Yes! You can use AI to fill out OREA Form 410, Rental Application Residential
OREA Form 410 is the standard Rental Application for residential properties in Ontario, developed by the Ontario Real Estate Association. It is used by prospective tenants to provide landlords with essential information for evaluation, including personal details, residence history, employment, and financial background. This comprehensive application helps landlords assess the suitability of potential tenants. Today, this form can be filled out quickly and accurately using AI-powered services like Instafill.ai, which can also convert non-fillable PDF versions into interactive fillable forms.
Our AI automatically handles information lookup, data retrieval, formatting, and form filling.
It takes less than a minute to fill out Form 410 using our AI form filling.
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Form specifications
| Form name: | OREA Form 410, Rental Application Residential |
| Number of pages: | 2 |
| Language: | English |
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How to Fill Out Form 410 Online for Free in 2026
Are you looking to fill out a FORM 410 form online quickly and accurately? Instafill.ai offers the #1 AI-powered PDF filling software of 2026, allowing you to complete your FORM 410 form in just 37 seconds or less.
Follow these steps to fill out your FORM 410 form online using Instafill.ai:
- 1 Navigate to Instafill.ai and upload or select the OREA Form 410, Rental Application Residential.
- 2 Provide personal information for all applicants, including full names, birth dates, and contact details.
- 3 Enter details about your current and past residences for the last two locations, including landlord contact information.
- 4 Fill in your current and prior employment history, including employer names, addresses, positions held, and salary information.
- 5 List your financial information, personal references, and details of any vehicles you own.
- 6 Review all the information auto-filled by the AI to ensure accuracy and completeness, making any necessary edits.
- 7 Electronically sign and date the application before submitting it to the landlord or their real estate agent.
Our AI-powered system ensures each field is filled out correctly, reducing errors and saving you time.
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Frequently Asked Questions About Form Form 410
OREA Form 410 is a residential rental application used in the Province of Ontario. It is completed by prospective tenants who wish to apply to rent a property from a landlord.
No, providing your Social Insurance Number (SIN) is not mandatory. The form clearly indicates that this field is optional for all applicants.
Both applicants must provide their personal details, two most recent places of residence, and current and prior employment information. Each applicant must also sign the form.
By signing, you authorize the landlord to verify the information you've provided and to collect personal information to determine your creditworthiness. This may include obtaining a consumer report, also known as a credit check.
No, this application is not a lease agreement. It is a preliminary step to express your interest; if your application is accepted, you will then proceed to sign a separate lease.
The form explicitly states that if your application is not accepted by the landlord, any deposit you submitted as part of the application process will be returned to you.
You should list reliable individuals who are not family members, such as a long-time friend, colleague, or mentor. The landlord may contact them to ask about your character and reliability.
If you are self-employed, you can list your own business as your employer and provide your business details. It is also helpful to provide supporting documents like a Notice of Assessment or proof of income to verify your salary.
Yes, you should list all proposed occupants in the 'Other Occupants' section, including their name, relationship to you, and age. This gives the landlord a complete picture of who will be residing in the property.
Yes, services like Instafill.ai use AI to help you accurately auto-fill form fields with your personal, employment, and residential history, which can save you significant time.
You can upload the Form 410 PDF to Instafill.ai, which will make it fillable online. You can then type your information directly into the fields and securely save or share the completed document.
If you have a non-fillable or 'flat' PDF, you can use a tool like Instafill.ai. It can convert the static document into an interactive, fillable form that you can complete on your computer or phone.
If you are a first-time renter, you can leave the prior landlord section blank and make a note in the 'Additional comments' section. Providing strong employment and personal references will be important in this case.
Compliance Form 410
Validation Checks by Instafill.ai
1
Ensures Applicant #1 Full Name is Provided
This check verifies that the 'Applicant #1 Full Name' field is not empty. As the primary applicant, this name is essential for identifying the individual responsible for the application and any subsequent lease. Failure to provide this information renders the application invalid and prevents any further processing, such as credit checks or lease preparation.
