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Yes! You can use AI to fill out Form P3 (Rule 25-3(2)) — Affidavit of Applicant for Grant of Probate or Grant of Administration with Will Annexed (Short Form) (Supreme Court of British Columbia)

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Form P3 (Rule 25-3(2)) — Affidavit of Applicant for Grant of Probate or Grant of Administration with Will Annexed (Short Form) (Supreme Court of British Columbia), page 1
Moderate · 46/100Form Complexity Index

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What this form asks for

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Form P3 (Rule 25-3(2)) is a sworn/affirmed affidavit filed in the Supreme Court of British Columbia as part of a submission for an estate grant, where the applicant confirms their authority to apply, the status of executors, and key statements about the will (e.g., diligent search, last will, compliance, and supporting documents). It is important because it provides the court with evidence supporting the issuance of a grant of probate or a grant of administration with will annexed and helps ensure the estate is administered by the proper personal representative. The affidavit also includes confirmations about notice obligations (e.g., delivery to the Public Guardian and Trustee where required) and the absence of other grants or applications. Today, this form can be filled out quickly and accurately using AI-powered services like Instafill.ai, which can also convert non-fillable PDF versions into interactive fillable forms.
Fillable fields63
Pages3
Sections17
Form Complexity IndexModerate, 46/100

The AI checks your answers before you download

16 checks built for this form, so a wrong date or a missing answer is caught before anyone else sees it.

Validates required court/estate identifiers are present (Registry name, Registry file number, Deceased/Estate name)

Checks that the Registry name, Registry file number, and the deceased’s full legal name (estate name) are all provided and not left blank. These identifiers are essential to correctly associate the affidavit with the correct Supreme Court of British Columbia file and the correct estate. If any are missing, the submission should be rejected or flagged as incomplete because it may be impossible to file or match to the correct proceeding.

Ensures deceased name consistency across all deceased/estate name fields

Verifies that values entered for “Estate name of deceased” and “Deceased’s full name” match exactly (allowing for minor formatting differences like extra spaces) and do not conflict. This prevents creating ambiguity about which estate the affidavit supports and reduces registry processing errors. If the names differ materially, the system should block submission and require correction or an explicit explanation/attachment workflow.

Validates applicant identity and address completeness (full name, street, city/province)

Confirms the applicant’s full legal name, street/mailing address, and city plus province/state are all completed and meet minimum structure requirements (e.g., street contains a number and street name; city and province are not empty). This information is required for the affidavit’s caption and for service/contact purposes. If incomplete, the form should fail validation and prompt the user to provide the missing address components.

Validates affiant name is present and logically consistent with applicant/representation selections

Checks that the “Affiant name” is provided and that it aligns with the scenario selected: if the affidavit is sworn by the applicant, affiant should match applicant; if sworn on behalf of another applicant, affiant should be the person authorized to swear. This reduces the risk of an affidavit being sworn by the wrong person, which can invalidate the filing. If inconsistent, the system should require the user to correct the affiant/applicant relationship or complete the authorization fields.

Validates affidavit date format and plausibility (Date affidavit made)

Ensures the affidavit date is entered in an accepted date format (e.g., YYYY-MM-DD or the system’s configured format) and represents a real calendar date. Also checks plausibility rules such as not being far in the future relative to submission time (unless explicitly allowed). If the date is invalid or implausible, the submission should be blocked because the commissioning/swearing date is a core affidavit element.

Validates affidavit ordinal/identifier is present and standardized (First/Second/Amended)

Checks that the affidavit ordinal is provided and matches an allowed set or pattern (e.g., “First”, “Second”, “Third”, “Amended”, or a controlled vocabulary). This helps registries and parties distinguish between multiple affidavits in the same matter and prevents ambiguous identifiers. If the ordinal is missing or not recognized, the system should prompt for a valid standardized value.

