Yes! You can use AI to fill out Fidelity IRA Beneficiary Distribution — Charity, Foundation, or a University

Applicants often focus on filling out the form and overlook the checklist of additional documents like the death certificate, the entity's Articles of Incorporation, and a state inheritance tax waiver. This oversight is a primary cause of rejection. The consequences are significant processing delays, as Fidelity will deem the submission 'not in good order' until all documents are received. To avoid this, create a physical checklist of all documents mentioned in the 'Additional Required Documents' section before starting the form.

In Section 3, the person filling out the form may use the entity's common name or an abbreviation (e.g., 'Local Food Bank') out of habit, instead of the full legal name as it appears on official formation documents. This mismatch will cause a verification failure when Fidelity compares the form to the submitted Articles of Incorporation. The form will be returned for correction, delaying the distribution. To prevent this, refer directly to the entity's formation documents and copy the name exactly as it is written.

Manual data entry of long numeric strings in Section 2 is highly prone to human error, such as transposing digits or accidentally omitting a number. An incorrect account number will prevent Fidelity from locating the deceased's IRA, bringing the entire process to a halt. The form will be rejected, and the applicant will need to find the correct number and resubmit. Always double-check the account number against an original account statement from the deceased owner.

For transactions over $100,000, a Medallion signature guarantee is required, but applicants often confuse this with a more common notary stamp. The form explicitly states a notary stamp is not acceptable. Submitting a form with a notary stamp instead of a Medallion guarantee, or none at all when required, is a guaranteed reason for rejection and causes major delays. To avoid this, confirm if the transaction is over $100,000 and visit a participating financial institution like a bank or credit union to obtain the proper guarantee.

Section 4 on tax withholding explicitly asks for 'Whole numbers; no dollar amounts or decimals.' However, users often instinctively add a '%' sign, use a decimal (e.g., '12.5'), or write a dollar amount. This invalid data entry can cause the form to be rejected or, worse, lead to the system applying default withholding rules, which may not align with the entity's tax strategy. To avoid this, enter only a whole number (e.g., '12' for 12%).

Section 5 is lengthy and asks for detailed personal information for the Control Person to comply with federal regulations. Applicants may rush, consider a field irrelevant, or simply miss a field, leaving critical information like a full address, Social Security Number, or date of birth blank. Due to strict Customer Due Diligence rules, any missing information in this section will render the application incomplete and lead to its immediate rejection. Methodically fill out every single field to ensure compliance.

Section 1 has separate fields for the deceased IRA owner (from whom the entity is inheriting) and, if applicable, the original owner they inherited from. This 'successor beneficiary' scenario is complex and often leads to users entering the wrong person's information in the primary fields. This creates confusion about the chain of inheritance and will require clarification from Fidelity, delaying the account setup. Carefully read the instructions to ensure you are providing details for the person from whom the entity is directly inheriting.

The signature block in Section 6 clearly states that 'ALL Authorized Parties must sign.' If an entity has multiple authorized individuals (e.g., a President and a Treasurer), coordinating all signatures can be difficult, and one is often overlooked. An application with missing signatures lacks the required legal authorization and will be rejected, forcing the process to be restarted. Before signing, identify all individuals who qualify as an 'Authorized Party' and print additional signature pages if necessary.

This is a 7-page form that must be returned in its entirety. People often submit illegible handwritten forms or accidentally miss a page when scanning or mailing. This results in an automatic rejection because the information cannot be processed or the submission is incomplete. To prevent this, use the fillable PDF to type directly on the screen. AI-powered tools like Instafill.ai can convert flat, non-fillable PDFs into interactive versions to ensure perfect legibility and help you keep track of all pages.