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Contractor forms cover a wide range of documents that independent contractors, construction companies, subcontractors, and the businesses that hire them need to stay compliant with federal, state, and local regulations. These forms touch on everything from reporting wages paid to workers on government-funded construction projects — such as the federal Form WH-347 or New Jersey's MW-562 certified payroll form — to licensing applications required before a contractor can legally operate in states like Florida or Hawaii. Tax reporting forms like the IRS Form 1099-NEC round out the category, ensuring that payments made to independent contractors are properly documented for both parties come tax season.
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About contractor forms
Anyone working in or alongside the construction and contracting industry is likely to encounter these forms at some point. General contractors, subcontractors, sole proprietors, and business owners may need them when bidding on public works projects, applying for state licensure, certifying payroll compliance, or fulfilling annual tax obligations. The paperwork can be detailed and time-sensitive — errors or omissions often lead to delays, penalties, or even denial of licensure.
Because many of these forms are multi-section and require precise information, tools like Instafill.ai use AI to fill them out accurately in under 30 seconds, making it easier to meet deadlines without the usual hassle of manual data entry.
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How to Choose the Right Form
Not all contractor forms serve the same purpose — some are for tax reporting, others for payroll compliance, and others for obtaining a license. Here's how to find the right one fast.
For Tax & Income Reporting
- Form 1099-NEC, Nonemployee Compensation — If you're a business that paid an independent contractor, freelancer, or sole proprietor $600 or more during the year, this is the IRS form you need to file. It's also what contractors use to report their self-employment income.
For Certified Payroll & Public Works Compliance
If you're a contractor or subcontractor working on a government-funded construction project, you'll need a certified payroll form:
- Form WH-347 — Required for federally financed or assisted construction contracts. Use this to document wages paid to your workers under federal prevailing wage rules.
- NJ Form MW-562 — Specific to New Jersey public works projects. Use this to certify weekly payroll compliance under the NJ Prevailing Wage Act.
For Contractor Licensing Applications
If you're applying for a new contractor's license, the right form depends on your state and license type:
- DBPR CILB 6-A — Florida applicants seeking certification as a Certified General Contractor who also need to qualify a business entity.
- DBPR CILB 6-B — Florida applicants pursuing certification as a Certified Building Contractor qualifying a business entity.
- Hawaii CT-36 packet — Sole proprietors applying for a contractor's license in Hawaii. This packet includes supporting forms CT-03 (Experience Certificate), CT-02 (Financial Statement), and a project history list.
Quick Decision Summary
| Need | Form to Use |
|---|---|
| Report contractor payments to IRS | Form 1099-NEC |
| Federal prevailing wage payroll | Form WH-347 |
| NJ public works payroll | NJ Form MW-562 |
| FL General Contractor license | DBPR CILB 6-A |
| FL Building Contractor license | DBPR CILB 6-B |
| Hawaii sole proprietor license | CT-36 packet |
Form Comparison
| Form | Purpose | Who Files It | When to Use |
|---|---|---|---|
| Form WH-347, Payroll for Contractors | Report wages paid on federal construction contracts | Contractors and subcontractors on federal projects | Weekly, for each payroll period on federally funded jobs |
| DBPR CILB 6-B, Application for Certified Building Contractor Who is Qualifying a Business | Apply for Florida certified building contractor license | Individuals seeking FL building contractor certification | Initial application to certify and qualify a business entity |
| State of Hawaii Department of Commerce and Consumer Affairs (DCCA) Contractors License Board – Application for Contractor's License (Sole Proprietor) (CT-36) with supporting forms (Experience Certificate CT-03, Contractors Financial Statement CT-02, and Chronological History of Projects/Project List) | Apply for Hawaii contractor's license as sole proprietor | Sole proprietors seeking a Hawaii contractor's license | Initial licensing application with experience and financial docs |
| NJ Department of Labor & Workforce Development Form MW-562, Payroll Certification for Public Works Projects (Contractor and Subcontractor's Weekly and Final Certification) | Certify prevailing wage compliance on NJ public works projects | Contractors and subcontractors on NJ public works jobs | Weekly and upon project completion for wage compliance |
| DBPR CILB 6-A, Application for Certified General Contractor Who is Qualifying a Business | Apply for Florida certified general contractor license | Individuals seeking FL general contractor certification | Initial application for statewide certification and business qualification |
| Form 1099-NEC, Nonemployee Compensation | Report $600+ payments to independent contractors or freelancers | Businesses and individuals paying nonemployees | Annually, by January 31 for prior tax year payments |
Tips for contractor forms
One of the most common mistakes on contractor forms is misclassifying workers as independent contractors versus employees. Incorrect classification can trigger IRS penalties, back taxes, and compliance issues on prevailing wage forms like WH-347 and MW-562. Always verify each worker's status before completing any payroll or income reporting form.
