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State of California Darfur Contracting Act Certification, page 1
Basic · 30/100Form Complexity Index

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What this form asks for

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The Darfur Contracting Act Certification (DGS PD 1) is a document required by the State of California for any company with business operations outside the U.S. that wishes to bid on a state contract. It serves as a sworn statement that the company is not a 'scrutinized company' under Public Contract Code 10476, or that it has received special permission from the Department of General Services (DGS). Today, this form can be filled out quickly and accurately using AI-powered services like Instafill.ai, which can also convert non-fillable PDF versions into interactive fillable forms.
Fillable fields11
Pages2
Sections3
Form Complexity IndexBasic, 30/100

The AI checks your answers before you download

12 checks built for this form, so a wrong date or a missing answer is caught before anyone else sees it.

Exclusive Option Selection

This validation ensures that the submitter has completed the fields for either 'OPTION #1 - CERTIFICATION' or 'OPTION #2 – WRITTEN PERMISSION FROM DGS,' but not both. It prevents ambiguity and ensures a clear, single certification path is declared. If fields from both options are filled, the form submission should be rejected with an error instructing the user to clear the fields for the unintended option.

Option 1 Completeness Check

Verifies that if any data is entered for Option 1, all its required fields (Company Name, Federal ID, Signature, Printed Name/Title, and Date) are fully completed. This is crucial because a partial certification is invalid and could lead to the bid being disqualified. A failure would prompt the user to complete all required fields within that section before submission.

Option 2 Completeness Check

Confirms that if a user selects Option 2, all associated required fields (Company Name, Federal ID, Signature, Printed Name/Title, and Date) are filled out. This check is critical because an incomplete Option 2 submission is invalid and lacks the necessary authorization for a scrutinized company. Failure to complete all fields would block submission and prompt the user for the missing information.

Federal ID Number (EIN) Format

This check validates that the Federal ID Number field contains exactly nine numerical digits (0-9) with no hyphens, spaces, or other characters, as specified. This is critical for accurate identification of the business entity with the IRS and state agencies. An incorrectly formatted EIN can cause significant processing delays or rejection, so the system should reject any input that does not match the '#########' pattern.

Signature Date Format

Ensures the date entered in either Option 1 or Option 2 is in the strict MM/DD/YYYY format. This standardization is important for data parsing, record-keeping, and establishing the legal timeline of the certification. If the date is entered in a different format (e.g., 'Jan 1, 2023' or '2023-01-01'), the submission should be flagged with an error message guiding the user to correct the format.

Signature Date Logical Validity

This validation checks that the provided signature date is a valid calendar date (e.g., not 02/30/2023) and is not set in the future. It can also check that the date is not unreasonably far in the past, which could question the certification's currency. This check prevents typographical errors and ensures the certification is timely and applicable to the present bid.

And 6 more checks
  • Required Signature Presence
  • DGS Permission Attachment for Option 2
  • Signer's Name and Title Format
  • Company Name Consistency
  • Required Company Name Presence
  • Signatory Authority Verification

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How to Fill Out DGS PD 1 Online for Free in 2026

What the AI walks you through.

  1. Navigate to Instafill.ai and upload your DGS PD 1 form, or select it from their library of official documents.
  2. Determine if your company has had business activities outside the United States within the previous three years. If not, you do not need to complete the form.
  3. Choose the appropriate certification: Select Option #1 to certify you are not a scrutinized company, or Option #2 if you are a scrutinized company with written permission from the DGS.
  4. Enter your company's full legal name and Federal ID Number (EIN) into the corresponding fields for your chosen option.
  5. An authorized individual must provide their signature, printed name, title, and the date to legally bind the company to the certification.
  6. If you selected Option #2, ensure you attach a copy of the written permission from the DGS to your bid or proposal.
  7. Review the entire completed form for accuracy before submitting it with your bid or proposal to the State of California.

Common Mistakes in Completing DGS PD 1

The ones the AI is built to catch.