And 10 more checks
  • Enforces exactly one grant type selection (Probate vs Administration with Will Annexed)
  • Validates conditional grant type text field completion and alignment with checkbox selection
  • Validates Rule 25-3(11) delivery obligation selection is mutually exclusive and complete
  • Requires Rule 25-3 delivery details when obligation is selected
  • Enforces a single, coherent executor status pathway in Section 2
  • Validates executor designation fields when applicant is named as executor/alternate executor
  • Validates represented executor/applicant details and authorization when swearing on another’s behalf (Option 1)
  • Validates 'Other persons named as executor but not applicants' list and reason logic
  • Validates Section 131 paragraph reference and related fields when not named as executor
  • Validates relationship-to-deceased entries are present and structured when selected

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How to Fill Out BC Form P3 Online for Free in 2026

What the AI walks you through.

  1. Go to Instafill.ai and upload the Form P3 PDF (or search/select “BC Form P3” from the form library).
  2. Enter case and court details: registry name, registry file number, affidavit ordinal/identifier, and the date the affidavit is made.
  3. Provide estate and applicant information: deceased’s full legal name, estate name, applicant/affiant full name, and the applicant’s address (street, city, province/state).
  4. Select the type of grant requested (grant of probate or grant of administration with will annexed) and complete the executor/authority section by choosing the applicable checkbox options and filling in any required names, roles/designations, and section 131 paragraph references (if applicable).
  5. Complete the remaining affidavit statements (diligent search, last will, validity/alterations, filing of original will, wills notice search certificate, attachments, accuracy of submission, administration undertaking, and no other grants).
  6. Answer the Rule 25-3(11) Public Guardian and Trustee delivery question and, if required, add delivery details (date/recipient/notes).
  7. Use Instafill.ai to validate required fields, generate a clean final PDF for printing/signing, then arrange commissioning (sworn/affirmed before a commissioner) and file the completed affidavit with the court as part of the submission for estate grant.

Common Mistakes in Completing BC Form P3

The ones the AI is built to catch.

