions and supports landlord decisioning and compliance with pet-related processes. If validation fails, prompt the applicant to either remove pet details or complete them based on the Pets selection.
11
Driver’s Licence Details: State, Number, and Expiry Date Validation
Validates that Driverâs Licence Number is present when provided, State of Issue is one of the valid Australian states/territories, and Expiry Date is a valid date not already expired (or flags if expired). This is important for identity verification and meeting the stated 100 points of ID requirement. If validation fails, require correction or prompt the applicant to provide an alternate ID if they cannot provide a valid licence.
12
Passport Details: Number, Country, and Expiry Date Validation
Ensures Passport Number is alphanumeric within reasonable length bounds, Passport Country is provided (preferably from a controlled list), and Passport Expiry Date is a valid date not in the past. This supports identity verification and reduces manual review caused by incomplete passport entries. If validation fails, block submission or require the applicant to correct the passport fields or provide another acceptable ID.
13
Current Address and Postcode Format Validation
Checks that Current Address Line 1 is provided and that Current Address Postcode is a valid Australian postcode format (4 digits) and not '0000'. Accurate address data is required for tenancy history checks, correspondence, and verification. If validation fails, prompt for a complete address and a valid postcode.
14
Rental History vs Home Owner Pathway Consistency (Q11/Q12/Q14/Q15)
Validates that applicants who provide Current Rental Provider details also provide required rental history fields (length of tenancy, current weekly rent, reason for moving), and that applicants indicating they are a home owner complete the relevant home owner section (e.g., sold/rented/retained selection and ownership duration). This prevents incomplete pathways where neither rental history nor ownership details are sufficient to assess housing stability. If validation fails, require completion of the appropriate section based on whether the applicant is renting or a home owner.
15
Employment Status Exclusivity and Required Employer/Income Fields
Ensures exactly one of Full Time / Part Time / Casual is selected (or enforces a clear rule if multiple are allowed) and that key employment fields are completed when employed (company name, position, employed since, employer phone/email, net income per month). This is critical for affordability assessment and reference checking. If validation fails, prompt the applicant to select a single status and complete missing employment/income details.
16
Income Fields Numeric Validation and Affordability Sanity Check
Validates that Net Income per Month (current/previous) and Additional Monthly Income are numeric, non-negative, and within reasonable upper bounds to catch obvious entry errors. Optionally performs a sanity check comparing total monthly income to weekly rent (e.g., rent should not exceed a configurable percentage of income) and flags for review rather than hard-failing. If numeric validation fails, block submission; if affordability check fails, mark the application for manual review and notify the applicant of potential supporting documents needed.
17
References and Emergency Contact Completeness and Non-Kin Rule Enforcement
Ensures at least the minimum required references are provided (e.g., 2 professional and/or 2 personal as per agency policy) with name, relationship, and phone number, and that Emergency Contact is completed with name, relationship, phone, and address/postcode. Additionally checks that reference relationships are not marked as 'next of kin' and that the emergency contact is not listed as residing with the applicant (where indicated by the form rule). If validation fails, require additional/updated reference details and prevent submission until minimum contactability requirements are met.
Common Mistakes in Completing Residential Rental Application (VIC) — Jellis Craig
Applicants often copy the suburb only, omit the unit number, or accidentally enter the wrong property when applying for multiple listings. This can cause the application to be matched to the wrong file, delayed, or rejected because the agent canât confirm what youâre applying for. Always enter the full street address (including unit/apartment number) and ensure Preference 1 and Preference 2 are clearly different (or leave Preference 2 blank if not applicable). AI-powered tools like Instafill.ai can reduce this by auto-filling the correct address and validating that required address components are present.
A very common issue is mixing date formats (DD/MM/YYYY vs MM/DD/YYYY), entering only a month/year, or putting the date in the wrong Day/Month/Year boxes. Incorrect dates can make your application look inconsistent (e.g., inspected after the application date) and can invalidate ID checks if expiry dates are unclear. Use Australian format (DD/MM/YYYY) and ensure each component is placed in the correct field. Instafill.ai can automatically format dates correctly and flag impossible or inconsistent date entries.
