Yes! You can use AI to fill out TIAA Brokerage Incoming Managed Account Transfer Form (F11319)

The form explicitly requires a full copy of the most current statement (dated within six months) from the delivering institution. Applicants often forget to include this attachment, which is critical for verifying account details, ownership, and the assets being transferred. Without the statement, the transfer request cannot be processed and will be rejected, causing significant delays. To avoid this, always double-check that the statement is included before submission; AI-powered tools like Instafill.ai can remind users of required attachments.

The form states that transfers must occur between 'like' registered accounts (e.g., Individual to Individual, Joint to Joint). A common error is attempting to transfer assets from a joint account into an individual account without providing the required notarized Letter of Authorization signed by all owners. This mismatch in registration type without proper documentation will cause the transfer to be rejected immediately. Ensure the account types in Step 1 and Step 2 match, or that you have obtained and attached all necessary legal documents for any change in ownership.

The account holder name(s) in Step 1 (TIAA Account) and Step 2 (Delivering Account) must be an exact match. People often overlook minor differences like a missing middle initial, a suffix (Jr./Sr.), or using a nickname. If the names are not identical, the 'One and the Same Certification' in Step 5 must be completed. Failing to either ensure names match or complete Step 5 will halt the process until the discrepancy is clarified, often requiring a new form submission.

For any account with multiple owners, such as a Joint or Trust account, the form requires a signature from every single owner or trustee in Step 6. It is a frequent mistake for only the primary account holder to sign, rendering the form invalid. This oversight requires the form to be sent back for the missing signatures, delaying the entire transfer process. Always verify that all individuals listed on the account have signed and dated the form before submitting.

Step 3 requires the user to choose only one transfer method (A, B, C, D, E, F, or G). A common mistake is checking multiple boxes, such as selecting both 'Transfer my entire account in kind' (A) and also listing specific assets in 'Transfer only the assets listed below' (B). This creates ambiguity and forces the processing agent to seek clarification, delaying the transfer. Carefully read each option and select only the single one that accurately reflects your transfer request.

For brokerage account transfers (Options A and B), users often mistakenly believe they can instruct TIAA to sell assets by listing them on the form. The instructions clearly state that TIAA cannot liquidate assets and that the user must contact the delivering firm to sell positions *before* submitting the transfer form. Submitting the form with an implicit expectation of liquidation will result in the assets being transferred 'In Kind', which may not be the user's intention. For mutual funds (Option C), failing to check 'Liquidate' will also result in an 'In Kind' transfer by default.

In Step 2, the form specifically requests the 'Delivering Firm’s Street Address (No P.O. Box)' to facilitate expedited and overnight communication. Many people enter a P.O. Box out of habit, which is not acceptable for this purpose and can slow down the transfer process significantly. To avoid this, find the physical street address for the delivering firm's transfer department on their website or your account statement. AI-powered form fillers like Instafill.ai can help by automatically populating validated physical addresses for financial institutions.

When requesting a partial transfer of securities (Step 3B) or a direct mutual fund transfer (Step 3C), all columns must be filled out completely. Users frequently omit the number of shares (or 'ALL'), the CUSIP/Symbol, or the full fund account number. For mutual funds, failing to specify the method ('In Kind' or 'Liquidate') can lead to an unintended outcome. Incomplete information requires follow-up and prevents the transfer from being initiated, so it's crucial to copy all details exactly from your account statement.

When transferring a retirement account, the applicant certifies that the amount being transferred does not include the current year's RMD if they are of applicable age. Overlooking this detail and transferring the entire account balance before taking the RMD can lead to tax complications and potential penalties from the IRS. Before submitting the form, confirm with your tax advisor or the delivering firm that your RMD for the current year has been satisfied.

The instructions clearly state, 'please complete a separate form for each account' you are transferring. Applicants sometimes try to list assets from multiple different accounts (even if they are at the same institution) on a single form to save time. This is not permissible and will result in the form being rejected, as each account transfer must be processed as a distinct transaction. If you are transferring a brokerage account and a mutual fund account, for example, you must fill out two separate forms.