Yes! You can use AI to fill out TIAA Brokerage Incoming Account Transfer Form

The form explicitly requires a full copy of the most current statement (dated within six months) from the account being transferred. People often forget this attachment in their haste to complete the form, leading to immediate processing delays or rejection. To avoid this, use the checklist on the final page before submission and ensure a clear, complete copy of the statement is included with your paperwork.

Transfers are often rejected because the name on the delivering account (Step 2) does not exactly match the name on the new TIAA account (Step 1). This happens with minor differences like a missing middle initial, a suffix like 'Jr.', or a legal name change. If the names are not identical, you must complete the 'One and the Same Certification' in Step 5 or provide legal documentation, otherwise the transfer will be halted until the discrepancy is resolved.

For joint, trust, or custodial accounts, all required parties must sign the form in Step 6. It's a frequent error for only the primary account holder to sign, which invalidates the request for accounts with multiple owners or trustees. Before submitting, verify the account registration type and ensure every individual listed as an owner or trustee has provided a signature that matches their printed name.

Step 3 requires you to choose only one transfer method (A-G), but the options are complex and can be confusing. A common mistake is checking multiple boxes or choosing an option that doesn't apply to the asset type, such as requesting an 'In Kind' transfer for a bank CD that must be liquidated. This leads to incorrect processing or rejection. Carefully read the description for each option to ensure it matches your account type and desired outcome.

Users often misunderstand the term 'In Kind,' assuming they can instruct TIAA to sell assets. The form clarifies that 'In Kind' transfers the assets as they are, and any liquidation must be done by contacting the delivering firm *before* submitting the form. This mistake can result in unwanted securities being transferred instead of cash, potentially disrupting your investment strategy. Always decide if you want to transfer assets or cash first, and take the appropriate action with your current firm if liquidation is needed.

When choosing a partial transfer (Option B or C in Step 3), people frequently fail to provide all the necessary details for each asset, such as the full security description, CUSIP number, and the exact number of shares. Leaving this information incomplete or inaccurate makes it impossible for the firm to identify and transfer the correct assets. To prevent this, have your account statement in front of you and meticulously copy all required details for each security you wish to move.

The form explicitly requests a physical street address for the delivering firm in Step 2 and states 'No P.O. Box,' as overnight mail may be used to expedite the transfer. Providing a P.O. Box can cause significant delays or a failed delivery of the transfer request. Always look up the firm's physical or overnight mailing address on their website or your statement to ensure the paperwork is sent to the correct location.

When rolling over an employer-sponsored plan like a 403(b) or QRP (Option F), many people fill out this form without first contacting their plan administrator. These plans often have their own specific procedures and may require proprietary paperwork in addition to, or instead of, the TIAA form. This oversight will cause the delivering firm to reject the transfer request, forcing you to start the process over. Always consult your plan administrator first to understand their exact requirements.

The section for Bank or Credit Union Transfers (Step 3E) is restricted to retirement accounts containing CDs or savings products. A common error is attempting to use this form to transfer a standard checking or non-retirement savings account, which the form explicitly states will not be accepted. This results in an automatic rejection of that part of the request. Ensure you are only initiating transfers for eligible retirement plan assets held at a bank.

For retirement account transfers, individuals subject to RMDs for the current year must satisfy that distribution *before* transferring the account. The form's certification in Step 4 attests that the RMD is not part of the transfer amount. Overlooking this can lead to tax complications and processing issues. If you are of RMD age, confirm with your tax advisor that your annual distribution has been taken before initiating the transfer.