Using an incorrect or inconsistent legal name for the deceased
People often enter a nickname, omit middle names, or use a name that differs from the death certificate or the will (e.g., married vs. maiden name). This can cause the registry to question identity, require corrections, or delay issuance of the grant. Always copy the deceased’s full legal name exactly as it appears on the death certificate and the will, and keep it identical everywhere the form asks for the deceased’s name. AI-powered tools like Instafill.ai can help by reusing the same validated name across all fields to prevent mismatches.
Confusing the affiant, applicant, and “on whose behalf” names
This form has multiple name roles (affiant, applicant, other executor/beneficiary, and the person on whose behalf the affidavit is sworn), and filers frequently put the same name in every blank or swap them. The consequence is an affidavit that does not clearly identify who is swearing, who is applying, and who is being represented, which can lead to rejection or a request for a corrected affidavit. Before filling, map each role to a real person and ensure each name field matches that role and the will’s wording. Instafill.ai can reduce this error by prompting for each role separately and validating that the same person isn’t accidentally entered into incompatible fields.
Selecting the wrong grant type (probate vs. administration with will annexed)
Applicants often check both boxes or choose probate when they are not the named executor, or choose administration with will annexed when they are the executor. This can result in the wrong application type, additional requisitions, and delays while the court clarifies authority. Confirm whether you are named as executor/alternate executor in the will; if not, you may need administration with will annexed and the appropriate section 131 basis. Instafill.ai can help by asking conditional questions and only enabling the correct grant option based on your answers.
Not completing the executor scenario in Section 2 correctly
Section 2 contains multiple mutually exclusive pathways (no other executors, other executors who are applicants, other executors not applying with reasons, or not named as executor). People commonly check contradictory boxes (e.g., “No other persons are named” and “Other persons are named”) or leave the required names/reasons blank. This creates an unclear record of who has authority and why others are not applying, which can trigger court requisitions. Choose only the pathway that matches the will, then fully complete the associated blanks (names, designations, and reasons).
Failing to provide a clear reason when an executor is not an applicant
When “Other persons are named in the will as executor” is selected, filers often forget to list the non-applicant executor(s) or they check “other” but provide no brief explanation. The court needs a clear, specific reason (e.g., renunciation filed, executor deceased, lacks capacity, cannot be located) to understand why the named executor is not applying. Provide the executor’s full legal name exactly as in the will and a concise reason that matches the checkbox selection, attaching supporting documents where required by the broader application. Instafill.ai can flag missing reason text when “other” is selected and ensure each listed executor has a corresponding reason.
Leaving the Section 131 paragraph reference blank or citing the wrong paragraph
Applicants who are not named as executor often overlook the requirement to identify the specific paragraph of section 131 of the Wills, Estates and Succession Act that authorizes them to apply. Missing or incorrect paragraph references can undermine the stated legal basis for the application and lead to rejection or a request for amendment. Verify which section 131 paragraph applies to your situation (often with legal advice) and enter the exact paragraph number in the designated field. Instafill.ai can help by enforcing conditional completion (only showing the paragraph field when that pathway is chosen) and reminding you to supply the required reference.
Incomplete applicant address (missing unit, city/province, or using a non-mailing format)
People frequently enter only a street name, omit apartment/unit numbers, or forget the city and province/state, especially when copying from informal sources. Incomplete addresses can cause service/notice issues and may require follow-up from the registry or counsel, delaying processing. Enter a complete mailing address: unit (if any), street number and name, city/town, and province/state (and postal code if used in your filing package). Instafill.ai can standardize and format addresses consistently and catch missing components before submission.
Incorrect registry information (registry name and file number)
Filers sometimes enter the wrong registry location (e.g., Vancouver vs. Victoria) or use an old/incorrect file number from another matter. This can misdirect the filing, create administrative confusion, or result in the affidavit not matching the court record. Confirm the registry name exactly as used by the Supreme Court of British Columbia and copy the registry file number from the existing court file or the submission for estate grant. Instafill.ai can help by validating file-number formats and ensuring the registry details are consistent across documents.
Dating and commissioning errors (date affidavit made vs. sworn date/location)
A common mistake is filling “Date affidavit made” with the date you drafted the document rather than the date it is actually sworn/affirmed, or leaving the “at ___, British Columbia” commissioning location blank. If the sworn date/location is missing or inconsistent, the affidavit may be invalid or require re-swearing, causing significant delays. Only insert the date once you are swearing/affirming before a commissioner, and ensure the location and commissioner’s printed name/stamp are completed at the same time. Instafill.ai can help by keeping draft dates separate and prompting you to finalize commissioning fields only at signing.
Overlooking required attachments and confirmations referenced in the affidavit
The affidavit states that the original will is filed, the Vital Statistics wills notice search certificate is filed, and all documents referred to in the will are attached—people often swear these statements without actually including the documents. This can lead to requisitions, adjournments, or the need to file supplemental materials, and it may raise credibility issues if statements are inaccurate. Before swearing, cross-check your filing package to ensure the original will, the wills notice search certificate, and any referenced attachments are included and correctly labeled. Instafill.ai can help by generating a checklist from the affidavit’s assertions and warning you when a required supporting document is missing.

Frequently Asked Questions About BC Form P3

 

