Instafill.ai
7 days free
AI form filling · 68 fields · 1 page · done in seconds

Yes! You can use AI to fill out State of California Department of Transportation Subcontractor List

Don't type 68 fields by hand. Tell our AI about yourself, or upload a document you already have, and it fills every field in seconds. You check it, then download, print or sign.

7 days free, then $19.99/month · Cancel anytime
AI fills it, no typingEncrypted, never used to train AICancel in two clicks
State of California Department of Transportation Subcontractor List, page 1
Moderate · 62/100Form Complexity Index

The AI does the filling. You just check it.

No typing into boxes, nothing to install.

Tell the AI about youAnswer a few questions in plain words, or upload a document you already have. That is all the typing there is.
AI fills every field in secondsIt puts each answer in the right box on every page, tables and checkboxes included.
Check it and downloadReview every field, change anything, then download, print or sign the PDF.

What this form asks for

The AI fills all of it, from your answers or your documents.

Form DOT DES-OE-0102.2C, the Subcontractor List, is a mandatory document for firms bidding on California Department of Transportation projects. It requires the primary bidding firm to list every subcontractor they intend to use, detailing their license information, public works registration, and the specific portion of work they will perform, ensuring transparency and compliance. Today, this form can be filled out quickly and accurately using AI-powered services like Instafill.ai, which can also convert non-fillable PDF versions into interactive fillable forms.
Fillable fields68
Pages1
Sections13
Tables and lists1
Form Complexity IndexModerate, 62/100

The AI checks your answers before you download

12 checks built for this form, so a wrong date or a missing answer is caught before anyone else sees it.

Ensures Contract Number is Provided

Verifies that the 'Contract No.' field at the top of the form is not empty. This number is essential for associating the subcontractor list with the correct project and prime contract. A missing contract number will result in the form being rejected as it cannot be processed or filed correctly.

Ensures Bidding Firm Name is Provided

Checks that the 'Bidding Firm' field contains the legal name of the prime contractor. This identifies the primary entity responsible for the bid and the project. Failure to provide this name makes the form invalid as the responsible party is unknown.

Validates Completeness of Each Subcontractor Entry

If a 'Business Name and Location' is entered for any subcontractor row, this check ensures all other fields in that same row (License No., Registration No., Bid Items, Percentage, Description) are also filled. This prevents submission of incomplete and unusable subcontractor data. An incomplete row will trigger an error, requiring the user to either complete the information or clear the row.

Validates CA State Contractor License Number Format

This check verifies that the 'CA State Contractor License Number' for each subcontractor is a numeric value, typically up to 8 digits long. This ensures the license number is in a valid format before any external verification. An incorrectly formatted number would fail lookup and cause compliance issues, so the form will flag it as an error.

Validates Public Works Contractor Registration Number Format

Ensures the 'Public Works Contractor Registration Number' is a valid numeric format, typically a 10-digit number. This registration is mandatory for public works projects in California, and a valid number is crucial for compliance. The validation prevents data entry errors and ensures the number can be verified against the state's database.

Ensures Percentage Subcontracted is a Whole Number

Confirms that the value entered in the 'Percentage of Bid Item Subcontracted' field is an integer, as explicitly required by the form ('Whole numbers'). This prevents the use of decimals or fractions, which could complicate calculations and contract administration. If a non-integer is entered, the user will be prompted to correct it.

And 6 more checks
  • Validates Percentage Subcontracted is Between 1 and 100
  • Ensures Work Description is Provided for Each Subcontractor
  • Prevents Duplicate Subcontractor Listings
  • Ensures Bid Item Numbers are Specified
  • Validates Contract Number Format
  • Validates Bid Item Numbers Content

Let AI fill out your DOT DES-OE-0102.2C

No typing. Every field filled in seconds, checked, ready to sign.

7 days free, then $19.99/month · Cancel anytime

How to Fill Out DOT DES-OE-0102.2C Online for Free in 2026

What the AI walks you through.

