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Department of Labor forms cover a broad range of workplace compliance, wage reporting, and workers' compensation requirements at both the federal and state levels. These documents serve critical functions — from ensuring that contractors on public works projects pay workers the legally required prevailing wages, to helping injured federal employees navigate return-to-work decisions, to giving workers a formal channel to report wage theft or labor violations. Whether you're dealing with Davis-Bacon certified payroll requirements under federal construction contracts, New Jersey's prevailing wage rules, or a workers' compensation claim through the Office of Workers' Compensation Programs, accurate and timely form completion is essential.
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About Department of Labor forms
The people who typically need these forms include federal contractors and subcontractors submitting weekly certified payrolls (such as Form WH-347 or NJ's MW-562), federal agency supervisors and physicians coordinating injured employee duty status through Form CA-17, and workers in New York filing wage complaints with the state Department of Labor. Errors or omissions on these forms can delay benefits, trigger investigations, or even result in civil and criminal penalties — so getting the details right matters.
For anyone who regularly handles these filings, tools like Instafill.ai use AI to fill out Department of Labor forms accurately in under 30 seconds, making it a practical option for contractors, HR professionals, and workers who need to complete these documents quickly and correctly.
Forms in This Category
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How to Choose the Right Form
Start by identifying why you need a Department of Labor form — the six forms here fall into three distinct purposes.
Certified Payroll & Prevailing Wage Compliance
If you're a contractor or subcontractor on a public works project, you need a certified payroll form to document worker pay and confirm compliance with prevailing wage laws:
- Form WH-347 — Use this for federal or federally assisted construction projects covered under the Davis-Bacon and Related Acts. It includes the required Statement of Compliance and is the standard federal certified payroll template.
- NJ Form MW-562 — Use this if your project is in New Jersey and subject to the New Jersey Prevailing Wage Act. It captures NJ-specific classifications, fringe benefit contributions, and contractor certifications.
Filing a Wage Complaint (New York Employees)
If you're a worker in New York who hasn't been paid correctly, use the LS 223 Labor Standards Complaint Form (listed twice — both versions are the same form). This is the right choice if you need to report:
- Unpaid wages, overtime, or minimum wage violations
- Illegal paycheck deductions
- Unpaid sick leave, vacation, or holiday pay
Choose either LS 223 listing — they cover the same complaint process through the NY State Department of Labor Division of Labor Standards.
Federal Workers' Compensation (Injured Federal Employees)
If you're involved in a federal workers' compensation case under FECA, you need Form CA-17, Duty Status Report (also listed twice — same form). Use this when:
- A supervisor needs to document an injured employee's job demands (Side A)
- A treating physician needs to report medical findings and work restrictions (Side B)
This form is critical for return-to-work planning and OWCP benefit eligibility — both parties must complete their respective sections.
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Quick tip: If you're unsure which payroll form applies, check your contract — federal contracts reference Davis-Bacon (WH-347), while New Jersey state contracts reference the Prevailing Wage Act (MW-562).
Form Comparison
| Form | Purpose | Who Files It | When to Use |
|---|---|---|---|
| Form CA-17, Duty Status Report (U.S. Department of Labor, Office of Workers' Compensation Programs) | Report injured federal employee's work capacity and restrictions | Supervisor (Side A) and treating physician (Side B) | During active FECA workers' compensation claim |
| NJ Department of Labor & Workforce Development Form MW-562, Payroll Certification for Public Works Projects (Contractor and Subcontractor's Weekly and Final Certification) | Certify prevailing wage compliance on NJ public works projects | Contractor or subcontractor payroll representative | Weekly and at project completion for NJ public works |
| New York State Department of Labor (NYSDOL) Division of Labor Standards Complaint Form (LS 223) | File wage or labor standards complaint against an employer | Employee (complainant) filing against their employer | When employer violates NY wage or labor standards laws |
| Davis-Bacon and Related Acts Weekly Certified Payroll Form (Form WH-347) | Report and certify prevailing wages on federal construction projects | Contractor or subcontractor on DBRA-covered projects | Weekly throughout federally funded construction project |
Tips for Department of Labor forms
On certified payroll forms like WH-347 and MW-562, incorrectly classifying workers (e.g., listing a journeyman as an apprentice) is one of the most common and costly mistakes. Misclassifications can trigger audits, back-wage assessments, or debarment from future public works projects. Always verify each worker's classification against the applicable prevailing wage determination before signing.