Licensing applications like the Hawaii CT-36 or Florida DBPR forms require extensive supporting documentation — financial statements, experience certificates, insurance proof, and project histories. Collecting these materials in advance prevents incomplete submissions that can delay review or cause your application to be deemed abandoned. Create a checklist specific to each form before you begin filling it out.
Businesses often overlook payments to contractors who were paid in multiple smaller installments throughout the year — but the $600 threshold applies to the annual total, not individual payments. Missing or underreporting on Form 1099-NEC can result in IRS penalties for both payers and recipients. Keep a running log of all contractor payments throughout the year to make filing straightforward.
AI-powered tools like Instafill.ai can complete contractor forms — including complex multi-section applications and certified payroll reports — in under 30 seconds with high accuracy. This is a major time-saver when you're managing multiple forms across different projects or jurisdictions. Your data stays secure throughout the process, so you can file with confidence.
On certified payroll forms like WH-347 and NJ MW-562, each employee's listed work classification must accurately reflect the tasks they actually performed on the job site. Mismatched classifications — even unintentional ones — can be treated as falsification of certified payroll records, which carries serious civil and criminal penalties. Review classification definitions carefully before entering them on the form.
State contractor licensing applications, such as those for Florida's CILB or Hawaii's DCCA, often require background checks, fingerprinting, credit reports, and third-party document preparation that can take weeks to arrange. Submitting early gives you time to respond to deficiency notices without missing exam registration windows or project start dates. Build in at least 60–90 days of lead time when possible.
Certified payroll forms like WH-347 and MW-562 must typically be submitted weekly for the duration of a public works project, generating a large volume of records. Organizing these by project name, contract number, and submission date makes it much easier to respond to audits or compliance inquiries later. Use a consistent file naming convention and store copies both digitally and in print.
Errors in business entity information — such as incorrect FEID numbers, ownership percentages, or entity type — are a leading cause of deficiencies on contractor licensing applications like DBPR CILB 6-A and 6-B. Cross-reference your business registration documents against what you enter on the form before submitting. Even minor discrepancies can trigger delays or requests for additional documentation.
Frequently Asked Questions
This category includes six forms covering key contractor needs: certified payroll reporting (Form WH-347 and NJ Form MW-562), contractor licensing applications for Florida (DBPR CILB 6-A and 6-B) and Hawaii (CT-36 packet), and IRS income reporting (Form 1099-NEC). Together, they address federal compliance, state licensing, and tax obligations that contractors and businesses commonly encounter.
Contractor forms are used by a wide range of parties, including independent contractors, subcontractors, construction companies, and the businesses that hire them. Depending on the form, users may include employers reporting nonemployee compensation to the IRS, contractors seeking state licensure, or companies working on publicly funded construction projects that must document wage compliance.
The right form depends on your specific situation. If you're working on a federally funded construction project, you'll likely need Form WH-347; for New Jersey public works projects, use Form MW-562. If you're applying for a contractor's license in Florida, choose DBPR CILB 6-A (general contractor) or 6-B (building contractor), and for Hawaii, use the CT-36 packet. If you need to report payments to independent contractors for tax purposes, Form 1099-NEC is the appropriate IRS form.
Both are certified payroll forms used on public works projects, but they apply to different jurisdictions. Form WH-347 is a federal form required by the U.S. Department of Labor for federally financed or assisted construction contracts under the Davis-Bacon Act. Form MW-562 is specific to New Jersey and is required under the New Jersey Prevailing Wage Act for public works projects in that state. Contractors may need to file both if a project receives federal funding and is located in New Jersey.
Form 1099-NEC must be filed when a business or individual has paid $600 or more in nonemployee compensation to an independent contractor, freelancer, or sole proprietor during a calendar year. Both the IRS and the recipient must receive copies, generally by the deadline set by the IRS for that tax year. Businesses should confirm current deadlines on the IRS website, as filing late or failing to file can result in penalties.
Requirements vary by state, but contractor license applications commonly require proof of work experience, financial statements, proof of insurance, background disclosures, and applicable fees. For example, Florida's DBPR CILB forms require credit reports, employment history, and insurance verification, while Hawaii's CT-36 packet requires notarized experience certificates, a CPA-prepared financial statement, and a chronological project history. Always review the specific instructions for the state where you are applying.