Unnecessary Form Submission
Applicants fill out the form when they are not required to. The instructions clearly state that companies with no business activities outside the United States in the previous three years do not need to complete the form. This mistake wastes time and can introduce unnecessary complexity into the bidding process. To avoid this, carefully read the introductory paragraphs to determine if the form applies to your company's situation before filling it out.
Choosing the Incorrect Certification Option
A user incorrectly certifies as a non-scrutinized company (Option #1) when they actually meet the definition of a scrutinized company, or vice versa. This is a serious error as the certification is made under penalty of perjury and can lead to bid disqualification and legal consequences. Before selecting an option, companies must thoroughly understand the legal definition of a 'scrutinized company' per Public Contract Code 10476.
Using an Abbreviated or DBA Company Name
Instead of providing the full, official legal name, applicants enter a DBA ('Doing Business As') name, an abbreviation, or omit the corporate suffix (e.g., 'Inc.', 'LLC'). This causes a mismatch with state registration and tax records, which can delay verification or lead to the rejection of the entire proposal. Always use the company's complete legal name as it appears on official IRS and Secretary of State documents.
Incorrectly Formatting the Federal ID Number (EIN)
The form requires a nine-digit Federal ID Number with no hyphens or spaces, but people often enter it in the standard IRS format (e.g., 12-3456789) out of habit. This can cause failures in automated data processing systems and may require manual correction or cause the form to be flagged as incomplete. AI-powered form filling tools like Instafill.ai can help prevent this by automatically formatting the number correctly based on the field's specific requirements.
Signature by an Unauthorized Person
The form is signed by an employee who is not legally authorized to bind the company in a contract. This mistake often occurs when an administrative assistant or a manager without signatory authority completes the form. An invalid signature renders the certification void and can lead to immediate disqualification of the bid. Ensure the signer is an officer or designated agent of the company with the proper legal authority.
Omitting the Signer's Title
The applicant provides the signer's printed name but forgets to include their official job title as required. The title is crucial as it helps verify that the signer possesses the authority to make a legal certification on behalf of the company. A missing title can lead to follow-up inquiries and processing delays. Always provide the full name and title exactly as requested (e.g., 'Jane Doe, Vice President').
Filling Out Both Certification Options
A confused applicant completes and signs both Option #1 and Option #2 on the form. This creates a direct contradiction, as a company cannot simultaneously be and not be a 'scrutinized company'. Such a submission is invalid and will be rejected. Applicants must carefully determine which single option applies to their situation and complete only that section.
Forgetting to Attach DGS Permission Letter for Option #2
A company correctly identifies as a scrutinized company and fills out Option #2, but fails to include the required written permission letter from the Department of General Services (DGS). The form explicitly states that a copy of this permission must be included with the proposal. Without this attachment, the certification is incomplete and the bid will be deemed non-responsive.
Using an Incorrect Date Format
The form specifies the MM/DD/YYYY date format, but users may enter it differently, such as DD/MM/YYYY (common internationally) or YYYY-MM-DD. This can lead to data entry errors and ambiguity, especially in automated systems. To avoid this, always follow the specified format. Using a tool like Instafill.ai can ensure dates are automatically entered in the correct format required by the form.
Signing in the Wrong Section
The user completes the fields for Option #1 but accidentally signs in the signature block for Option #2 on the second page, or vice versa. This simple mistake creates confusion and invalidates the intended certification. It is crucial to double-check that the signature is placed in the correct section corresponding to the certification being made. If the form is a non-fillable PDF, a tool like Instafill.ai can convert it into a smart, fillable version with clearly delineated sections to help prevent this error.

Frequently Asked Questions About DGS PD 1

 

Is it really free for 7 days?
Yes. You pay $0 today. Cancel before Nov 13 and you are never charged. Keep it, and it is $19.99 a month for 5 fills of your DGS PD 1.
Can I fill other forms too?
This plan is for your DGS PD 1: your own AI agent fills it as often as 5 times a month. To fill other forms and upload your own, choose a Professional plan from your account.
How do I cancel?
From your account, in two clicks, any time. No email, no call.
How does the AI fill out DGS PD 1?
You answer a few questions in plain words, or upload a document you already have. The AI reads what you give it and puts each answer into the right field of DGS PD 1, on every page, in seconds. It checks the answers against the form's own rules, and you review and change anything before you download, print or sign.
What happens to my information?
It is encrypted in transit and at rest, and it is never used to train AI.
How complex is DGS PD 1 to fill out?
DGS PD 1 has a Form Complexity Index of 30 out of 100, in the basic tier: 11 fillable fields across 2 pages. Instafill.ai's AI fills it in under a minute, with every field there for you to review before you download.
What is the purpose of the Darfur Contracting Act Certification form?
This form is used to certify that your company complies with the Darfur Contracting Act, which is a requirement for bidding on contracts with the State of California if you have business operations outside the U.S.
Does my company need to complete this form?
You must complete this form if your company wants to bid on a State of California contract and has had any business activities or operations outside the United States within the last three years.
What if my company only operates within the United States?
If your company has not had any business activities or operations outside the United States within the previous three years, you do not need to complete or submit this form.
What is a 'scrutinized company'?
A 'scrutinized company' is a company with specific business activities related to Sudan, as defined in Public Contract Code section 10476. You should review this code section to determine if your company meets the criteria.
What is the difference between Option #1 and Option #2 on the form?
Option #1 is a certification that your company is NOT a 'scrutinized company.' Option #2 is for 'scrutinized companies' that have already received written permission from the Department of General Services (DGS) to bid.
When should I complete Option #1 - Certification?
Complete Option #1 if your company has had international business operations in the last three years but is NOT considered a 'scrutinized company' under the Darfur Contracting Act.
When should I complete Option #2 and what do I need to provide?
Complete Option #2 if your company is a 'scrutinized company' and has obtained prior written permission from the DGS to bid. You must include a copy of this written permission with your bid proposal.
What information do I need to have ready to fill out this form?
You will need your company's full legal name, your nine-digit Federal ID Number (EIN), and the name and title of an individual who is authorized to legally bind your company.
How should I format the Federal ID Number (EIN)?
You must enter your company's nine-digit Federal Employer Identification Number (EIN) without any hyphens or spaces, for example, 123456789.
Who is authorized to sign this form?
The form must be signed by an official who is duly authorized to legally bind your company to the certification being made under penalty of perjury.
Where do I submit this completed form?
This certification form should be submitted as part of your complete bid or proposal package to the state agency you are contracting with.
Can I use an AI tool to help me fill out this form?
Yes, services like Instafill.ai use AI to help you accurately auto-fill form fields with your saved information, which can save time and reduce errors.
How can I use Instafill.ai to complete this form online?
Simply upload the Darfur Contracting Act Certification form to the Instafill.ai platform. The AI will identify the fields, and you can quickly fill them in, sign electronically, and download the completed document.
The PDF I have isn't fillable. What can I do?
You can use a service like Instafill.ai, which can convert flat, non-fillable PDFs into interactive, fillable forms online, allowing you to complete and sign them digitally.
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