Prevailing wage forms require you to break out daily regular hours and overtime hours for each worker — lumping them together is a frequent error that can make your payroll appear non-compliant. Overtime thresholds and rates can vary by project type and jurisdiction, so confirm the applicable rules for each project. Accurate hour breakdowns also make it easier to reconcile gross wages and deductions.
Department of Labor forms such as the CA-17 Duty Status Report require specific identifiers like OWCP file numbers and Social Security/TIN numbers to be matched to the correct claim or case. Missing or incorrect identifiers can delay processing, interrupt benefits, or cause forms to be returned. Always gather these details before you start filling out the form to avoid incomplete submissions.
When dealing with several Department of Labor forms at once — such as weekly certified payrolls for multiple subcontractors — AI-powered tools like Instafill.ai can complete each form in under 30 seconds with high accuracy, saving hours of manual data entry. Your data stays secure throughout the process, making it a practical solution for contractors, HR teams, and compliance officers. It also converts non-fillable PDF versions into interactive fillable forms, so you're never stuck with a locked document.
Federal and state agencies can request certified payroll records for inspection well after a project is completed, so maintaining organized copies of every WH-347 or MW-562 submission is essential. Store records by project name, contractor/subcontractor, and week-ending date so you can retrieve them quickly if audited. Digital copies are especially useful for cross-referencing if a discrepancy or complaint arises later.
When filing a labor standards complaint using the NYSDOL LS 223, vague descriptions of wage violations — such as 'I wasn't paid correctly' — can delay review or result in the claim being deemed insufficient. Include specific dates, pay periods, hourly rates, hours worked, and the exact amounts you believe are owed. The more precise your information, the faster investigators can evaluate and act on your complaint.
The CA-17 Duty Status Report requires input from two separate parties — the supervisor completes Side A and the treating physician completes Side B — so plan ahead to avoid delays in return-to-work decisions. If either section is missing or incomplete, OWCP processing can stall, potentially affecting the employee's benefits and duty assignment. Establish a clear handoff process between HR, supervisors, and medical providers to keep the form moving on time.
The Statement of Compliance on forms like WH-347 and MW-562 carries legal weight — willful falsification can result in civil or criminal penalties. Before signing, confirm that wage rates match the current prevailing wage determination, fringe benefit contributions are accurate, and no improper deductions were made. Treat your signature as a legal certification, not a formality.
Frequently Asked Questions
This category includes six forms covering workers' compensation, certified payroll reporting, prevailing wage compliance, and labor standards complaints. Specifically, you'll find the OWCP Duty Status Report (CA-17), federal and state certified payroll forms (WH-347 and MW-562), and New York State labor standards complaint forms (LS 223). These forms serve both employees and employers across a range of labor-related situations.
These forms are used by a broad range of people, including federal employees filing workers' compensation claims, contractors and subcontractors working on public or federally funded construction projects, and workers who need to report wage violations to a state labor agency. Supervisors and treating physicians may also need to complete certain forms, such as the CA-17 Duty Status Report, as part of a workers' compensation case.
If you are a contractor or subcontractor on a federal or federally assisted construction project covered by the Davis-Bacon and Related Acts, you would use Form WH-347 to submit weekly certified payroll records. This form documents worker classifications, hours, wages, and fringe benefits, and includes a signed Statement of Compliance to verify that prevailing wage requirements were met.
Form WH-347 is a federal certified payroll form used on projects covered by the Davis-Bacon and Related Acts, administered by the U.S. Department of Labor's Wage and Hour Division. Form MW-562 is a New Jersey state-specific certified payroll certification used on public works projects subject to the New Jersey Prevailing Wage Act. While both serve similar compliance purposes, they apply to different jurisdictions and funding sources.
Form CA-17 should be used when an injured federal employee is receiving workers' compensation benefits under the Federal Employees' Compensation Act (FECA) and needs to communicate their work capacity and restrictions to the Office of Workers' Compensation Programs (OWCP). The form is typically completed periodically throughout the recovery process to support return-to-work planning and to determine continued benefit eligibility.