Submission destinations vary by form type. Federal payroll forms like WH-347 are typically submitted to the contracting agency overseeing the project. State licensing applications are submitted to the relevant state licensing board, such as Florida's DBPR or Hawaii's DCCA Contractors License Board. IRS Form 1099-NEC is filed with the IRS and a copy is provided to the recipient. New Jersey's MW-562 is submitted to the New Jersey Department of Labor & Workforce Development.
Yes, submitting inaccurate or falsified contractor forms can carry serious consequences. Certified payroll forms like WH-347 and NJ MW-562 carry civil or criminal penalties for false statements. State licensing applications that contain misrepresentations can result in denial, delays, or revocation of licensure. For IRS Form 1099-NEC, failure to file or filing incorrect information can result in financial penalties from the IRS.
Yes, AI-powered tools like Instafill.ai can fill out contractor forms in under 30 seconds by accurately extracting and placing data from your source documents. This is especially useful for complex multi-section forms like Florida's DBPR CILB 6-A and 6-B or Hawaii's CT-36 application packet, where manual data entry is time-consuming and error-prone. Instafill.ai can also convert non-fillable PDF versions of these forms into interactive fillable forms.
Manually completing contractor forms can take anywhere from several minutes for simpler forms like Form 1099-NEC to several hours for detailed licensing applications that require employment history, project lists, and financial disclosures. Using AI tools like Instafill.ai, the data entry portion of these forms can be completed in under 30 seconds, with information accurately extracted and placed from your existing documents, significantly reducing the time and effort involved.
Yes, contractor licensing requirements and application forms vary significantly by state. Florida uses the DBPR CILB forms (6-A for general contractors, 6-B for building contractors), while Hawaii uses the CT-36 application packet for sole proprietors. Each state has its own eligibility criteria, required documentation, examination requirements, and fees. Contractors seeking licensure in multiple states must complete the appropriate application for each jurisdiction.
Form 1099-NEC is primarily used to report nonemployee compensation paid to independent contractors, freelancers, and sole proprietors, but it can also apply to other non-employees who receive $600 or more in qualifying payments. It does not apply to payments made to employees, which are reported on Form W-2 instead. Businesses should consult IRS guidelines or a tax professional if they are unsure whether a payee should receive a 1099-NEC or a W-2.
Glossary
- Nonemployee Compensation
- Payments made to independent contractors, freelancers, or other self-employed individuals who are not on a company's payroll. This income must be reported to the IRS using Form 1099-NEC when payments total $600 or more in a calendar year.
- Prevailing Wage
- The minimum hourly wage rate, including fringe benefits, that contractors and subcontractors must pay workers on government-funded construction projects, as determined by federal or state law. Rates vary by trade, job classification, and geographic location.
- Certified Payroll
- A detailed weekly payroll report that contractors on public works projects must submit to a government agency, documenting each worker's wages, hours, job classification, and deductions to prove compliance with prevailing wage laws.
- Qualifying Agent
- A licensed contractor who takes legal and professional responsibility for a business entity's contracting work, ensuring the company meets state licensing requirements. The qualifying agent's license is what allows the business to legally perform contracting services.
- FEID (Federal Employer Identification Number)
- A unique nine-digit number assigned by the IRS to identify a business entity for tax purposes, similar to a Social Security Number for individuals. It is required on contractor license applications and tax forms when a business entity is involved.
- Fringe Benefits
- Non-wage compensation provided to workers in addition to their hourly pay, such as health insurance, pension contributions, or vacation pay. On prevailing wage projects, fringe benefit contributions count toward meeting the total required compensation rate.
- Subcontractor
- A business or individual hired by a primary (general) contractor to perform a specific portion of a construction project. Subcontractors are often subject to the same wage reporting and licensing requirements as the general contractor on public works projects.
- Backup Withholding
- A required IRS tax withholding (currently 24%) that payers must deduct from contractor payments when a contractor fails to provide a valid taxpayer identification number or has been notified of underreporting income. It is reported on Form 1099-NEC.
- CILB (Construction Industry Licensing Board)
- A Florida state regulatory board that oversees the licensing and discipline of construction contractors, including general contractors and building contractors. It operates under the Department of Business and Professional Regulation (DBPR).
- Davis-Bacon Act
- A federal law requiring contractors and subcontractors on federally funded or assisted construction projects to pay workers the locally prevailing wages and benefits. Compliance is documented through certified payroll forms such as WH-347.