The form states âPlease complete one application per person,â but people often submit only one form and just list other adults under âOther Applicant Names.â This can delay processing because each adult typically needs their own identity, employment, and reference checks. Ensure every adult who will reside at the property completes a separate application and is also listed in the âOther Applicant Namesâ section for consistency. Instafill.ai can help by duplicating shared details while keeping each applicantâs form complete and compliant.
Applicants frequently enter the number of adults/children but forget to list all adult names, or they list extra adults without updating the occupant count. Mismatches raise red flags for property managers and can trigger follow-up questions or rejection due to perceived non-disclosure. Double-check that the number of adults equals the number of adult names provided across all applications, and that children and pets are accurately declared. Instafill.ai can cross-check these fields and prompt you when counts and names donât align.
People often tick âPets: Yesâ but leave number/type/age blank, or they write âdogâ without breed, or forget to specify inside/outside. Incomplete pet details can slow approval because landlords often decide based on pet type, size, and living arrangements. If you have pets, complete every pet field (number, type/breed, age, and inside/outside) and keep it consistent with any pet references you provide. Instafill.ai can ensure all dependent pet fields are completed when âYesâ is selected.
A frequent mistake is entering licence/passport numbers but not attaching photocopies, providing expired ID, or assuming one document is enough to meet the 100-point requirement. This can halt processing because the agent cannot verify identity and may not progress the application until compliant documents are received. Confirm you have 100 points of ID, ensure documents are current, and attach clear copies that match the numbers entered on the form. Instafill.ai can help by reminding you of required attachments and validating expiry dates and document completeness.
Applicants sometimes put the issuing state in the number field, omit the state/country of issue, or mistype long passport/licence numbers (especially when copying from photos). Incorrect ID details can cause verification failures and delays, and may require resubmission. Carefully transcribe the exact number, include the correct state (for licence) and country (for passport), and ensure expiry dates are accurate. Instafill.ai can reduce transcription errors by extracting and formatting ID data consistently and flagging missing companion fields (e.g., number without state/country).
The form has branching instructions (e.g., âIf you are not renting go to Q12â), but applicants often fill both renting and homeowner sections, or skip the correct section entirely. This creates confusion about your current housing status and can lead to extra verification requests. Follow the instructions: if renting, complete current/previous rental provider details; if a homeowner, complete the homeowner details (sold/rented/retained, agent, amounts, years/months). Instafill.ai can guide conditional logic so you only complete the sections that apply and donât miss required fields.
Applicants often list an agency name without a contact person, provide personal phone numbers for agencies, or use outdated emails/phone numbers. If the agent canât quickly verify rental history, your application may be delayed or deprioritised compared with applicants whose references are immediately contactable. Provide a direct contact person/department, correct phone numbers (work/mobile as requested), and a monitored email address, and notify your referees to expect contact. Instafill.ai can help by standardising phone/email formats and prompting for missing contact components.
Common issues include entering gross income instead of net, writing weekly income in a âper monthâ field, not ticking full-time/part-time/casual, or forgetting to attach the required 3 most recent payslips. These inconsistencies can make affordability unclear and often trigger follow-up requests that slow approval. Convert income to net per month as requested, tick the correct employment status, and attach payslips (or appropriate evidence if self-employed). Instafill.ai can help by formatting currency, converting/validating income frequency, and reminding you to include required supporting documents.
The form specifies references are âNot next of Kin,â but applicants frequently list parents/partners or omit the relationship field, making the reference less credible for tenancy assessment. Missing or incorrectly formatted phone numbers also prevent timely contact. Choose professional and personal referees who are not immediate family, clearly state the relationship (e.g., manager, colleague, coach), and provide complete Australian phone numbers. Instafill.ai can help by validating phone formats and prompting you when a reference relationship appears to be next-of-kin.
Applicants often complete the data fields but forget to sign and date the declaration sections, or they unintentionally sign the YourPorter consent without understanding it (or leave it blank when required for processing). Missing signatures can make the application invalid or delay it until corrected, while unintended consent can lead to unwanted contact. Review each signature block (Applicant Declaration, National Tenancy Database disclosure, and utility connection consent) and sign/date only what you agree to, ensuring dates are present. Instafill.ai can highlight required signature/date fields and reduce missed consentsâif the form is a flat non-fillable PDF, Instafill.ai can convert it into a fillable version to prevent overlooked signature areas.
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