New York State employees can use the Labor Standards Complaint Form (LS 223), administered by the New York State Department of Labor's Division of Labor Standards, to report issues such as unpaid wages, overtime violations, illegal deductions, or unpaid paid sick leave. The form collects detailed information about the worker, employer, pay rates, hours, and the time period of the claim so NYSDOL can evaluate whether to open an investigation.
Certified payroll reporting requirements depend on the type of funding and applicable laws governing a project. Federal or federally assisted construction projects subject to the Davis-Bacon and Related Acts require weekly certified payroll submissions, while state-funded public works projects in New Jersey require Form MW-562 under the New Jersey Prevailing Wage Act. Contractors should review their project contracts and applicable regulations to determine their specific obligations.
Willful falsification of certified payroll records can result in serious consequences, including civil and criminal penalties, debarment from future government contracts, and potential prosecution. Both federal forms like WH-347 and state forms like MW-562 include certifications that signers are legally attesting to the accuracy of the payroll information provided.
Yes, AI-powered tools like Instafill.ai can fill out Department of Labor forms in under 30 seconds by accurately extracting and placing data from source documents. This is especially useful for repetitive forms like weekly certified payroll submissions, where consistent and accurate data entry is critical. Instafill.ai can also convert non-fillable PDF versions of these forms into interactive, fillable formats.
Using an AI-powered service like Instafill.ai, most Department of Labor forms in this category can be completed in under 30 seconds, as the AI automatically extracts and places relevant information from your source documents. This significantly reduces the time and effort compared to manually filling out complex forms like certified payroll reports or duty status reports.
Submission destinations vary by form. Federal certified payroll forms (WH-347) are typically submitted to the contracting agency overseeing the project, while New Jersey's MW-562 is submitted to the applicable state contracting agency or the New Jersey Department of Labor. The CA-17 Duty Status Report is submitted to the OWCP case file, and New York's LS 223 complaint form is submitted to the NYSDOL Division of Labor Standards. Always check the specific instructions for each form and your project contract for exact submission requirements.
Retaining copies of completed Department of Labor forms is strongly recommended and, in many cases, required by law. Contractors subject to Davis-Bacon requirements, for example, must maintain payroll records for a specified period after project completion. Keeping copies also protects workers and employers in the event of an audit, dispute, or investigation.
Glossary
- Prevailing Wage
- The minimum hourly wage rate and fringe benefits that contractors must pay workers on government-funded construction or public works projects, as determined by the applicable federal or state labor agency for each job classification in a specific geographic area.
- Certified Payroll
- A weekly payroll report submitted by contractors and subcontractors on prevailing wage projects, accompanied by a signed Statement of Compliance certifying that all workers were paid the correct wages, overtime, and fringe benefits required by law.
- Davis-Bacon and Related Acts (DBRA)
- A set of federal laws requiring contractors and subcontractors on federally funded or federally assisted construction projects to pay workers no less than the locally prevailing wages and fringe benefits for corresponding work on similar projects in the area.
- OWCP (Office of Workers' Compensation Programs)
- The division of the U.S. Department of Labor that administers workers' compensation benefits for federal employees injured on the job, including managing claims, medical treatment authorization, and wage-loss payments under FECA.
- FECA (Federal Employees' Compensation Act)
- The federal law that provides workers' compensation benefits—including medical care, wage replacement, and vocational rehabilitation—to civilian federal employees who suffer work-related injuries or illnesses.
- Statement of Compliance
- A signed certification included with certified payroll submissions in which the contractor or subcontractor attests that the payroll records are accurate and that workers were paid at least the required prevailing wages and fringe benefits; willful falsification can result in criminal penalties.
- Fringe Benefits
- Non-wage compensation required under prevailing wage laws, such as employer contributions to health insurance, pension plans, vacation pay, or apprenticeship programs, which can be paid directly to workers or contributed to approved benefit plans.
- Modified Duty
- A temporary or permanent work assignment adjusted to accommodate a worker's medical restrictions, allowing an injured employee to return to work in a limited capacity while recovering, rather than remaining fully off duty.
- Debarment
- A penalty that prohibits a contractor or subcontractor from bidding on or being awarded future government-funded contracts, typically imposed for serious or repeated violations of prevailing wage or labor laws.
- Wage Supplements
- Additional compensation beyond base wages that employers may be required to provide, such as vacation pay, holiday pay, sick leave, or health benefits; under New York State law, failure to pay these can be the basis for a labor standards complaint.