Compliance DBPR ABT-6002
Validation Checks by Instafill.ai
1
Validates Section 1 license category selection (exactly one primary category)
Checks that the applicant selected one (and only one) primary license category in Section 1 (e.g., Retail Alcoholic Beverages, Wholesaler, Manufacturer, Importer, etc.). This is important because the processing path, fees, and required attachments differ by category. If none or multiple are selected, the submission should be rejected or routed to manual review with a request for clarification.
2
Validates Transaction Type selection and required dependent fields
Ensures at least one Transaction Type is selected (Transfer of Ownership, Change of Location, Change of Business Name, etc.) and that any dependent fields required by the chosen transaction(s) are completed (e.g., new location details for Change of Location). This prevents incomplete transactions that cannot be legally evaluated or entered into the licensing system. If validation fails, the system should flag missing dependent data and prevent submission until corrected.
3
Validates Temporary License purchase choice (Yes/No) and fee/series consistency
Checks that the Temporary License question is answered (Yes or No) and that the choice is consistent with the rest of the application (e.g., a temporary license request should not be submitted without a valid license series/type request). This matters because temporary licensing often triggers additional fees and time-sensitive processing. If inconsistent or unanswered, the application should be held and the applicant prompted to correct the selection.
4
Validates License Series/Type/Class fields are present and in allowed format
Verifies that License Series Requested and Type/Class Requested are provided when applicable and match expected formatting (typically numeric series and recognized type/class codes used by ABT). This is critical to ensure the correct license authority is being transferred or modified. If the series/type is missing or not recognized, the submission should be blocked or routed for manual verification.
5
Validates Child License request logic and numeric constraints
Ensures that if a Child License is requested, the Number of Child Licenses Requested is provided, is a whole number, and is greater than zero; if no child license is requested, the number field should be blank or zero per system rules. This prevents fee miscalculation and incorrect license issuance. If the count is invalid (negative, non-integer, or missing when required), the system should return an error and require correction.
6
Validates New Retail Tobacco Products selections when that transaction is checked
If 'New Retail Tobacco Products' is selected, checks that at least one sub-option is selected (Pipes Only, Over the Counter, Vending Machine). This is important because tobacco retail permissions are scoped to the method of sale and may affect compliance requirements. If no sub-option is selected, the application should be rejected as incomplete.
7
Validates License Number format and presence for transfer-related transactions
Checks that the License Number is provided for transactions that require an existing license (especially Transfer of Ownership, Change of Location, Change of Business Name) and that it matches the expected ABT license number pattern/length. This is essential to link the application to the correct existing license record. If missing or malformed, the system should prevent submission and request a corrected license number.
8
Validates FEIN format and requiredness based on applicant type
Validates that the FEIN is a 9-digit number (allowing standard hyphen formatting) and is required when the applicant is a corporation or other legal entity. This matters for tax identification, entity verification, and enforcement screening. If the FEIN is missing when required or not 9 digits, the application should be flagged and not accepted until corrected.
9
Validates Florida Department of State Document Number requiredness and format
If the applicant is a corporation/LLC/partnership/other legal entity, ensures the Department of State Document # is provided and matches expected Florida entity document number patterns (e.g., alphanumeric prefixes such as L, P, F followed by digits, depending on entity type). This is important to confirm the entity is properly registered and to prevent mismatches between DBPR and Division of Corporations records. If missing or invalid, the submission should be rejected or queued for manual entity verification.
10
Validates Applicant Full Legal Name(s) and Seller’s Business Name completeness
Ensures Seller’s Business Name (Section 1) and Full Name of Applicant(s) (Section 2) are not blank and meet minimum completeness rules (e.g., not only initials, not placeholder text). Correct naming is critical because the license is issued in the applicant’s legal name and must match supporting documents. If names are incomplete or appear invalid, the system should require correction before acceptance.
11
Validates business and contact phone numbers (format, length, extension rules)
Checks Business Telephone Number and any Contact Person Telephone Number for valid US phone formatting (10 digits, allowing punctuation) and validates that extensions contain only digits and are within a reasonable length. Accurate phone numbers are necessary for deficiency notices and time-sensitive communications. If invalid, the system should flag the field and require a corrected number.