2
Validates Lease Commencement Date is in the Future
This check ensures that the combined 'Lease Commencement Day', 'Month', and 'Year' fields form a date that is on or after the current date. An application to rent a property in the past is logically invalid and indicates a data entry error. This validation is crucial for establishing the correct start date for the legal tenancy agreement.
3
Verifies Monthly Rent is a Positive Numerical Value
This validation confirms that the 'Monthly Rent Amount' field contains only a positive numerical value, without currency symbols or commas. The monthly rent is a critical financial term of the lease agreement. An invalid, zero, or negative value would make the financial terms ambiguous and prevent the application from being processed correctly.
4
Confirms Applicant is of Legal Age
This check calculates the age of Applicant #1 and Applicant #2 based on their 'Date of Birth' to ensure they are of legal age to enter into a binding contract (e.g., 18 years or older in Ontario). This is critical for the legal validity of the potential lease agreement. An application from an underage individual cannot be legally accepted.
5
Validates SIN Format if Provided
This check verifies that if a Social Insurance Number (SIN) is entered, it follows the correct 9-digit format. Although the field is optional, providing an incorrectly formatted number can cause failures in external credit check systems. This validation ensures data integrity for any subsequent processing that relies on the SIN, preventing delays and errors.
6
Requires Pet Details if Pets are Indicated
This validation enforces a logical rule: if the 'Have pets?' field is answered with 'Yes', then the 'Pet details' field must not be empty. This information is important for the landlord to assess the suitability of the pet(s) for the property based on type, size, and number. If the condition is not met, the application is considered incomplete and cannot be properly evaluated.
7
Ensures Residential History Dates are Chronologically Correct
This check verifies that for an applicant's residence history, the 'To' date is after the 'From' date. It also logically checks that the 'From' date of the present address is after the 'To' date of the prior address. This ensures the applicant's residency timeline is logical and free of contradictory information, which is vital for verifying rental history.
8
Validates Applicant Email Address Format
This validation ensures that the 'Applicant 1 Email Address' and 'Applicant 2 Email Address' fields contain a string in a valid email format (e.g., '[email protected]'). Correct email addresses are essential for all communication regarding the application status, sending the lease for signature, and future correspondence. An invalid format would prevent the landlord or agent from contacting the applicant electronically.
9
Validates Telephone Number Format
This check verifies that all telephone number fields (for applicants, landlords, employers, references) contain a valid number of digits, typically 10 for North American numbers. This ensures that the provided contact numbers are usable for verification purposes. Failure to provide a valid number hinders the landlord's ability to perform due diligence on the application.
10
Ensures Applicant #1 Employment and Salary are Provided
This validation checks that the primary applicant has filled out their 'Employer', 'Length of employment', and 'Current monthly salary' fields. This information is critical for assessing the applicant's financial stability and ability to pay rent. An application missing this core financial data is considered incomplete and cannot be approved.
11
Validates Automobile Year is a Realistic Four-Digit Year
This check ensures the 'Year' field for any listed automobile is a four-digit number (e.g., 2021) and is not a year in the future or an unreasonably old year. This prevents simple data entry errors and ensures the information collected for parking or identification purposes is accurate. An invalid year would make the vehicle information unreliable.
12
Verifies Rent Due Day is a Valid Day of the Month
This validation confirms that the 'Rent Due Day' is a whole number between 1 and 31. This is a simple but crucial check to ensure the lease terms are clear and legally sound. An invalid day (e.g., 0, 32, or a fraction) would create ambiguity in the payment schedule of the lease agreement.
13
Ensures Applicant #2 Information is Complete if Name is Provided
This check enforces that if 'Applicant #2 - Full Name' is filled out, then other key fields for Applicant #2 (like Date of Birth, Occupation, and Present Employment) must also be completed. This prevents a partially filled application for a co-applicant, which would be insufficient for a proper credit and background check. It ensures all parties to the lease are fully vetted.