  1. Navigate to Instafill.ai and upload or select the DOT DES-OE-0102.2C form.
  2. Enter the main contract number and the legal name of your bidding firm in the designated header fields.
  3. For the first subcontractor, use the AI assistant to accurately input their business name, location, CA State Contractor License Number, and Public Works Contractor Registration Number.
  4. Specify the bid item numbers, the percentage of the item being subcontracted, and a clear description of the work for that subcontractor.
  5. Repeat the process for each additional subcontractor, filling in a new row with their complete information until all parties are listed.
  6. Carefully review all entered data across the form, verifying that all license numbers, registration numbers, and work descriptions are correct.
  7. Securely download, print, or share the completed Subcontractor List for inclusion in your official bid package.

Common Mistakes in Completing DOT DES-OE-0102.2C

The ones the AI is built to catch.

Invalid or Transposed License/Registration Numbers
Manually typing the long California State Contractor License Number or Public Works Contractor Registration Number often leads to typos or transposed digits. Using an invalid, expired, or incorrect number for a subcontractor can render that portion of the bid non-responsive, potentially leading to the bid's rejection. To prevent this, always verify these numbers directly from the subcontractor's official documentation or a state database before entry. AI-powered tools like Instafill.ai can also help by validating number formats and flagging potential errors.
Incorrect Formatting for Percentage Subcontracted
The form explicitly requires a whole number for the percentage of work subcontracted, but bidders often enter decimals (e.g., '15.5') or use a percentage sign ('15%'). This formatting error can cause automated processing to fail or require manual correction, delaying the bid evaluation. Always enter only the whole number as specified to ensure compliance. Form-filling tools can automatically enforce such formatting rules to prevent these simple mistakes.
Vague or Ambiguous Work Description
Providing a generic description like 'construction services' or 'labor' for a subcontractor's work is a common error that fails to clearly define the scope. This ambiguity can lead to compliance issues with the Department of Transportation and potential post-award disputes. The description should be concise but detailed enough to clearly align with the listed bid items, such as 'Install storm drain pipes' or 'Perform roadway striping'.
Incomplete Subcontractor Information
Rushing to complete the form can lead to accidentally leaving critical fields blank, such as a Public Works Contractor Registration Number or the percentage of work. Listing a subcontractor without providing all required information is a major compliance failure and a common reason for bid rejection. Systematically review each row for every listed subcontractor to ensure all fields are filled; if the form is a non-fillable PDF, a tool like Instafill.ai can convert it into an interactive version where required fields can be highlighted to prevent omissions.
Using an Incorrect Bidding Firm or Subcontractor Name
Bidders sometimes enter a common trade name (DBA) instead of the full legal business name for their own firm or for a subcontractor. State agencies cross-reference this information with official registration databases, and a mismatch can cause verification failures and bid disqualification. Always confirm and enter the exact legal business name as it appears on the entity's business license and state registration documents.
Inaccurate or Missing Bid Item Numbers
Bidders may list bid item numbers that don't match the official bid documents, use vague ranges like 'Items 5-10', or fail to list all relevant items for a subcontractor. This ambiguity can lead to disputes over the scope of work and may cause the bid to be deemed non-compliant. To avoid this, cross-reference and list each specific bid item number directly from the project's official item list for each subcontractor.
Incorrect or Missing Contract Number
Bidders working on multiple proposals may confuse contract numbers or simply overlook this field at the top of the form. An incorrect or missing contract number can cause the entire submission to be misfiled or rejected, as it cannot be matched to the correct project. Always double-check the contract number against the official bid solicitation documents before submission.
Mismatched Work Scope Information
This error occurs when the 'Bid Items Numbers,' 'Percentage,' and 'Description of Portion of Work' for a single subcontractor are inconsistent with each other. For example, the description might detail work not covered by the listed bid items, creating confusion and raising questions about the bid's accuracy. Ensure that for each subcontractor row, the description of work is a direct reflection of the tasks associated with the specified bid item numbers.
Improperly Listing Material Suppliers
A frequent mistake is listing companies that are only supplying materials, not performing any on-site labor, as subcontractors. Public works regulations often differentiate between subcontractors (who perform work) and material suppliers, and incorrectly listing a supplier can create unnecessary compliance burdens or confusion. Only list entities that will be performing a portion of the work on the contract site as defined by public contract code.

