Yes! You can use AI to fill out Easy Transfer Form: Moving Funds to an Employer-Sponsored Retirement Plan at TIAA

The form explicitly states that a complete copy of the most recent Fidelity Investments statement is required and the request 'cannot be processed without this information'. This mistake often happens when applicants are in a hurry and overlook the checklist or instructions on the cover page. The consequence is an automatic rejection of the transfer request, causing significant delays until the statement is provided. To avoid this, always use the provided checklist and gather all necessary documents before starting the form.

Applicants frequently overlook the signature and date fields in Section 7, rendering the entire authorization invalid. This happens due to rushing or assuming the form is complete after filling in the main sections. Without a valid signature and date, TIAA cannot legally act on the transfer request, leading to an immediate halt in processing and requiring the form to be sent back for completion. To prevent this, do a final review of every page, paying special attention to authorization blocks before submission.

When selecting 'Apply funds to my existing account' in Section 5, applicants must provide their TIAA and/or CREF contract numbers. People often make this mistake because they don't have their TIAA statements readily available and leave the fields blank. Leaving this blank means TIAA has no specific destination for the incoming funds, which will delay the process until the applicant can be contacted to provide the missing information. Always locate your contract numbers on a quarterly statement or by logging into the TIAA website before you begin filling out the form.

The form specifies that 'Non-TIAA digital signatures, such as signing with Adobe Acrobat, are not accepted.' In an era where digital signing is common, users may incorrectly assume any digital signature is valid. Using an unapproved signature method will cause the form to be rejected, as it does not meet the institution's security and verification standards. To avoid this, either print the form and sign it with wet ink or use TIAA's specific digital signing experience if available.

In Section 3, if an applicant chooses to transfer a partial amount (Option 2), they must clearly specify the fund, shares, percentage, or dollar amount. Mistakes occur when this information is left blank, is illegible, or contains conflicting instructions. This ambiguity forces the processing agent to stop and seek clarification, delaying the entire transfer. Ensure you provide one clear, precise instruction for each partial liquidation.

When specifying a new investment allocation in Section 6, the percentages for all chosen funds must add up to exactly 100%. A simple math error can lead to an invalid allocation. The consequence, as stated on the form, is that the entire transfer amount will be placed in the plan's default investment fund, which may not match the applicant's risk tolerance or financial goals. AI-powered tools like Instafill.ai can help prevent this by automatically calculating the total and flagging any errors before submission.

Section 8 mentions that a Medallion Signature Guarantee may be required by the current institution. Applicants often mistakenly believe this is the same as a notary public stamp and get the form notarized instead. A Medallion Signature Guarantee is a special signature verification for transferring securities and its absence, when required, will cause the originating institution to reject the transfer request. Always confirm with the current financial institution (Fidelity) if this specific guarantee is needed before submitting the form.

Section 9 is for employer authorization, which may be necessary for certain plans. The form instructs the applicant to check with their employer or TIAA to see if this is needed. A common mistake is to assume it's not required and submit the form without it. If authorization is mandatory, its absence will result in the form being returned and the transfer being delayed until the proper signature is obtained. Proactively contacting your plan administrator or TIAA is the only way to avoid this potential roadblock.

A simple typographical error when entering the Social Security Number (SSN) in Section 1 is a frequent and critical mistake. This happens due to a lapse in concentration during data entry. An incorrect SSN will cause an identity verification failure, leading to an immediate rejection of the form and requiring the entire submission process to be restarted. Since this form is a non-fillable PDF, a tool like Instafill.ai can convert it to an interactive version and help validate the format of critical data like an SSN, reducing the chance of error.

The questionnaire on the first page asks for a preferred method of communication (email or phone) for status updates. Applicants sometimes skip this section, assuming they will be contacted automatically or not realizing its importance. Without this information, the applicant may not receive timely updates on the progress of their request or notifications about potential issues. To ensure you stay informed, always select a communication method and provide a correct email address or daytime phone number.