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How does the AI fill out BC Form P3?
You answer a few questions in plain words, or upload a document you already have. The AI reads what you give it and puts each answer into the right field of BC Form P3, on every page, in seconds. It checks the answers against the form's own rules, and you review and change anything before you download, print or sign.
What happens to my information?
It is encrypted in transit and at rest, and it is never used to train AI.
How complex is BC Form P3 to fill out?
BC Form P3 has a Form Complexity Index of 46 out of 100, in the moderate tier: 63 fillable fields across 3 pages. Instafill.ai's AI fills it in under a minute, with every field there for you to review before you download.
What is Form P3 (Affidavit of Applicant for Grant of Probate or Grant of Administration with Will Annexed – Short Form) used for?
Form P3 is an affidavit filed in the Supreme Court of British Columbia to support an application for an estate grant when there is a will. It confirms key facts about the deceased, the will, the executor/applicant’s authority, and that required searches and documents are being provided.
Who needs to complete and swear/affirm this affidavit?
The applicant(s) for the estate grant—typically the executor named in the will—must complete it. If more than one applicant is applying, each may need to swear/affirm an affidavit, depending on how the application is prepared.
What’s the difference between a “grant of probate” and a “grant of administration with will annexed” on this form?
A grant of probate is usually requested when the applicant is the executor named in the will. A grant of administration with will annexed is generally used when there is a will but no executor is able or willing to act, so another eligible person applies to administer the estate.
What information do I need before I start filling out Form P3?
You’ll need the deceased’s full legal name, the court registry name and file number, your full name and address, and the date the affidavit will be sworn/affirmed. You’ll also need details from the will (executor names/roles) and your relationship to the deceased.
Do I have to file the original will with this affidavit?
Yes—this short form affidavit includes a statement that an originally signed version of the will is being filed with the submission for estate grant. If you do not have the original will, you may need legal advice because additional steps or evidence may be required.
What is the “certificate from the chief executive officer under the Vital Statistics Act” and do I need it?
It’s the Wills Notice search certificate showing the results of a search for wills notices filed for the deceased. This form states that the certificate is filed and indicates no later-dated testamentary document was found.
How do I complete Section 2 about executors and “appointment not revoked”?
Select the option that matches your situation: you are named as executor/alternate executor, another person is named and you’re swearing on their behalf with authorization, or you are not named and are applying under section 131 of WESA. If other executors are named but not applying, list them and check the reason (renounced, deceased, or “other” with a brief explanation).
What does it mean to be “not named as an executor” but applying under section 131 of the Wills, Estates and Succession Act (WESA)?
It means you are not appointed as executor in the will, but you may still be eligible to apply for the estate grant under one of the categories listed in section 131 of WESA. You must identify the applicable paragraph number and provide the required relationship/authority details in the form.
What should I put for “My relationship to the deceased”?
State your relationship in plain terms (for example, spouse, adult child, sibling, or beneficiary). If you are swearing on behalf of another applicant, include that person’s relationship to the deceased in the relevant “other person” section.
Do I need to deliver a filed copy to the Public Guardian and Trustee under Rule 25-3(11)?
Sometimes—this depends on the circumstances of the estate and the rules that apply to your application. If you are required, check the “obliged” box and include any delivery details; if not, check the “not obliged” box.
What does the form mean by a “diligent search” for testamentary documents?
You are swearing that you searched places where a will or related documents would reasonably be found, including physical and electronic locations where the deceased kept important records. The affidavit also states that no later-dated testamentary document was found.
Where and how do I sign this affidavit—can I sign it at home?
No—this is a sworn/affirmed affidavit and must be signed in front of a commissioner for taking affidavits for British Columbia (or other authorized official). The commissioner completes the “SWORN (OR AFFIRMED) BEFORE ME” section, including location and date.
How long does it take to process an estate grant after filing this affidavit?
Processing times vary by registry workload and whether the filing is complete and accurate. Delays commonly occur if required documents (like the original will or Wills Notice search certificate) are missing or if executor/authority details are unclear.
Can AI help me fill out Form P3 accurately?
Yes—AI tools can help organize your information and auto-fill form fields to reduce errors and save time. Services like Instafill.ai use AI to auto-fill form fields accurately based on the details you provide.
How do I fill out this PDF online using Instafill.ai, and what if the PDF isn’t fillable?
You can upload the form to Instafill.ai, answer a guided set of questions, and have the fields auto-populated for review before downloading. If the PDF is flat/non-fillable, Instafill.ai can convert it into an interactive fillable form so you can complete it electronically.
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