14
Validates Canadian Postal Code Format
This check verifies that any postal code field follows the standard Canadian A#A #A# format. Correctly formatted postal codes are essential for mail delivery, location verification, and integration with other address-based systems. An incorrect format can lead to processing errors and returned mail.
Common Mistakes in Completing Form 410
The form explicitly asks for 'Monthly $' salary, but applicants often enter their annual or bi-weekly pay, which drastically misrepresents their financial situation. This error can lead to immediate disqualification or require follow-up, delaying the application process. To avoid this, always calculate your gross monthly income (annual salary divided by 12) before filling out the form. AI-powered tools like Instafill.ai can prevent this by automatically converting salary figures to the required monthly format.
Applicants frequently provide incomplete contact details for previous landlords, such as a missing phone number or an incorrect name. This is a major red flag for property managers, as it prevents them from verifying rental history, a critical step in the screening process. An inability to contact a previous landlord often leads to an application being denied. Always double-check that you have the correct full name and a valid phone number for your last two landlords.
Applicants sometimes only list the primary leaseholders (Applicant #1 and #2) and forget to include children, dependents, or other adults who will be living in the unit. Landlords need a complete list of all occupants for safety, legal, and insurance reasons, and omitting individuals can be a breach of the eventual lease agreement. Ensure you list the full name, relationship, and age of every single person who will reside in the property, even if they are not financially responsible.
The signature on the second page is arguably the most critical part of the form, as it provides consent for the landlord to verify information and run a credit check. An unsigned application is incomplete and legally invalid, meaning the landlord cannot proceed with screening. If you are filling out a flat PDF, it can be easy to print and forget to sign. Tools like Instafill.ai can convert non-fillable PDFs into fillable versions and provide a clear prompt for a digital signature, ensuring this crucial step is never missed.
When asked for 'Length of employment' or residency dates ('From... To...'), applicants may write ambiguous terms like 'a few years' or 'since 2020'. This lack of precision appears unprofessional and makes it difficult for the landlord to verify stability. Always provide specific dates (Month/Year) for your residency history and a clear duration (e.g., '3 years, 5 months') for employment to present a clear and verifiable timeline. Smart form fillers can automatically calculate and format these durations for you.
When two people apply together, Applicant #1's section is often filled out perfectly, while Applicant #2's sections are rushed or left incomplete, especially if they share a rental history. Landlords need complete, separate information for each applicant to run individual checks, and missing details for one person can halt the entire process. Ensure every field for both Applicant #1 and Applicant #2 is filled out completely and accurately, even if the information seems redundant.
Applicants often list a parent or sibling as a personal reference, assuming they will give a positive review. However, landlords view family members as biased and prefer objective references like a long-time colleague, mentor, or coach who can speak to your character and reliability. Listing relatives can weaken your application's credibility. To avoid this, choose non-related individuals who have known you for a significant period and can provide a credible character assessment.
The first line of the form for the rental property address is a long, undifferentiated blank space, leading many applicants to only write the street name and number. They often forget to include the city, province, and postal code, which can cause confusion if the landlord manages multiple properties. To avoid this, always write the full municipal address. AI-powered form filling tools like Instafill.ai help prevent this by structuring address fields and ensuring all components are included.
Applicants may be hesitant to disclose their debts and leave the 'Financial Obligations' section blank, or they may misunderstand what to include. This section is for recurring payments like car loans, student loans, and significant credit card debt, which affect your debt-to-income ratio. Omitting this information can be discovered during a credit check and may be viewed as an attempt to mislead the landlord, damaging your credibility. Be transparent and list major monthly payments to provide a full financial picture.
An applicant might answer 'Yes' to having pets but only write '1 dog' in the description field. This is insufficient information for a landlord, who needs to know the breed, size, and age to check against building rules (e.g., weight or breed restrictions). A vague description can lead to follow-up questions or a denial if the landlord assumes the worst. Be specific and detailed (e.g., 'One 5-year-old, 45lb Golden Retriever, well-trained') to show you are a responsible and transparent applicant.
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