Frequently Asked Questions About DOT DES-OE-0102.2C

 

Is it really free for 7 days?
Yes. You pay $0 today. Cancel before Nov 10 and you are never charged. Keep it, and it is $19.99 a month for 5 fills of your DOT DES-OE-0102.2C.
Can I fill other forms too?
This plan is for your DOT DES-OE-0102.2C: your own AI agent fills it as often as 5 times a month. To fill other forms and upload your own, choose a Professional plan from your account.
How do I cancel?
From your account, in two clicks, any time. No email, no call.
How does the AI fill out DOT DES-OE-0102.2C?
You answer a few questions in plain words, or upload a document you already have. The AI reads what you give it and puts each answer into the right field of DOT DES-OE-0102.2C, on every page, in seconds. It checks the answers against the form's own rules, and you review and change anything before you download, print or sign.
What happens to my information?
It is encrypted in transit and at rest, and it is never used to train AI.
How complex is DOT DES-OE-0102.2C to fill out?
DOT DES-OE-0102.2C has a Form Complexity Index of 62 out of 100, in the moderate tier: 68 fillable fields across 1 page. Instafill.ai's AI fills it in under a minute, with every field there for you to review before you download.
What is the purpose of the Subcontractor List form (DOT DES-OE-0102.2C)?
This form is used by a bidding firm to list all subcontractors who will perform work on a California Department of Transportation (Caltrans) contract. It is a required part of the bid submission to ensure transparency and compliance.
Who needs to fill out and submit this form?
The primary contractor, identified as the 'Bidding Firm' on the form, is responsible for completing and submitting the Subcontractor List with their bid package.
What is the difference between the 'CA State Contractor License Number' and the 'Public Works Contractor Registration Number'?
The CA State Contractor License Number is a general license for construction work in California, while the Public Works Contractor Registration Number is specifically required for any firm working on public works projects. Both are required for subcontractors on this form.
Where do I find the 'Bid Items Numbers'?
The Bid Item Numbers correspond to the specific line items detailed in the official bid documents for the contract. You must reference the project's bid proposal to find the correct numbers for the work each subcontractor will perform.
How do I correctly fill out the 'Percentage of Bid Item Subcontracted' column?
You must enter the percentage of the specific bid item being subcontracted, not the percentage of the total contract value. This should be entered as a whole number (e.g., '50' for 50%).
What should I write in the 'Description of Portion of Work' field?
Provide a brief but clear description of the specific tasks the subcontractor will perform, such as 'traffic control,' 'structural steel installation,' or 'asphalt paving.' This should directly relate to the bid items listed.
What do I do if I have more subcontractors than the spaces provided on the form?
If you need to list more subcontractors than the form allows, you should make copies of a blank form page to use as continuation sheets. Ensure the Contract Number and Bidding Firm name are on every attached page.
When is this form due?
The Subcontractor List must be submitted along with your complete bid package by the bid opening date and time specified in the contract documents.
Can I list a subcontractor who is still waiting for their Public Works Contractor Registration number?
No, all subcontractors must have a valid and current Public Works Contractor Registration Number at the time of bid submission. Failure to provide a valid number may result in your bid being rejected.
Can AI tools help me fill out this Subcontractor List?
Yes, services like Instafill.ai use AI to auto-fill form fields accurately, which can save time and reduce errors. This is especially useful for entering repetitive company information for multiple subcontractors.
How can I use Instafill.ai to complete this form online?
Simply upload the DOT DES-OE-0102.2C PDF to the Instafill.ai platform. The AI will make the form fillable online, allowing you to easily type in all required information, save your progress, and download the completed document.
The PDF I downloaded is not fillable. What can I do?
If you have a non-fillable or 'flat' PDF, you can use a service like Instafill.ai to convert it into an interactive form. Just upload the file, and the platform will automatically make the fields fillable online.
How can I obtain this form in an accessible format for a person with a disability?
As stated in the ADA Notice on the form, you can request an alternative accessible format by contacting the Caltrans Forms Management Unit. Their phone, TTY, mailing address, and email are listed at the top of the document.
Encrypted in transit and at restNever used to train AIDelete your forms any time

Get your DOT DES-OE-0102.2C filled out by AI

$0 today. Cancel before Nov 10 and you pay nothing.