12
Validates email address format when provided (optional fields)
If an email address is entered in any optional email field, validates it against standard email syntax rules (single @, valid domain, no spaces). This prevents failed electronic communications and reduces processing delays. If invalid, the system should prompt the applicant to correct the email or leave it blank.
13
Validates Florida location address completeness and state constraint
Ensures the Location Address (street/number), City, County, and Zip Code are provided and that the State is 'FL' as indicated on the form. This is important because the licensed premises must be located in Florida and county is used for jurisdictional routing and quota/fee determinations. If any component is missing or the state is not FL, the application should be rejected as incomplete or inconsistent.
14
Validates mailing address completeness and state/ZIP consistency
Checks that the Mailing Address, City, State, and Zip Code are complete and that the ZIP code is valid for US addresses (5 digits or ZIP+4) and consistent with the state abbreviation format. This matters because official notices and licenses may be mailed, and incorrect addresses can create legal notice issues. If invalid or incomplete, the system should require correction before submission.
15
Validates revocation-proceedings logic and relationship explanation requirement
If the applicant indicates the transfer is due to revocation proceedings, the form must have a Yes/No answer for whether there is a personal relationship to the transferor; if 'Yes', an explanation of the relationship must be provided. This is important for regulatory scrutiny and conflict-of-interest evaluation. If the explanation is missing when required or the dependent question is unanswered, the application should be flagged as deficient.
16
Validates Related Party Personal Information completeness per individual
For each person directly connected with the business (unless a current licensee), verifies required fields are completed: Full Name, SSN, Date of Birth, citizenship answer, and Home Address (street, city, state, ZIP). This is essential for background screening, child support compliance checks, and identity verification. If any required personal field is missing, the system should not accept the submission for that individual and should request completion.
17
Validates SSN format and disallows invalid/placeholder values
Checks Social Security Number is exactly 9 digits (allowing hyphens) and rejects known invalid patterns (e.g., all zeros, 123456789, 999999999) or non-numeric characters. SSN is mandatory for this application and is used for child support and identification screening. If invalid, the application should be blocked and the applicant instructed to provide a valid SSN.
18
Validates Date of Birth and age eligibility (logical date checks)
Ensures Date of Birth is a valid calendar date, is not in the future, and that the individual meets minimum age requirements applicable to alcohol licensing (commonly 21+, depending on role and statutory requirements). This prevents processing of ineligible applicants and reduces enforcement risk. If the DOB is invalid or indicates ineligibility, the system should reject the submission or route it for compliance review.
19
Validates non-citizen identification requirement
If the individual answers 'No' to U.S. citizen, requires an immigration card number or passport number and validates it is non-empty and within reasonable character limits (alphanumeric, no obvious placeholders). This is important for identity verification and lawful presence documentation. If missing, the application should be marked incomplete and not processed.
20
Validates conditional disclosures for ownership interest, adverse actions, and criminal history
For questions 5–9 in Section 3, if the applicant answers 'Yes', requires the corresponding detail fields (business name, license number, location address, date, location, type of offense) and validates that dates are valid and within the stated lookback windows (15 years or 5 years, as applicable). This ensures the Division receives sufficient information to evaluate statutory disqualifiers and conduct background checks. If 'Yes' is selected without required details or dates are invalid, the system should flag the application as deficient and require completion; if dates fall outside the window, it should still accept but flag for review to confirm accurate disclosure.
21
Validates notarization block completeness and signature/date consistency
Checks that the notarization section is complete: State, County, applicant signature, notarization type (Sworn/Subscribed or Acknowledged), notarization date (day/month/year), printed name of person making statement, identification method (personally known or type of ID produced), notary signature, and commission expiration date. Notarization is critical for legal attestation under penalty of perjury and is often a hard requirement for acceptance. If any required notarization element is missing or the commission is expired on the notarization date, the submission should be rejected as non-compliant.