Other forms like this one

transportation forms: State of California Department of Transportation California Civil Rights Laws Certification, State of California Department of Transportation Darfur Contracting Act Certification, Form DOT ADM-0077, State of California Department of Transportation, Contract Requirements, State of California Department of Transportation, Certified DVBE Summary, California Company Preference, DOT DES-OE-0102.9, Arizona Department of Transportation Rental Application (Residential Lease), ACORD 125, Commercial Insurance Application and ACORD 143, Transportation Section, Physician Certification Statement for Non-Emergency Medical Transportation, Affinity Healthcare Non-Emergency Medical Transportation Insurance Application

California state forms: Judicial Council of California Form DE-111, Petition for Probate (Probate—Decedents Estates), DS 1891, Applicant/Vendor Disclosure Statement (State of California Department of Developmental Services), Judicial Council of California Form DE-120, Notice of Hearing—Decedent's Estate or Trust, Judicial Council of California Form DE-120, Notice of Hearing—Decedent's Estate or Trust, Murrieta Police Department Citizen Complaint Form (California Penal Code § 148.6 Advisory Statement), California Department of Social Services, Sworn Statement, State of California Department of Transportation California Civil Rights Laws Certification, State of California Department of Transportation Darfur Contracting Act Certification, Form DOT ADM-0077, State of California Department of Transportation, Contract Requirements, State of California Department of Transportation, Certified DVBE Summary, Bidder Declaration GSPD-05-105, State of California Level of Care Rate Determination Protocol Matrix, State of California Accessible Form, State of California Form SOC 321, Request for Order and Consent - Paramedical Services, State of California Darfur Contracting Act Certification, State of California Department of Veterans Affairs COMMERCIALLY USEFUL FUNCTION (CUF) CERTIFICATION FORM, Form ADR-100, Statement of Agreement or Nonagreement, Civil Appeal Case Information Statement, Form APP-014, Appellant's Proposed Statement on Appeal (Unlimited Civil Case), form-app-015-respondents-proposed-corrections-toadditions-to-appellants-proposed-settled-statement-unlimited-civil-case

construction forms: QBCC Licence Application Form – Company (Application made under section 33, Queensland Building and Construction Commission Act 1991), Form DEP 4015, Application for Construction Permit, Onsite Sewage Treatment and Disposal System (OSTDS), Form DEP 4015, Application for Construction Permit for an Onsite Sewage Treatment and Disposal System (OSTDS)

PA state forms: Form 1095-A, Health Insurance Marketplace Statement, Form W-2, Wage and Tax Statement, Form 593, Real Estate Withholding, Form 8938, Statement of Specified Foreign Financial Assets, Form CMS-2567, Statement of Deficiencies, Form 1098, Mortgage Interest Statement, Form 1098-T, Tuition Statement, Form 1099-S, Proceeds From Real Estate Transactions, Form 1098-E, Student Loan Interest Statement, Form DS-3053, Statement of Consent, Form DS-86, Statement of Non-Receipt of a U.S. Passport, Form DS-86, Statement of Non-Receipt of a U.S. Passport, Form 108, Statement of Intention, Form 107, Statement of Financial Affairs, Form 121, Statement About Your SSNs, Form 122A-1, Chapter 7 Statement of Current Monthly Income, Center for Infertility & Reproductive Surgery – New Patient Questionnaire and Patient/Guarantor Statement (Brigham and Women’s Hospital, Department of Obstetrics and Gynecology), Adult Travel Document Application for Stateless and Protected Persons in Canada (16 years of age or over) (PPTC 190), Form W-8IMY (Rev. October 2021), Certificate of Foreign Intermediary, Foreign Flow-Through Entity, or Certain U.S. Branches for United States Tax Withholding and Reporting, Form W-2, Wage and Tax Statement (2025)

contractor forms: Form WH-347, Payroll for Contractors, DBPR CILB 6-B, Application for Certified Building Contractor Who is Qualifying a Business, State of Hawaii Department of Commerce and Consumer Affairs (DCCA) Contractors License Board – Application for Contractor's License (Sole Proprietor) (CT-36) with supporting forms (Experience Certificate CT-03, Contractors Financial Statement CT-02, and Chronological History of Projects/Project List), NJ Department of Labor & Workforce Development Form MW-562, Payroll Certification for Public Works Projects (Contractor and Subcontractor’s Weekly and Final Certification), DBPR CILB 6-A, Application for Certified General Contractor Who is Qualifying a Business, State of Florida Department of Business and Professional Regulation Form DBPR CILB 6-B, Application for Certified Building Contractor Who is Qualifying a Business, Form DBPR CILB 6-A, Application for Certified General Contractor Who is Qualifying a Business

Department of State forms: Center for Infertility & Reproductive Surgery – New Patient Questionnaire and Patient/Guarantor Statement (Brigham and Women’s Hospital, Department of Obstetrics and Gynecology), State of Illinois Department of Human Services (IDHS) – Bureau of Child Care and Development Child Care Application (Form IL444-3455), State of Illinois Department of Children and Family Services Medical Report on an Adult in a Child Care Facility (CFS 602), State of Florida Department of Highway Safety and Motor Vehicles (FLHSMV) Form HSMV 82993, Separate Odometer Disclosure Statement and Acknowledgment, DS 1891, Applicant/Vendor Disclosure Statement (State of California Department of Developmental Services), New York State Department of State (Division of Licensing Services) Property Condition Disclosure Statement (DOS-1614-f), State of Hawaii Department of Commerce and Consumer Affairs (DCCA) Contractors License Board – Application for Contractor's License (Sole Proprietor) (CT-36) with supporting forms (Experience Certificate CT-03, Contractors Financial Statement CT-02, and Chronological History of Projects/Project List), Murrieta Police Department Citizen Complaint Form (California Penal Code § 148.6 Advisory Statement), Pennsylvania Department of State — Certificate of Termination (Domestic Limited Liability Company) (15 Pa.C.S. § 8872(f)) (DSCB:15-8872(f)), Colorado Judicial Department Form JDF 1111SC (Form 35.2), Sworn Financial Statement, New York State Department of Labor (NYSDOL) Division of Labor Standards Complaint Form (LS 223), New York State Department of Labor, Division of Labor Standards Complaint Form (LS 223), Dallas Area Rapid Transit Police Department Personal History Statement (Peace Officer / Telecommunicator), California Department of Social Services, Sworn Statement, State of California Department of Transportation California Civil Rights Laws Certification, State of California Department of Transportation Darfur Contracting Act Certification, Form DOT ADM-0077, State of California Department of Transportation, Contract Requirements, State of California Department of Transportation, Certified DVBE Summary, State of Florida Department of Business and Professional Regulation Form DBPR CILB 6-B, Application for Certified Building Contractor Who is Qualifying a Business, New York State Department of Health Certificate of Qualification Questionnaire - Virology

NJ state forms: Form 1095-A, Health Insurance Marketplace Statement, Form W-2, Wage and Tax Statement, Form 593, Real Estate Withholding, Form 8938, Statement of Specified Foreign Financial Assets, Form CMS-2567, Statement of Deficiencies, Form 1098, Mortgage Interest Statement, Form 1098-T, Tuition Statement, Form 1099-S, Proceeds From Real Estate Transactions, Form 1098-E, Student Loan Interest Statement, Form DS-3053, Statement of Consent, Form DS-86, Statement of Non-Receipt of a U.S. Passport, Form DS-86, Statement of Non-Receipt of a U.S. Passport, Form 108, Statement of Intention, Form 107, Statement of Financial Affairs, Form 121, Statement About Your SSNs, Form 122A-1, Chapter 7 Statement of Current Monthly Income, Center for Infertility & Reproductive Surgery – New Patient Questionnaire and Patient/Guarantor Statement (Brigham and Women’s Hospital, Department of Obstetrics and Gynecology), Adult Travel Document Application for Stateless and Protected Persons in Canada (16 years of age or over) (PPTC 190), Form W-8IMY (Rev. October 2021), Certificate of Foreign Intermediary, Foreign Flow-Through Entity, or Certain U.S. Branches for United States Tax Withholding and Reporting, Form W-2, Wage and Tax Statement (2025)

California DOT forms: California Company Preference, DOT DES-OE-0102.9, State of California Department of Transportation Darfur Contracting Act Certification, Form DOT ADM-0077, State of California Department of Transportation California Civil Rights Laws Certification, State of California Department of Transportation, Certified DVBE Summary, State of California Department of Transportation, Contract Requirements

Caltrans forms: California Company Preference, DOT DES-OE-0102.9, State of California Department of Transportation California Civil Rights Laws Certification, State of California Department of Transportation Darfur Contracting Act Certification, Form DOT ADM-0077, State of California Department of Transportation, Certified DVBE Summary, State of California Department of Transportation, Contract Requirements

transportation department forms: Form DOT ADM-1416, Bid/Bidder/Proposer Certification Sheet, State of California Department of Transportation California Civil Rights Laws Certification, State of California Department of Transportation Darfur Contracting Act Certification, Form DOT ADM-0077, State of California Department of Transportation, Contract Requirements, State of California Department of Transportation, Certified DVBE Summary, Arizona Department of Transportation Rental Application (Residential Lease)

contract forms: Memorandum of Contract, Form WH-347, Payroll for Contractors, Form 0896A, Report of Subcontracts to Small and Veteran-Owned Business, Form 1449, Solicitation/Contract/Order for Commercial Products and Services, application-and-contract-for-electric-facilities-w, Texas Real Estate Commission (TREC) One to Four Family Residential Contract (Resale) (TREC No. 20-18), DBPR CILB 6-B, Application for Certified Building Contractor Who is Qualifying a Business, State of Hawaii Department of Commerce and Consumer Affairs (DCCA) Contractors License Board – Application for Contractor's License (Sole Proprietor) (CT-36) with supporting forms (Experience Certificate CT-03, Contractors Financial Statement CT-02, and Chronological History of Projects/Project List), NJ Department of Labor & Workforce Development Form MW-562, Payroll Certification for Public Works Projects (Contractor and Subcontractor’s Weekly and Final Certification), DBPR CILB 6-A, Application for Certified General Contractor Who is Qualifying a Business, Proposal Form 3, Attestation Regarding County Contract, TIAA Trust, N.A. Private Asset Management, Request for a Direct Transfer From IRA Contracts, Contrato de Trabajo en Prácticas (Código 420), Professional Practice Employment Contract, State of California Department of Transportation Darfur Contracting Act Certification, Form DOT ADM-0077, State of California Department of Transportation, Contract Requirements, DCMA Guidebook for Government Contract Property Administration, Official Form 106G, Schedule G: Executory Contracts and Unexpired Leases, Form ADR-106, Petition to Confirm, Correct, or Vacate Contractual Arbitration Award, Newly Contracted Provider Training Attestation Form, State of Florida Department of Business and Professional Regulation Form DBPR CILB 6-B, Application for Certified Building Contractor Who is Qualifying a Business

subcontractor forms: NJ Department of Labor & Workforce Development Form MW-562, Payroll Certification for Public Works Projects (Contractor and Subcontractor’s Weekly and Final Certification)

transportation contract forms: State of California Department of Transportation, Contract Requirements, State of California Department of Transportation Darfur Contracting Act Certification, Form DOT ADM-0077

7 days free, then $19.99/month · Cancel anytime